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Lessons Learned; Administrative and Policy Issues and Solutions; Complete your Plan. Mike Conlon, UF Valrie Davis, UF Leslie McIntosh, WUSM. Lessons Learned. Plan Early and Stick to the Plan!. Define achievable milestones. Visible interim results. Breaking through Roadblocks.
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Lessons Learned;Administrative and Policy Issues and Solutions; Complete your Plan Mike Conlon, UF Valrie Davis, UF Leslie McIntosh, WUSM
Team Dynamics • Utilize expertise in the right roles • Encourage communication and create ways for easier communication (listservs, meeting minutes, explain jargon, etc.) • Address goals and tasks weekly • Identify problem-solving processes • Notice good work
Last lessons to share • Take time to get data in right the first time • Identify key stakeholders early • Be realistic and don’t go it alone
Engagement • Engage senior leadership • VIVO is an enterprise service/system/project • Engage data “owners”/stewards • It’s their data • Engage faculty • Be clear about why and when
Policy Questions • Who will edit data in VIVO? • What data will be public? • How will software updates be handled? Who decides? • How will emergency privacy issues be handled? • How will “unexpected” policy questions be addressed? • Who makes policy decisions for VIVO?
What you need to determine: Scope/Tasks Team/Resources Time/Schedule
Primary Tasks • Planning • Installation and Understanding • Making Data Available • Gaining access to data • Data ingest • Permission • Transition to Operations Communicate throughout!
Essential • Publications • Photos • Educational Background • Important • Grants • Courses • Nice • Presentations • Excluded • Phone numbers • Gender • Building location What data will be in VIVO?
Team Composition • Project Manager • System Administrator • Data Scientist • Outreach Liaison
Time • Estimate the time you think it will take for each task • Double it • Phases/Releases …and manage expectations.
Completing Your Plan • Your One Pager • Your scope • Your Time line, task list, Gantt chart • Your resource plan • Your environmental assessment • Your governance plan • Your communication/outreach plan