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Fall at a Glance WASBO Fall Conference

Fall at a Glance WASBO Fall Conference. Carey Bradley – Assistant Director Dan Bush- Director School Financial Services Team October 3, 2019. AGENDA. Introduce the Department of Public Instruction (DPI) and School Financial Services(SFS) team Provide overview (flyover) of school finance

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Fall at a Glance WASBO Fall Conference

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  1. Fall at a GlanceWASBO Fall Conference Carey Bradley – Assistant Director Dan Bush- Director School Financial Services Team October 3, 2019

  2. AGENDA • Introduce the Department of Public Instruction (DPI) and School Financial Services(SFS) team • Provide overview (flyover) of school finance • Introduce the fiscal year cycle(s)

  3. AGENDA • Review DPI reporting requirements • Review local budget requirements • Show how data elements translate into state aid payments & the revenue limit • Show relationships across fiscal years, connections between various pieces of data

  4. Department of Public Instruction and School Financial Services(SFS) team

  5. Department of Public Instruction (DPI) State Superintendent Deputy State Superintendent Academic Excellence Libraries and Technology Learning Support Student and School Success Finance and Management There are five divisions

  6. Department of Public Instruction (DPI) • Resources • Divisions and Teams • https://dpi.wi.gov/div-teams • Directory • https://apps4.dpi.wi.gov/StaffDirectory/Public/Topic/SearchTopic

  7. Department of Public Instruction (DPI) Division for Finance and Management Three Teams you will most likely contact School Financial Services School Management Services Wisconsin Child Nutrition Programs

  8. Department of Public Instruction (DPI) Educator and Development Support Team (Title II) Title I and School Support Team Special Education Team (IDEA)

  9. Department of Public Instruction (DPI) (Library)Technology Services Team (E-rate) Content and Learning Team (Bilingual Categorical Aid and EL Education Title III) Career & Technical Education Team (Carl Perkins)

  10. School Financial Services Team Publish Statistical Data

  11. School Financial Services Team Data Collection Financial Membership Transportation Calendar Census

  12. School Financial Services Team Pay Aids Publish Statistical Data Federal Reporting

  13. Using District Data at DPI- Finance “Fly-over”

  14. Revenues OUTSIDE REVENUE LIMITS CONTROLLED BY REVENUE LIMITS FEES REF. DEBT GENERAL AIDS GRANTS CATEGORICAL AIDS PROPERTY TAXES

  15. Membership in the Data Cycle Resident Full Time Equivalency (FTE)

  16. Revenue Limit Membership • September Count • Summer FTE • Charter Addition by DPI • 3 Year Averages

  17. Revenue Limits A revenue limit restricts (controls) the amount of money a district can receive from: • State General Aid • High Poverty Aid • Local Property Taxes • Department of Revenue Exempt Computer and Personal Property Aids

  18. 2019-20 Revenue Limits BASE: PY $/FTE GENERAL AIDS (PY $/FTE ) * CY FTE PROPERTY TAXES

  19. Equalization Aid Membership in the Data Cycle One of the three factors used to calculate Equalization Aid

  20. Equalization Aid Shared Cost Membership FTE Shared Cost per Pupil Property Value Membership FTE Equalized Value per Pupil

  21. October15AidCertification • On October 15th, the School Financial Services team will release the district’s current year General School Aid Certification. • This amount represents the amount of General Aid the district is eligible to receive during the current year. Adjustments could reduce, such as Open Enrollment, new Independent charter and Private School Voucher deductions. • This number is what is used in the current year Revenue Limit Worksheet.

  22. Connections REVENUE LIMIT – GENERAL AID = PROPERTY TAX

  23. Tools to manage three fiscal years

  24. 2018-2019 2019- 2020 2020-2021 Why three years? Prior Year Current Year Upcoming Year

  25. Why three years? Prior Year Current Year Upcoming Year Projecting/Planning for next year’s Budget. Completing Financial Reports: 2018-19 financial data used for 2019-20 Aid calculations - 2020-2021 2019-2020 2018-19 Pupil Counts – Summer 2019, Sept 2019 , & Jan 2020. Summer & Sept 2019 membership used for 2019-20 Revenue Limit (along with prior years data used in 3 year rolling average).

  26. How will I keep track of all this? • Fiscal Year at a Glance – Due dates for reports by name & purpose • Fiscal Year "Multi-tasker" Planning Calendar - what to do related to prior year, current year and next year • http://dpi.wi.gov/sfs/communications/calendars/overview

  27. Fiscal Year at a Glance AS APPLICABLE REQUIRED BY ALL

  28. MULTI-TASKER

  29. September to December Activities related to the prior fiscal year

  30. School Finance Reports

  31. SAFR-Reporting Portal

  32. PI-1505 Full Annual Report 1. PI-1505 must match the PI-1506AC auditor report to be approved 2. PI-1506AC must be approved before the PI-1505 can be submitted

  33. PI-1505SE Annual Report The PI-1505SE values must match the PI-1505 values for successful PI-1505 submission

  34. PI-1505 Full Annual Report DPI completes review of annual reports from now through February and will contact districts if there are any questions

  35. PI-1505 SE Annual Report • DPI review including reconciling data • DPI may identify errors in your SE data • DPI may request additional information • Changes in one district may impact another • All changes must be made by February • Timely responses are important for all to meet the deadline

  36. School Level Annual Report Complete after submission of PI-1505

  37. PI-1524 State Tuition Claim This report is not in SAFR – for more info see http://dpi.wi.gov/sfs/aid/categorical/state-tuition

  38. PI-1570 High Cost Special Education Claim Pupil Services Office Business Office

  39. Audited Financial Statement Submission Your auditor should submit to DPI December 2, 2019 This is a district requirement

  40. Charter School Authorizer Reporting Requirements

  41. Charter School Authorizer Reporting Requirements • Technical Assistance is provided by the School Management Services Team • https://dpi.wi.gov/sms/charter-schools/information-authorizers

  42. September to December Activities related to the current fiscal year

  43. Overview: Budget Adoption and Tax Levy Adopt a budget at a school board meeting and set the tax levy Step #5 The electors at the annual meeting vote a tax (Common School districts) Step #4 The public hearing is held, at which time residents of the district have an opportunity to comment on the proposed budget Step #3 Step #2 Publish a class 1 notice in the newspaper Create a proposed budget that identifies expected revenues, expenditures and fund balances for the upcoming/current year Step #1

  44. 2019-20 Budget Prepare for Hearing and possible Adoption • Budget and Tax Levy • Revenue Limit Estimate • September Membership • Tax Levy • Oct 15th Aid Certification

  45. Update 2019-20 Revenue estimates Revenue Limit (“controlled”) revenues/levy General Aid (Equalization, Ch. 220, Special Adjustment) Computer and High Poverty Aid Tax Levies (For Funds 10, 38 (CY) and 41) 2019-20 Budget Prepare for Hearing and possible Adoption GENERAL AIDS PROPERTY TAXES

  46. Update 2019-20 Revenue estimates Non-controlled Tax levies-Referendum Debt Service Fund 39, Community Service Fund 80 State Categorical Aids (review prior year reports and aids register) Open Enrollment in Revenue* Grants (e.g. Federal, State or other grant) Local Revenues (interest, fees, gate receipts) 2019-20 Budget Prepare for Hearing and possible Adoption FEES REF. DEBT GRANTS CATEGORICAL AIDS *Monitor your net gain or loss from open enrollment

  47. Budget Adoption The school board shall adopt a budget at a school board meeting after the public hearing and no later than the meeting in which the tax levy is set. This is sometimes referred to as the “original” budget. • DeadlineNovember 1st Step #5 Adopt a budget at a school board meeting and set the tax levy

  48. Tax Levy On or before November 1, every public school board must approve the levy amounts necessary to: Operate and maintain district schools (§120.12(3)) Meet any irrepealable tax obligations (§120.12(4)) Tax Levy Certification (to Municipalities) by November 10th (§120.12(3)) Step #5 Adopt a budget at a school board meeting and set the tax levy

  49. Tax Levy School district property taxes include levies into funds General Operations Debt Service Capital Expansion Community Programs and Services Adopt a budget at a school board meeting and set the tax levy Step #5

  50. Tax Levy – PI 401 Report

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