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MFHCC Meeting

MFHCC Meeting. May 3, 2016 Jefferson County Public Health, Golden, CO. Welcome and Introductions. Please state your name and the agency you represent Please avoid using acronyms. Agenda. Welcome & Introductions - Janelle Review Previous Action Items - Janelle

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MFHCC Meeting

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  1. MFHCC Meeting May 3, 2016 Jefferson County Public Health, Golden, CO

  2. Welcome and Introductions Please state your name and the agency you represent Please avoid using acronyms

  3. Agenda • Welcome & Introductions - Janelle • Review Previous Action Items - Janelle • Communications Plan Workgroup - Janelle • MFHCC Website Update - Lisa • COOP Training – Cali and Roger • Public Health Training and Exercise (T&E) Plan Presentation – Pam, Donna and Cali • Active Shooter Training and Exercise Opportunities - Lisa • Workgroup Updates – Lisa, Janelle and Cali • Agency Updates - All • Review New Action Items - Janelle • Networking

  4. Review Previous Action Items

  5. Communications Workgroup & Website Updates Janelle Worthington Lisa Filipczak

  6. MFHCC Communication Plan Development Exercise In person - use the rolodex cards at your seat Via phone - compose an email to: jworthin@jeffco.us and lisa.filipczak@dhha.org Please answer the following questions in regards to your communication preferences: 1. What is important to consider for regular/on-going communication from MFHCC? 2. What is important to consider for notifications during an emergency from MFHCC?

  7. MFHCC Website Updates Old site: www.foothillshealthcarecoalition.com New URL: www.metrofoothillshcc.com Features: • Organizational structure (charter, operational structure) • Meeting details (dates, times, location, minutes) • Membership (new member registration, member roster spreadsheet) • Resources (Zika Virus) • Volunteers for new member spotlight pages

  8. Continuity of Operations (COOP) Planning Cali Zimmerman – Denver Public Health Roger Rewerts – Denver VA Medical Center

  9. COOP Overview • Continuity Plan will: • Provide forcontinuationof essential functions. • Enable a rapid response to any emergency situation. • Continuity Plan documents: • What will occur in a continuity situation. • How and how quickly continuity actions must occur. • Where continuity operations will occur. • Who will participate in continuity operations.

  10. Elements of a Continuity of Operations Plan Federal Continuity Directive 1 (FCD 1) identifies 10 elements for a viable continuity plan: • Essential Functions • Orders of Succession • Delegations of Authority • Continuity Facilities • Continuity Communications • Essential Records Management • Human Resources • Test, Training, and Exercise (TT&E) • Devolution of Control and Direction • Reconstitution Operations

  11. Why is COOP Planning Important?

  12. Deliverables

  13. Benefits of COOP Planning • Customer / Consumer / Patient Well-Being: • Continue essential services and functions • Reduce time for recovery to normal operations • Preserves relationships and builds trust • Economic Protection: • Continue providing services • Reduce amount of time before returning to normal operations • Employee Safety and Happiness: • Employees know communication process • Increase employee response / attendance • Reassures employees and their families

  14. Resources • FEMA EMI (Independent Study): • IS-0546.a – Continuity of Operations Awareness [1 hour] • (http://www.training.fema.gov/is/courseoverview.aspx?code=IS-546.a) • IS-547.a – Introduction to Continuity of Operations [2 hours] • (http://www.training.fema.gov/is/courseoverview.aspx?code=IS-547.a) • MFHCC COOP Training (PowerPoint) and COOP Workbook posted on MFHCC Website and sent with meeting minutes • LPHA Contacts Janelle Worthington Cali Zimmerman Jefferson County Public HealthDenver Public Health jworthin@jeffco.uscali.zimmerman@dhha.org

  15. Public Health Training and Exercise (T&E) Plan Presentation Pam Stephens – Jefferson County Public Health Donna Kline – Clear Creek County Public and Environmental Health Cali Zimmerman – Denver Public Health

  16. Why Are We Sharing Our Training and Exercise (T&E) Calendars? • MFHCC Goal – To provide opportunities for collaboration • Training and exercises • By coordinating, we can maximize resources • Expertise • Experience • Time • By working together, minimize work load • We need to know who needs what training • Who is planning specific trainings and exercises • Three MFHCC counties sharing their T & E calendars

  17. Jefferson County Public Health (JCPH)2016 – 2017 Training and Exercise Calendar • At Jefferson County Public Health, we train to three primary audiences: • Community partners and response associates • Healthcare coalition members • JCPH staff and Incident Management Team members • On the next three slides, I will be presenting the trainings and exercises we have planned for these audiences.

  18. Community Partners and Response AssociatesProcess of Dispensing Resources and Medication During a Public Health Emergency

  19. Healthcare Coalitions (MFHCC & RSHCC)Emergency Preparedness and Response and Information Sharing

  20. JCPH Staff and JCPH Incident Management TeamRole and Responsibilities During a Public Health Emergency ResponseSupported by and Followed up with Drills and Exercises - Practice

  21. JCPH Exercises and Drills

  22. Collaboration Divides the Task and Multiplies the SuccessPlease let us know if there is anything we can do to include your agency or to support trainings or exercises you are planning

  23. Clear Creek Public and Environmental Health (CCPEH) 2016 – 2017 Training and Exercise Calendar

  24. Clear Creek County Public and Environmental Health • Clear Creek County Public and Environmental Health will be training to two primary audiences: • Community partners and response associates • CCPEH staff and Multi-Agency Coordination Group • The next three slides represent the trainings and exercises we have planned for these audiences.

  25. Community Partners and Response AssociatesProcess of Dispensing Resources and Medication During a Public Health Emergency

  26. CCPEH Staff and CC Multi Agency Coordination GroupRole and Responsibilities During a Public Health Emergency ResponseSupported by and Followed up with Drills and Exercises -

  27. Clear Creek Public Health Exercises and Drills

  28. Denver Public Health (DPH) 2016 – 2017 Training and Exercise Calendar

  29. Denver Public Health • Communication / Situational Awareness Resource Utilization • Healthcare Coalition Collaboration • Incident Management

  30. DPH Staff and Incident Management TeamTraining & Drills: 2016 - 2018

  31. PartnersTraining & Drills: 2016 - 2018

  32. Questions? • Thank you! • Pam Stephens – Jefferson County Public Health • Donna Kline – Clear Creek County Public and Environmental Health • Cali Zimmerman – Denver Public Health

  33. Active Shooter Trainings and Exercise Opportunities Lisa Filipczak – Denver Public Health

  34. Active Shooter Educational Program • Is Your Facility Prepared for an Active Shooter Situation? By CASCA and CDPHE • Waiting List currently • Tuesday, May 10th, 6-8pm, including light dinner Northwest Regional ASC 10170 Church Ranch Way Broomfield, CO 80021 • Settings include: ambulatory surgery center, nursing homes, assisted living, and long term care facilities. • For more information, please visit: www.cascacolorado.com/calendar Phone: (303)761-1048 - Fax: (503)208-7181 Email: cascastaff@cascacolorado.com

  35. Active Shooter Educational Program • Tuesday, June 7 at MFHCC meeting, 12:00-1:30 pm • Panel discussion including various disciplines • How agencies are addressing active shooter education for staff and visitors • Sharing best practices • Request for your input: • On the index cards or in an e-mail to Janelle and Lisa, please list: • Your educational needs regarding active shooter education • What gaps currently exist for training, preparation, recovery, etc.? • Other needs or requests?

  36. Workgroup Updates • Sign-up for the workgroups that interest you • Workgroups meet 1-3 times total • If you are remote, email Janelle and Lisa to sign-up • EMS Workgroup: to meet during NCR EMS Meeting • Wednesday, May 25 at 1:15 pm, at St. Anthony's Hospital (11600 W. 2nd Place, Lakewood, CO 80228 ) in conference center Rooms A-D

  37. Community Inclusion in Colorado (CICO) Workgroup Wrap Up Cali Zimmerman – Denver Public Health

  38. DPH and JeffCo using CICO Maps:POD Planning • Identify which PODs are in areas with large populations of non-native English speakers • Include in plans need for translator at POD • Identify areas with no PODs and high functional needs populations • Include in plans system for delivering prophylaxis

  39. Agency Updates • Please mention brief updates you would like to share with the entire group • Include your name and agency name • High level reports applicable to various agencies • Updates requiring in depth discussions may transition into workgroups

  40. Agency Updates • Epi Update • Hospitals • Public Health • EMS Provider • Emergency Management • Long Term Care • Mental/ Behavioral Health • Outpatient Medical Services (Example: community health center, clinic, dialysis, etc.) • Other HCC Partner (Example: education, private, federal entity, coroner, etc.).

  41. Review New Action Items Janelle Worthington

  42. Thank you!Networking

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