HIGHLIGHTS OF TABLE TOP EXERCISE MENTAWAI MEGATHRUST DIREX

1. HIGHLIGHTS OFTABLE TOP EXERCISEMENTAWAI MEGATHRUST DIREX CDC & IPC MENTAWAI MEGATHRUST DIREX 2014 26 AUGUST 2013 PADANG, WEST SUMATRA

2. TTX MENTAWAI MEGATHRUST DIREX • 22 – 25 April 2013 in Padang City of West Sumatra Province • Participated by 13 EAS participating countries, AHA Center, and 9 UN agencies, donor agencies, Red Cross, and international NGOs.

3. Scenario MOVE 1 : The first 6 hours (after the EQ and Tsunami) Initial Response at the Local Level on Tsunami Early Warning & The Impact of Disaster MOVE 2 :The first 24 hours (after the EQ and Tsunami) Initial Response and Coordination Mechanism between Local and National in Mobilizing Prioritized Resources MOVE 3: The first 72 hours (after the EQ and Tsunami) Coordination and Mechanism for Receiving International Assistance Both Military and Non-Military Assets, Especially for SAR, Medical Evacuation and Logistics Distribution in Remote/Inaccessible Affected Areas MOVE 4:Three weeks after the EQ and Tsunami The phase where both Government and International Assisting Countries/Organizations should Decide Whether to Proceed or Terminate The International Assistance (Civilian and Military)

4. MOVE 1 : THE FIRST 6 HOURS (AFTER THE EQ AND TSUNAMI) Key points that were identified: • Tsunami Early Warning System • Evacuation • Initial phase of emergency response

5. Recommendations for Tsunami Early Warning System • Need to conduct survey on number of people use radio or other devices to understand coverage of warning dissemination • Emergency drills should be conducted regularly in districts/municipalities • The world “early” in Early Warning System might have different meaning for different people in different place (in other country, for example, the system is called TWS, instead of TEWS) • To develop one integrated TWS-SOP for all ministries/agencies (including command chain) and conduct capacity development training for all stakeholders • To develop and install reliable and integrated early warning and communication system – (self-sufficient, e.g: by using solar cell) • To use mosques and churches in disseminating warning • To continue preparedness activities to strengthen capacity of local community

6. Recommendationson Evacuation • Conduct risk assessment on public buildings in the red zone, and identify those that can be used as temporary evacuation shelter • Complete signage for evacuation center buildings and sensitize the information to local community • Involve education authorities in preparedness activities • Conduct regular exercise to test SOP, contingency plan, and operation plan.

7. Move 2: the first 24 hrs after the EQ Key points that were identified are: • Incident Command System 2. Division of roles and responsibilities 3. Engagement process/mechanism of non-government stakeholders (private sector, academician/universities, NGOs, communities, media, volunteers, etc.) 4. Civil-Military Coordination (in country)- mechanism for engaging TNI’s resources/assets to support humanitarian relief 5. Initiation of entry of international assistance

8. Recommendation on Incident Command System and Division of Roles and Responsibilities • Standardized and integrated response mechanism needs to be developed, including structure of ICS at national and sub national level • Preparedness activities (Contingency Plan, Sensitization, Mechanism Coordination in Emergency Response) should be introduce to all agencies including non government stakeholders to ensure that the system is sustainable - facilitate by local government • Sub-national authorities have very important role on sensitizing the preparedness activities, their capacity should be strengthened

9. Recommendation on ICS – Engagement Process/Mechanism of Non-Government Stakeholders Diagram/ ICS structure should be made available from district/municipality-province-national to ensure that people can relate to the structure Recommendation on Civil-Military Coordination (in country) - Mechanism Regular Simulation (TTX and FTX)

10. Recommendation on Initiation of Entry of International Assistance • Coordination among national-regional-international players • Facilities of AHA Centre should be fully utilized to support national structure/needs • The context between ‘on shore’ and ‘off shore’ international assistance should be clear • ICS and system clusters should be officially established to faciliate response and coordination among national national and international stakeholders • Cluster system should also be tested in the next TTX and FTX • To develop integrated regulation and mechanism of CIQ at national and sub national

11. MOVE 3: THE FIRST 72 HOURS AFTER THE EQ Key points that were identified are: • Passage of Information (situational assessment and dissemination of information) • Receiving assistance: • Foreign Civilian Assistance • Foreign Military Assistance • Command, Control and Coordination (civilian and military )

12. Recommendation on Passage of Information Findings • “Welcomes” is about accepting the offer of international aid without having to request. Still requires aid to meet the needs or capabilities required and meet standards (eg medical supplies, food, training, certification, etc). Recommendation • “Welcomes” could include initial capabilities required.

13. Recommendation on Receiving Assistance: Foreign CIVILIAN Assistance UN OCHA and AHA Centre should develop SOPs etc. UN OCHA needs to look at the Cluster system requirement to be included into the operational command system. Technical assistance from IASC Cluster lead is required. Recommendation on Receiving Assistance: Foreign MILITARY Assistance While military to military will occur it should be coordinated through diplomatic channels. Monitor and contribute to the development of common medical coordination between civilian and military.

14. Recommendation on Command, Control and coordination (CIVILIAN and military) • Exercising coordination procedures to increase understanding and reduce complexity.

15. MOVE 4: 3 WEEKS AFTER THE EQ Key Points that were identified are: • Information on the status of response and update on overall humanitarian situation • Decision process on continuation or withdrawal of international assistance (non military and military) • Transition process from emergency response to recovery phase • Exit strategy for humanitarian assistance

16. Recommendation on information and decision process on continuation or withdrawal of international assistance (military and non military) • To develop indicators for recommending the departure of international emergency assistance • To develop common tools for monitoring and evaluation

17. Recommendation on Transition Process from Emergency Response to Recovery Phase It is very important to consider Transition phase to ensure that there is no gap between Emergency Response and Recovery Phase. Recommendation on Exit Strategy for Humanitarian Assistance (Civil and Military) • Disposal and gifting guidelines for international assistance should be developed • Requirement for ongoing monitoring evaluation of residual international assistance under the coordination of BNPB

18. THANK YOU Andrei T. Marentek Ministry of Foreign Affairs of the Republic of Indonesia