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Proposal Processing

Proposal Processing. Proposals, Staffing Profiles, Financial Summary. Hewlett-Packard Project & Portfolio Management. Change Management - The Roadmap. Proposal Process. Create Project. 1. The Business Area Representative Enters the Proposal.

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Proposal Processing

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  1. Proposal Processing Proposals, Staffing Profiles, Financial Summary Hewlett-Packard Project & Portfolio Management Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

  2. Change Management - The Roadmap Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

  3. Proposal Process Create Project 1. The Business Area Representative Enters the Proposal 2. The Financial Summary is added and the Business Area Approver submits to Registry for Estimation 3. The Delivery Team is identified and reviews the Proposal for adequate information to provide high level estimate 4. The Delivery Team provides Estimate by creation of the Staffing Profile and update of the Financial Summary 5. The Business Segment Prioritizes 1 to N; Enterprise Prioritization and available capacity initiates Resource Planning 6. The Staffing Profile is decomposed by Role, by Month, by Resource Pool for Labor Requirements for delivery 7. The Enterprise Demand and Available Capacity determines the planned release of the Project for Execution 8. A Final review of Near Term Available Capacity based on current status prior to Project Creation for Planning 9. The Business Area Representative can cancel the Proposal if no longer a consideration 10. Planning Horizons will change based on process and organizational experience and maturity Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

  4. Proposal Entry – Summary & Stakeholder 2 4 4 1. Summary & Stakeholder Sections 2. Required Fields * on Submit 1 4 3. Business Area Required 5 7 4. & Auto Populates many fields 5. Save Draft if not complete 1 6. ? Help Icon 4 7. Submit when Ready for Estimate 3 1. Business Area Representative Creates Request 6 Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

  5. Proposal Entry – Definition & Assessment 1 1. Proposal Definition Section 2. Define for Estimation Purposes 3. Attach\Link Work Flow Documentation 2 4. Assessment & Prioritization Section 3 4 Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

  6. Initiative Definition – FS Set-up & Approval 1 2 3 4 7 5 6 1. BA Approver has Work Flow Control 2. Cost Manager auto defaulted to Identified By 3. Access the Financial Summary Link 4. Configure Access for All Users 5. Add Self, BA Approver, Delivery Manager … 6. Configure Financial Summary Settings 7. Submit to Registry or Develop Financials Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

  7. 4 8 3 1 5 5 6 Financial Summary – Costs & Benefits 3 2 4 1 7 6 5 1. Labor Rolls into Financial Summary 2. Forecast = Actuals to Date + Planned Future 3 Export to Excel to share with non PPM Users 4. Scroll Down to Edit Forecast & Actuals 5. Set Display Parameters 6. Add Line for Forecasted Expenditures 7. Select Non-Labor, Category & Expense Type 8. Enter $K in month expected to be billed 9. Benefits for Revenue & Savings the Same Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

  8. Registry 2 3 3 1. Print Request button upper left corner 2. Work Flow Control by GOV Security Group 3. Delivery Stakeholders Notification Available • Weekly Acceptance for Estimation • Adequate Details and Estimation Capacity Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

  9. Estimation – Assumptions & Assessment 1 2 3 4 5 1. Delivery Manager has Work Flow Control 2. Can Assign for Edit Access to Request 3. Define Assumptions & Questions 4. Assess Technical Risk 5. Create a Staffing Profile Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

  10. Estimation – Staffing Profile Labor 9 9 9 9 6 1 3 4 5 2 7 6 6 7 8 1. Header data auto-populated from Request 2. Can Copy Existing Staffing Profile or Template 3. Create the Staffing Profile 4. Provide Access through Configure Access button 5. Add Users for SP Access 6. Set Parameters – Add Position (s) 10 7. Only Role and Hours or FTEs required 8. Use Comments to define specific requirements or considerations 9. Advanced for Skills, Cost Category and\or Capitalization 10. Add Another Line or Add to Return Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

  11. Assessment & Prioritization By Business Area Approver 6 7 2 5 3 4 2 1. Gov SG has Work Flow Control 2. BA Representative & BA Approver can Edit Assessments and set Business Unit Priority 3. DM Edit Stakeholder Identification 4. Definition and Labor Estimate Fields are View Only 5. Edit Access to Valuations and Financial Summary 6. Business Segment Priority Maintained for Release Planning Selection 7. Enterprise Priority Maintained by GOV SG for Release Planning Selection based on available capacity Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

  12. Resource Planning 1 1 1 1 2 2 2 3 4 4 4 2 1. Document Assumptions made 2. Elaborate Staffing Profile 1. Set Parameters – Add Positions 2. Role, Resource Pool & Hours Required 3. Use Comments to define requirements 4. Advanced Tab for Cost & Capital 5. Should Total same hours as Initial Estimate or Change Control Process Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

  13. Schedule Integration 1 2 3 4 5 5 1. Master Schedule – 244 of 478 Projects 2. Offset Demand against Capacity 3. Net Available Capacity 4. By Role, By Month Over Commitment 5. Specific Overload Details 6. Defining\Managing Portfolios 7. Reschedule or Staff Augmentation? Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

  14. Work Authorization 1 2 3 4 5 1. Confirm Availability 2. Assign Project Manager 3. Create Project – To Project Planning 4. Proposal is Closed – View Only 5. All Details Transferred to Project View in Slide Show Mode; Print Notes Page format for Tips and details.

  15. Questions? What's the Plan? Best viewed in Slide Show Mode, Presenter View; Discussion Points and Guide in Notes Page.

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