Continuing Education Workshop for Program Planners

1. Continuing Education Workshop for Program Planners Wednesday, May 29, 2013 Boston, MA ACHA 2013 Annual Meeting - Boston, MA

2. Goals for this Workshop • Review the CE Application Process • Resources & Website Directions • The Practice Gap Assessment • Rationale & Examples • Preventing Commercial Bias/Influence • Maintenance of National Accrediting Body Standards • Promotion of Products and Services • New Directions in Nursing CE Approval • ANCC Decision • Alternative Resources ACHA 2013 Annual Meeting - Boston, MA

3. Resources for Program Planning & CE Applications • ACHA Continuing Education Committee: • Clinical Medicine: Eleanor Davidson, MD • Nursing: Kathy MacLachlan, ANP-BC • Health Promotion: Kathy Saichuk, MA, MCHES • Psychology: Michael Malmon, PhD. • Cert. Counselors: Joy Himmel, PsyD. • Consultants: • Social Work: Drayton Vincent, MSW, LCSW • Family Medicine: Yvonne Mark, MD ACHA 2013 Annual Meeting - Boston, MA

4. ACHA National Office Resources • ACHA Office: • Phone: 410-859-1500 Fax: 410-859-1510 • Susan Ainsworth, Director Member Programs & Services • Phone: 410-859-1500 ext: 222 • Lisa Pitrone, Continuing Education & Exhibits Manager • Phone: 410-859-1500 ext: 221 • Kevin McGinnis, Program Assistant • Phone: 410-859-1500 ext: 258 ACHA 2013 Annual Meeting - Boston, MA

5. Navigating the Electronic CE Application gggg ACHA 2013 Annual Meeting - Boston, MA

6. Navigating the Electronic CE Application ACHA 2013 Annual Meeting - Boston, MA

7. Navigating the Electronic CE Application ACHA 2013 Annual Meeting - Boston, MA

8. CE Application Format Pre-Electronic - Entire application due 60 days pre-program Electronic - Sections due at staggered time frames ACHA 2013 Annual Meeting - Boston, MA

9. Section Deadlines – Prior to Making Public ACHA 2013 Annual Meeting - Boston, MA

10. Tips for Getting Started • Maintain consistency on Planning Committees • Envision all elements of the CE application while planning • Establish deadlines for collecting information vital to the CE application e.g., Speaker & Program data, Sponsor & Exhibitor Agreements, final publicity input, etc • Soliciting Speaker information • Persistence • Identify an Office Manager/Contact ACHA 2013 Annual Meeting - Boston, MA

11. Tips for Getting Started • Planning Committee Suggestions: • One person to act as Program Planner and author of the CE application • The “sectioned format” of the electronic application lends itself to sharing responsibilities • Committee members can take individual accountability for contacting speakers, obtaining the program/speaker information, and completing that person’s program submission form ACHA 2013 Annual Meeting - Boston, MA

12. Critical CE Elements: Fee Structure • Fee Per REVIEWED Session: • $30 per session, per discipline • Take Home Message: • Consult with CE Rep’s on your Planning Committee to determine what might be considered for CE credit within each Discipline ACHA 2013 Annual Meeting - Boston, MA

13. What’s New • Practice Gap Analysis as an Essential Element of Program Planning • Prevention of Bias in Program Planning • Nursing Continuing Education review and approval following January 1, 2014 ACHA 2013 Annual Meeting - Boston, MA

14. Practice Gap Analysis • What is a Practice Gap • Definition: (in Health Care) • The Practice Gap identifies areas needing further development for optimal performance in a given professional environment • Components: • Knowledge • Skills • Strategy • Performance • Patient Outcome ACHA 2013 Annual Meeting - Boston, MA

15. Practice Gap Analysis in Program Planning • Identify Target Audience Requirements: • Attendee Evaluations -Need for Information • Clinical Practice -Improved Outcome • Consider Evidence-Based Practice Data: • Public Health Data -New Information • Peer-Reviewed Journals -National Data • Develop Programming for Best Practices: Needs + Data + Refinement = Practice Gap ACHA 2013 Annual Meeting - Boston, MA

16. Developing a Practice Gap Analysis ACHA 2013 Annual Meeting - Boston, MA

17. Speaker Issues with Practice Gaps • Question requires an answer and is clearly stated on the Call For Programs form (CFP): • Many do not complete this portion of the CFP correctly due to one (or more) of the following reasons: • Comprehension of the question/term • Current Self Practice • Personal contact can help clarify Practice Gaps: • What does this audience need to eliminate the Gap: Knowledge? Skills? Change in System of Care? ACHA 2013 Annual Meeting - Boston, MA

18. College Health Practice Gap Examples • NCAA recommendations for Varsity Athletes: • Varsity athletes require screening for Sickle Cell Trait (2012) • Problem: Current System of Care for Athletes • Solution: Adjustment to the current system to accommodate the new requirement • Changes implemented at Case Western University ACHA 2013 Annual Meeting - Boston, MA

19. Practice Gap Recommendations • Speaker Information on anticipated Practice Gaps is Vital to Approval • Take Time for Personal Contact to Obtain This Information: • Often, a simple phone conversation can lead to the information needed (also saves valuable time) • The conversation can serve as learning experience for the Speaker ACHA 2013 Annual Meeting - Boston, MA

20. Preventing Commercial Bias/Influence • The potential for introducing bias in educational programming continues to be an ongoing concern for ACHA • Maintenance of National Accrediting Body Standards ACCME: Providers [ACHA] are expected to ensure that their CME programs and activities advance the public interest without biasthat would influence health professionals to overuse or misuse the products or services of a commercial interest. ACHA 2013 Annual Meeting - Boston, MA

21. Preventing Commercial Bias/Influence • Maintenance of National Accrediting Body Standards ANCC: The Accredited Provider [ACHA]is responsible for ensuring that all activities awarding contact hours meet the following criteria: evidence-based content, meet the continuing education needs of the professional registered nurse, and are presented without promotion or bias.The fundamental principle is that an organization should not be using a CE activity as a mechanism to promote products or services. ACHA 2013 Annual Meeting - Boston, MA

22. ACHA Current Policy on Awarding CE • Since ACHA is obligated to adhere to the ACCME and ANCC polices regarding preventing bias in educational sessions, the only way we can ensure this is to deny all credit for sessions where there is a potential for bias. • ACHA will not tell an affiliate that they cannot include a specific speaker, but we can give guidance on the potential for receiving credit if you speak with us prior to inviting the speaker. ACHA 2013 Annual Meeting - Boston, MA

23. ACHA Current Policy on Awarding CE • ACHA awards credit to affiliates and institutions in accordance with the current ACHA policy for Annual Meeting Speakers. • The association shall not award credit to sessions when a speaker has a direct financial relationshipwith a for-profit business and the topic of the presentation is directly relatedto the products or services of the for-profit business. ACHA 2013 Annual Meeting - Boston, MA

24. ACHA Current Policy on Awarding CE • Direct financial relationship = a relationship held by an individual that results in wages, consulting fees, honoraria, or other compensation (in cash, in stock or stock options, or in kind), whether paid to the individual or to another entity at the direction of the individual, for the individual’s services or expertise. • This includes owners/sole proprietors, employees or consultants, major stockholders or recipients of royalties. • We typically do not consider it to be an issue if the speaker is on a Speakers’ Bureau or is an author of a for-sale book, as long as they have no other relationships that would be considered biased (evaluated on a case-by-case basis). ACHA 2013 Annual Meeting - Boston, MA

25. ACHA Current Policy on Awarding CE • For-profit business = this does not include nonprofits, government agencies, private practice, foundations, etc. • Topic of the presentation is directly related = Example: The speaker is employed by an insurance company and is presenting a session on how to choose an insurance plan for your campus ACHA 2013 Annual Meeting - Boston, MA

26. ACHA Current Policy on Awarding CE • Promotion of products and services is strictly prohibited in a room where an educational session is taking place. • For-sale books cannot be promoted, nor can excerpts be read or distributed • There can be no mention of a consulting business or any related company • Exhibitors may attend sessions but may not distribute or display promotional information or business cards in the meeting room ACHA 2013 Annual Meeting - Boston, MA

27. Critical CE Elements: Commercial Support/Sponsors • Funding used to defray meeting costs must be: • Disclosed and itemized in Final Program • Separated from educational programming material (i.e., session content/handouts cannot be placed in a sponsored tote bag) • Included in the Final Budget report • ACHA encourages: • General meeting support (not earmarked or tied to a specific event or item) • Local resources for donations e.g. attendee bags ACHA 2013 Annual Meeting - Boston, MA

28. Critical Elements: Commercial Support/Sponsors • Speaker Honoraria: • Primarily through the hosting organization • Cannot accept speaker support from pharmaceutical or medical device companies (ACCME and ANCC) • Must be noted in the Final Publicity & Final Program Material • Stated during Speaker introductions ACHA 2013 Annual Meeting - Boston, MA

29. Future Changes to Nursing CE Approval • On March 5, 2013, ACHA received a formal notice from our national credentialing agency for Nursing Continuing Education from Kathy Chappell, ANCC Accreditation Director: • ACHA “no longer meets the definition of an SNO (Specialty Nursing Org) which is defined as a national or international nursing body with the majority (>50%) of voting members who are registered nurses practicing in a specialized area of nursing….” ACHA 2013 Annual Meeting - Boston, MA

30. The ANCC Decision Does Not Mean • Negative Effects on Other Disciplines: • Clinical Medicine or Family Medicine • Psychology or NBCC • Health Promotion • Pharmacy • Social Work • Loss of Continuing Nursing Education for ACHA national activities e.g. Annual Meetings, On-Line educational programs, etc: • ACHA will submit a reaccreditation application for Provider status to the ANCC in July, 2014 under a different status (Health Related Organization/HRO) ACHA 2013 Annual Meeting - Boston, MA

31. Next Steps…. • Conference Calls with ACHA leaders regarding the ANCC decision • Determination that ACHA cannot meet the current ANCC requirement for SNO status • Inquiry to the ANCC regarding the feasibility of adding an Interdisciplinary SNO for Approval status in the future • Outreach to several ANCC accredited State Nursing Organizations to serve as resources for ACHA Program Planners ACHA 2013 Annual Meeting - Boston, MA

32. Current Status • ACHA Affiliates & Member Institutions will be able to seek Nursing CE approval through 12/31/2013 • This would include applications completed pre-program for events planned for early 1/2014 • ACHA is working with the Maryland Nurses Association (MNA) as a potential resource for ACHA Affiliates & Member Institutions following 12/31/2013 ACHA 2013 Annual Meeting - Boston, MA

33. Working Points with the MNA • MNA Office is located in Baltimore, MD • CE Applications are Similar: • Format differs but content is largely the same • ACHA is working to incorporate several MNA initiatives within our CE application documents • Concerted emphasis on the application process will occur in the months following the ACHA 2013 Annual Meeting ACHA 2013 Annual Meeting - Boston, MA

34. MNA Policies • Application Submission & Deadlines: • One hard copy and one electronic (CD or Flash Drive) copy of the application (with all pages numbered) • Due to MNA Office 60 Days pre-program • Application Fee Structure: • Application Approval Review: $100 • Fee for each Nursing Credit (or portion): $10 per/CE • Reciprocity: • MNA approved credits are accepted by all organizations accredited by the ANCC ACHA 2013 Annual Meeting - Boston, MA

35. For Now………………. • ACHA can continue to offer Approval for Continuing Nursing Education through 12/31/2013 • Concerted efforts are in place to assist with Continuing Nursing Education Approval beyond 12/31/2013 • ACHA will communicate progress in this direction over the months following the ACHA 2013 Annual Meeting ACHA 2013 Annual Meeting - Boston, MA

36. Contact Information ACHA Office CE Committee • S. Ainsworth: • Sainsworth@acha.org • L. Pitrone: • Lpitrone@acha.org • K. McGinnis: • KMcGinnis@acha.org • CE Consultants: • Y. Mark: • ymark@jhu.edu • D. Vincent: • dvincen@lsu.edu • N. Davidson: Medicine • ewd@case.edu • K. MacLachlan: Nursing • kmmaclac@syr.edu • K. Saichuk: Health ED. • ksaichuk@lsu.edu • M. Malmon: Psychology • michaelmalmon@gmail.com ACHA 2013 Annual Meeting - Boston, MA

37. Questions Thanks for Coming! ACHA 2013 Annual Meeting - Boston, MA