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Improving Customer Experience with Federal Services Annual CX Action Plan

This timeline overview showcases the key milestones and actions for improving customer experience with federal services through the annual CX action plan. It includes self-assessments, deep dives with OMB, quarterly feedback data submissions, and the publication of action plans. The focus areas for the CX improvement actions include measurement, governance, organization & culture, customer research, and service design.

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Improving Customer Experience with Federal Services Annual CX Action Plan

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  1. Improving Customer Experience with Federal Services High Impact Service Provider Annual CX Action Plan <INSERT HISP NAME> June 2019

  2. Timeline Overview FIRST YEAR Timeline for A-11 Section 280 FY19 NOV 18 Self-Assessments Conducted reflecting on FY18 DEC 18 Deep Dives with OMB MAR 19 First Quarterly CX Feedback Data Submission JUNE 19 Action Plans through FY20 Submitted to OMB / Second Quarterly Data Submission JULY 19 Action Plans Published Online ONGOING Timeline for A-11 Section 280 FY20 DEC 19 Q1 CX Feedback Submission (Ongoing Quarterly) JAN 20 Self-Assessments Conducted reflecting on FY19 FEB 20 Deep Dives with OMB MAR 20 Action Plans through FY21 Submitted to OMB APRIL 20 FY21 Action Plans Published Online

  3. 2019 HISP Self-Assessment Summary HISP Annual Maturity Self-Assessment Summary • In 200 words or less total, tell us about your efforts around each core CX function by responding to the following prompts that apply. Measurement: Insert score / 6 Governance: X / 6 3

  4. 2019 HISP Self-Assessment Summary Organization & Culture: X / 6 Customer Research: X / 6

  5. 2019 HISP Self-Assessment Summary Areas of Focus Reflecting upon our 2019 CX Maturity Self-Assessment, our HISP has decided to focus on raising our maturity in the following areas in FY19/FY20: Service Design: X / 6 X Measurement Governance X Organization & Culture Customer Research Service Design

  6. FY 2019 / 2020 HISP CX Actions FY 2019 / 2020 CX Improvement Actions • Describe a use case where a typical customer of your program faced challenge(s) during a service experience. This case should relate to one of your organization’s Focus Areas for the remainder of FY19 and through FY20. • Action 1 • Focus Area: Category • Typical HISP Customer Profile • Who is one of the primary customer served by your HISP? What goal(s) is this customer trying to accomplish by interacting with your service? • Customer Needs + Frustrations • What makes the difference for this customer when they’re interacting with your service (ex. clear guidance upfront, knowledgeable employee to help them pull together an application, a fast processing time)? What common blockers might they face when interacting with your service? HISP Implementation Challenge(s) What can make it difficult for your HISP to meet this need? Is it an internal IT system, process, or unclear guidance? • Stats • What data do you have that documents this experience/service? Could be something like “Less than 1/3 of our customers are connected to internet or smartphones,” or “Employee engagement scores on FEVS dropped two points last year” Goal to be accomplished by September 30th, 2021: • Insert text Critical Activities and Milestones: • Insert Text Other Notes: Insert Text

  7. FY 2019 / 2020 HISP CX Actions FY 2019 / 2020 CX Improvement Actions • Describe a use case where a typical customer of your program faced challenge(s) during a service experience. This case should relate to one of your organization’s Focus Areas for the remainder of FY19 and through FY20. • Action 2 • Focus Area: Category • Typical HISP Customer Profile • Who is one of the primary customer served by your HISP? What goal(s) is this customer trying to accomplish by interacting with your service? • Customer Needs + Frustrations • What makes the difference for this customer when they’re interacting with your service (ex. clear guidance upfront, knowledgeable employee to help them pull together an application, a fast processing time)? What common blockers might they face when interacting with your service? HISP Implementation Challenge(s) What can make it difficult for your HISP to meet this need? Is it an internal IT system, process, or unclear guidance? • Stats • What data do you have that documents this experience/service? Could be something like “Less than 1/3 of our customers are connected to internet or smartphones,” or “Employee engagement scores on FEVS dropped two points last year” Goal to be accomplished by September 30th, 2021: • Insert text • Critical Activities and Milestones: • Insert Text Other Notes: Insert Text

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