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Safe Harbors Quarterly Partner’s Meeting. November 13, 2013 New Holly Gathering Hall. Agenda Review. Thank You Version 5 Cut-Off Annual Housing Assessment Report (AHAR) Data Clean-up Safe Harbors User’s Group Update Upcoming New Page Questions & Answers Adjourn.
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Safe Harbors Quarterly Partner’s Meeting November 13, 2013 New Holly Gathering Hall
Agenda Review • Thank You • Version 5 Cut-Off • Annual Housing Assessment Report (AHAR) Data Clean-up • Safe Harbors User’s Group Update • Upcoming New Page • Questions & Answers • Adjourn
Thank You for your partnership in 2013!! • Reporting Technical Issues • Two Partner’s Meetings (May / August) • Version 5 Testing & Conversion • User’s Group
Version 5 – Cut-Over Enginuity Version 4 Enginuity Version 5
Version 5 - Cut-Over • Safe Harbors has released Enginuity Version 5 for the user community (August) • The HMIS software vendor, Adsystech, will no longer support Version 4 after November 30, 2013. • All Safe Harbors Users will need to convert to Version 5 • December 1st, Version 4 will be turned-off and no longer accessible.
Version 5 - Cut-Over • Safe Harbors is ready to assist users with the conversion. • Remotely • On Phone / Via e-mail • In Person
Version 5 Mentions • Overview classes - On-line - sign-up online • Supervisor approval for time, 2 hour overview • Intro classes - In class only, sign-up online • Version 5 Reports Class – In class only, sign-up online • Uninstall Enginuity Version 4 • Visit our website for instructions http://www.safeharbors.org/v5install.htm
AHAR Basics • The Annual Homeless Assessment Report (AHAR) is a report to the U.S. Congress on the extent and nature of homelessness. • The AHAR uses aggregate HMIS data from communities across the country. • The AHAR is also a good tool for communities to assess the quality of their data in HMIS.
AHAR Data • Emergency Shelter, Transitional Housing, and Permanent Supportive Housing programs are included • Homelessness Prevention and Rapid Re-Housing Programs (HPRP), Safe Havens, Permanent Housing, and Service Only programs are NOT included • Domestic violence programs are NOT included
AHAR Timeline • Report Period: Oct 1, 2012–Sept 30, 2013 • Report Draft Due to HUD: Nov 15th • Final Report Due to HUD: Dec13th
AHAR Data Clean-up • Agency Support Reps will contact you regarding data clean-up in the next couple weeks • Common data clean-up: • Data completeness on Universal Data Elements • Utilization rates • Date of Birth or Program Entry Date errors
Safe Harbors User’s Group • Group of volunteer HMIS users • Role of User’s group • Issues such as data quality, policies and procedures, testing new system features, improving user experience, prioritizing tickets, and addressing user needs
Safe Harbors User’s Group • Representation of users or management from small, medium, and large agencies with an interest in improving Safe Harbors for the user community • First meeting, September 27th • Minutes available on table • There is room for more volunteers • Sign-up today!
Safe Harbors User’s Group • The User’s Group will meet bi-monthly on the 2nd Thursday of the month. • The next User’s Group meeting will take place: • Thursday, November 14th 2013 9– 10:30 a.m. • Wellspring Family Services, Community Room on the first floor • 1900 Rainier Avenue S. Seattle, WA 98144.
Upcoming New Page in V5 • Client Intake Page • Combines functions from the HOH Intake & Household Statistics Pages in easy to access tabs
