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NJASBO Academy 1 October 3, 2018

NJASBO Academy 1 October 3, 2018. Neil K. Cramer Executive County School Business Official, Sussex/Warren County State Coordinator, ECSBOs. DOE Organization Overview. Commissioner – Dr. Lamont Repollet Six Main Departments will report to the Commissioner

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NJASBO Academy 1 October 3, 2018

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  1. NJASBO Academy 1October 3, 2018 Neil K. Cramer Executive County School Business Official, Sussex/Warren County State Coordinator, ECSBOs

  2. DOE OrganizationOverview • Commissioner – Dr. Lamont Repollet • Six Main Departments will report to the Commissioner • Division of Executive Services/Chief of Staff/Assistant Commissioner– Kellie LeDet • Deputy Chief of Staff, Admin Services • Deputy Chief of Staff, Legislative Services • Office of Legal Affairs • Office of Controversies & Disputes • Office of School Ethics and Compliance

  3. DOE OrganizationOverview • Division of Academics & Performance - Assistant Commissioner • Deputy Assistant Commissioner – Academics • Office of Standards • Office of Career Readiness • Deputy Assistant Commissioner – Performance • Office of Assessments • Office of Recruitment & Preparation • Office of Certification/Induction • Deputy Assistant Commissioner – Early Childhood • Office of Pre-School Education • Office of Interagency Early Childhood Programs

  4. DOE OrganizationOverview Division of Student Services – Carolyn Morano, Assistant Commissioner • Deputy Assistant Commissioner, Student Services • Office of Special Education • Office of Student Support Services • Office of Fiscal and Data Services • Office of Supplemental Education Services • Office of Special Education Policy and Dispute Resolution

  5. DOE ORGANIZATIONOVERVIEW • Office of the State Board – Diane Shoener, Director • Chief Financial Officer/Assistant Commissioner – Kevin Dehmer • Deputy Assistant Commissioner – Glenn Forney • Office of State Monitors • Office of School Facilities – Susan Kutner, Deputy Executive Director • Office of School Facilities – Bernie Piaia, Director • Office of School Finance – Cindy Lee, Director • Fiscal Policy and Planning – Michael Mindlin, Director • State Aid Entitlements and Payments – Cindy Lee, Director • State Aid Research and Data Analysis – Susan Ecks, Supervisor • Office of Grants Management • Office of Choice and Non-Public Schools – Jessani Gordon

  6. DOE OrganizationOverview • Division of Field Services – Robert L. Bumpus – Assistant Commissioner • AbdulSaleem Hasan, Deputy Assistant Commissioner • Office of Field Service Coordination which includes County Offices of Education • NJQSAC – Carla Spates – Contact Person • Office of Fiscal Accountability and Compliance (OFAC) • Office of Professional Learning Network Services • Office of District and Intervention and Support • Office of Comprehensive Support

  7. DOE OrganizationOverview County Education Offices report to the Assistant Commissioner, Field Services – Robert Bumpus Responsible for Administering NJQSAC – Carla Spates Executive County SBOs report to the Executive County Superintendent(ECS) State Coordinator, ECSBOs – Neil Cramer Education Specialists and Child Study Supervisors report to ECS Finance and Facilities reports directly to Kevin Dehmer, Chief Financial Officer Deputy Assistant Commissioner – Glenn Forney Office of State Monitors Office of School Finance Fiscal Policy and Planning – Michael Mindlin, Director Stephanie Gorman, Patti Lagarenne School Finance – Cindy Lee, Director Pupil Transportation – Senior Pupil Transportation Specialists– Greg Fera, Ray Zirilli

  8. DOE Organization County Office of Education • Field Office of The Department of Education (DOE) • Structure: • Executive County Superintendent of Schools (ECS) • Executive County School Business Official (ECSBO) • Education Specialist • Child Study Supervisor • The goal of the current administration is to “fully staff” ECSs, ECSBOs, Education Specialists and Child Study Supervisors for all 21 County Offices • ECSs, ECSBOs and Child Study Supervisors currently doing “double duty” • Advisory/Guidance role First • Regulatory/Oversight role Second

  9. Key Areas of Responsibility For County Education Office and The Roll of the SBA • Advisory/Guidance • Board Meeting Rules and Practices • Relationships with: • Superintendents • Principals/VPs/Directors • Other Administration • Custodians/Maintenance Personnel • Child Study Team • Teachers • Board Members • Public • Regulatory/Oversight • Compliance with NJQSAC, Budgets, Transportation Contracts, Grants, Certification, etc.

  10. The Role of the SBA The SBA role has changed over the years • Board Secretary/Bookkeeper • Certified SBA/Teaching Background • SBA with CPA/Banking experience • All around experience • Finance • Building and Grounds • Food Service • Insurance • Transportation • Technology • Multiple Districts • Shared Service Title 18A, Title 40A

  11. New Jersey Quality Single Accountability Continuum (QSAC) • District Performance Review (DPR) is one document with five (5) Areas • Instruction & Program • Finance • Governance • Operations • Personnel • Submission this school year will be December 15, 2018 for the DPR (all five areas) • One Year “Look-Back” or current information for some financial data • We are in “Cycle three” which means generally about ten or more districts in each County could experience NJQSAC

  12. New Jersey Quality Single Accountability Continuum (QSAC) • 18-19 School year will see NJQSAC change to one DPR with five areas equal to the 5 DPR titles in place now. • There will be no Differentiation Process • There will be no Statement of Assurances (SOA) • As much work as possible will be done in our office but school visits will still occur with Facilities “walk-throughs”.

  13. New Jersey Quality Single Accountability Continuum (QSAC) • We will interview you and your staff • We will look at your minute book • We will look at your Standard Operating Procedures (SOP) Manual • We will ask to look at a sample of Purchase Orders • You are not required to have a box of information available for us to review

  14. Other Items • This was the sixth year of the new Budget Software that was used for the 18-19 Budget • Programming is underway for upgrades based on user feedback • Application for State School Aid (ASSA): • NJSMART Data will be used to feed the ASSA System – Please be accurate! • Snapshot October 15 (Last school day prior to Oct 16th) • Districts will be asked to compare NJSMART files to ASSA generated files • NJSMART/ASSA verification will occur in late November/early December • State will use ASSA to determine State Aid for the 2019-2020 School Year • District Report of Transported Students (DRTRS): • Same as last year- Very little change • Internet Based • System will close about 11/15/18 • Broadcast is posted

  15. Other Items • Transportation Contracts • September 1 is the due date for all renewal contracts for the school year. • New routes due within 30 days • Routes can be quoted even though those routes will exceed the Bid Threshold. However they must be bid and awarded prior to exceeding the threshold. • The “Pass the Trash” law does apply to bus drivers! • Routes for Extended School Year shall be bid for the new school year starting in July if you wish to renew each year. They should never be an extension of the previous years route.

  16. Other Items • ESEA • NJASBO held several seminars in the 17/18 school year • There have been multiple Broadcasts • Districts must have been able to collect costs by school by the end of the school year (17/18) • New Jersey Homeroom • The DOE webpage that houses all data based reports • Access is controlled by the Web Administrator which in most districts is the SBA • If you are new in the District, please consult your IT person for access.

  17. Other Items • Broadcasts • Usually are posted on Tuesday afternoon • May be posted any other day if an important time sensitive issue arises • Please check each day to assure no items are missed • If you are unsure of the content that applies to the business office, please contact your ECBO as soon as possible for clarification

  18. Other Items • Carbon Monoxide Testing • Regulation posted by DCA • Regulations took effect 9/3/17 • Discussed at Northern Facilities Training session • Contact NJ School Buildings and Grounds Association • Detectors not required in all classrooms

  19. Other Items • Please use the latest copy of the Statement of Contract Costs for Superintendents/SBAs • Application for reimbursement of reduced State Aid was due 8/31/18 (Approx. 48 district applied) • State Facilities student count will be held in November/December time frame

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