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Financial System Implementation Project Update

January 20, 2011. Financial System Implementation Project Update. Agenda. Timeline Reporting Testing Training Conversion What KFS will/won’t do at go live. Timeline. Reporting. Reporting Compiled reporting inventory using ISW reports – over 500

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Financial System Implementation Project Update

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  1. January 20, 2011 Financial System Implementation Project Update

  2. Agenda • Timeline • Reporting • Testing • Training • Conversion • What KFS will/won’t do at go live

  3. Timeline

  4. Reporting • Reporting • Compiled reporting inventory using ISW reports – over 500 • Met with Business Owners, including campus representatives • 500 reports cut to 200 • Crosswalk will be provided – FRS Report  KFS Report

  5. Dashboards

  6. Testing • Testing • “Point-to-Point” • 1/24/2011 – mid March • With Integration partners: • IDB Units; JP Morgan Chase (Pcard); Wells Fargo (Banking); HCM and Student • First Move to Production test – there will be 4 to 5 • Control M- Batch processing • Integration Test 2 – April – July • End to End testing • Data in – data out – testing reports • Unit Implementation Liaisons and Central Admin – expect to have 200 testers

  7. Training • Training • UPK – User Productivity Kit for all processes • Tutorials 2 months before go live • Hands on Training 1 month before go live • Security • FRS Users will become KFS Users • No special roles except at the Central Administration

  8. Summary Status-Cont’d • Conversion • Started with FY 2009 Beginning Balances • FY 2009 and 2010 converted • July – Dec 2011 to be converted by end of February • March – Go Live: Monthly conversion til go live. • Year end processes tested to roll forward next year’s balances • Unit Implementation Liaisons will be involved in reconciliation • HCM will start sending detailed transactions to the Labor Ledger starting in July • Result: • 3 years of converted data in KFS • December 2011 Effort Certification completed in KFS

  9. Expectation Setting • What UAccess Financials will/will not do

  10. Expectation Setting–Cont’d • Items to Note • Salary expense transfers will not be fed back to HCM, therefore, reporting must come from financial data • Department-Defined Fields • Available for use at go-live • Highly recommend obtaining a good understanding of system and how reporting would work on these fields prior to setup and use • Workflow • Will take some time to get used to • Highly recommend setting up minimal workflow until department has a very good understanding of the implications of each setup

  11. New KFS Menu

  12. Questions? Mosaic.arizona.edu

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