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Mandate: managing digital assets in tertiary education

Mandate: managing digital assets in tertiary education. an FE/HE development partnership supported by the Scottish Library and Information Council. The project. Successful application for JISC funding : 4/04 programme (asset management and preservation)

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Mandate: managing digital assets in tertiary education

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  1. Mandate:managing digital assets in tertiary education an FE/HE development partnership supported by the Scottish Library and Information Council

  2. The project • Successful application for JISC funding : 4/04 programme (asset management and preservation) • Partnership with Centre for Digital Library Research (Strathclyde University) • support from Scottish Library and Information Council • Support from South West Scotland Regional Support Centre an FE/HE development partnership supported by the Scottish Library and Information Council

  3. The vision • Library services at the heart of resource organisation • Learning materials readily available to support flexible learning across College campuses and learning networks • College documentation readily available to support teaching and quality processes • Governance documentation supporting freedom of information principles an FE/HE development partnership supported by the Scottish Library and Information Council

  4. The problem • Learning materials in variety of formats and locations available to learners through teaching processes • Teaching materials in variety of formats and locations • Governance documentation readily available only via physical visit to library or FOI request • (interim solution for web publishing already in place) an FE/HE development partnership supported by the Scottish Library and Information Council

  5. Method • Formation of outline strategy in project proposal • Import of expertise from Centre for Digital Library Research and SLIC • Consultation with College ILT Champions and administrative staff • Development of outline system specification and initial system development by CDLR • Completion by John Wheatley College an FE/HE development partnership supported by the Scottish Library and Information Council

  6. Project principles • Strong informed support from strategic management team • Partnership • Outcomes supporting College development • Outcomes supporting CDLR research • Outcomes providing value to rest of JISC community • Learning by doing an FE/HE development partnership supported by the Scottish Library and Information Council

  7. Development principles • Use of web and database servers for asset management • Development of website as single access point for resources • Metadata decisions supporting library management system and possible future ‘virtual learning environment’ package adoption • Automation of metadata where possible • Retrieval of documents through variety of means an FE/HE development partnership supported by the Scottish Library and Information Council

  8. Digital assets? • Learning materials • Teaching materials • College documents • Meetings • Polices and procedures • Quality documents • More than documents • Also websites, Flash animations, movies, audio an FE/HE development partnership supported by the Scottish Library and Information Council

  9. Decisions required • What documents require management? • How should they be stored and retrieved? • Who should store and retrieve them? • What software should be used? • What metadata is required for asset management? • What metadata standards should be used? an FE/HE development partnership supported by the Scottish Library and Information Council

  10. Decisions made • Assets • Documents relating to quality procedures • Learning materials • Teaching materials … file types • Metadata • Dublin Core • IEEE LOM • MARC mapping • SQA (from student records system) • Software • Active Directory for authentication • IIS for web server • SQL Server for database • asp.Net for integration with Active Directory an FE/HE development partnership supported by the Scottish Library and Information Council

  11. Progress • Toolkit complete • www.jwheatley.ac.uk/mandate/toolkit • http://mandate.cdlr.strath.ac.uk/ • Includes case study of decisions taken and reasons for them • System now working at basic level • Further consultation with College staff as staff development tool and for refinements Dec 2006/ Jan 2007 • System maintenance functions still requiring attention • Development continues an FE/HE development partnership supported by the Scottish Library and Information Council

  12. System impact • Structured, flexible access to learning and teaching materials superior to existing capacity (FirstClass) • Better learning experience • Better exploitation of digital assets supporting learning • Enhanced potential of flexible learning centres (main campuses and community-based) • Improved retention • Proactive disclosure in line with Freedom of Information legislation principles • Use of Toolkit by JISC as part of training device for managers (through InfoKit and Regional Support Centre) an FE/HE development partnership supported by the Scottish Library and Information Council

  13. Lessons • Strategic management vision and support • Staff development • User consultation • Metadata selection • Preservation • Integration with web services and library system • Similar issues for all colleges, different local decisions an FE/HE development partnership supported by the Scottish Library and Information Council

  14. Questions? an FE/HE development partnership supported by the Scottish Library and Information Council

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