1 / 49

Procurement to Invoice

Procurement to Invoice. Jim Boyer Sr. Consultant jim.boyer@cistech.net. Making it all work together. $. $. Control. Why?. Accuracy Control Efficiency Attainment Costing Performance. The Goal. Procure to Invoice. Request & Validate. Request Requisitioner Item Due date

Download Presentation

Procurement to Invoice

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Procurement to Invoice Jim Boyer Sr. Consultant jim.boyer@cistech.net

  2. Making it all work together $ $

  3. Control

  4. Why? • Accuracy • Control • Efficiency • Attainment • Costing • Performance The Goal

  5. Procure to Invoice

  6. Request & Validate • Request • Requisitioner • Item • Due date • Validate • Unit and Nature (Department / Account) • Tax • Unit of Measure

  7. Request & Validate • Benefits of requisition system • Can’t be lost • Item Identification • Creator knows his department ? • Approver can review on-line • A/P has audit trail to source • Accuracy • Formal Communication

  8. Approve & Order • Convert Requisition to Order • Validate / Authorize Pricing • Validate Tax Rules • Validate Unit / Nature • Authorize Delivery • Schedule Receiving

  9. Approve & Purchase • Benefits • Better pricing • Better sourcing • Cash Commitments analysis • Better Control • Validate the Delivery • Validate the Invoicing Process

  10. The Data Base • FOB Codes • Charges • Unit / Nature • Terms • Vendor Item Master • Personal Account

  11. FOB Codes

  12. FOB Codes

  13. IFM Data

  14. Terms • Terms are active in IFM and Purchasing

  15. PO Header • Freight • Special Charge • Taxes • Approver • Payment Terms

  16. Vendor Details

  17. PO Header

  18. PO Item

  19. Key Data • FOB / Freight codes • Terms • Special Charges • Tax Transaction Types • Unit / Nature • Charge • Charge Type

  20. Receive • Validate • Authorize • Identify

  21. Receiving Screens

  22. Key Receiving Data • PO Number • Item • Quantity / Unit if Measure • Release • Goods Receipt Note (GRN) • GRN Invoice ‘Y/N’

  23. Receiving • Benefits • Confirm order is Delivered • Quality • Vendor Performance • Authorize Payment

  24. Invoice Process • Validate • Record • Authorize

  25. AP Invoicing • Manual Entry • Manual Generation • All / Selected • Ordered • Received • In Stock • Pay on Receipt Who is the accountant anyway?

  26. Invoice Process Screens

  27. Invoicing

  28. Invoicing

  29. Invoicing

  30. Invoicing Match

  31. Generate from Goods Received

  32. Key Data • Invoice Number • GRN Number • Items • Amounts • FOB

  33. Purchase to Voucher • Invoice Clearing • Inventory • Receipts Not Invoiced • RP 100 • RP 100 • AP 125 • CA 125 • CA 100 • Accounts Payable • Price Var. • Standard = 100 • Invoice = 125 • AP 125 • CA 25

  34. Invoicing • Benefits • Pay PO Price • Pay for Received Quantity • Match Invoice to Inventory Receipt • Minimize Effort

  35. Accrual • Accruals of receipts not invoiced • Generate Invoices from Goods Received • Process IFM Accruals • Delete Generated Batches • Reverse Accruals the Next Month

  36. Outside Operations • Generate POs from Manufacturing Order Release • Process RP Transaction to Report Completion and Generate Liability • Process Invoice to Transfer Receipt Liability to Accounts Payable

  37. The Requisition to Invoice

  38. Return to Sender • Purchasing Debit Memo To • IFM A/P Debit

  39. Return to Vendor

  40. Return to Vendor • RP Purchase Receipt • PQ Purchase Quality Receipt • RQ Reject & Return For Quality • VR Vendor Return

  41. Return to Vendor

  42. Return to Vendor • VR – Vender return • PO • Location • Quantity • Resupply (Y/N)

  43. Return to Vendor

  44. Return to Vendor

  45. Return to Vendor

  46. Return to Vendor

  47. Return to Vendor • Benefits • Pay Only for Good Parts • Better Communication • Transparency • Vendor Performance Reporting

  48. Overall Benefits • Plan and Execute • Authorize • Control • Efficiency • Attain • Transparency Within the Enterprise

  49. Procurement to Invoice Thank You for Attending!

More Related