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Project Board Meeting

Project Board Meeting. Welcome & Introductions. Agenda. Continued Demand Project Progress-to-Date PSDC Development Demo Project & Product Risks Project Budget Next Steps Board Expectations Q & A. Demand continues. FY08 permit volume Y-T-D: 231,534

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Project Board Meeting

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  1. Project Board Meeting

  2. Welcome&Introductions

  3. Agenda • Continued Demand • Project Progress-to-Date • PSDC Development Demo • Project & Product Risks • Project Budget • Next Steps • Board Expectations • Q & A

  4. Demand continues • FY08 permit volume Y-T-D: 231,534 • 6.7 % increase over last year • 23.5% increase from three years ago (FY05) • 39.2% increase from five years ago (FY03)

  5. Progress-to-Date

  6. Milestones (MS) • MS 1 – Solidifying project approach • Deliverables included: • Project Approach Document • High-level WBS, WBS Dictionary & RAM • Web-based Project tracking tool • Issue Defect & Resolution tracking tool • Reporting Requirements Document • MS 1 was delivered on-time, to specifications and was processed for payment

  7. Milestones (cont.) • MS 2 – Joint Application Design (JAD) • Deliverables included: • JAD schedule and assignments document • JAD sessions themselves • JAD Summaries • Detail Design Documents for application modules, databases (data models), data conversion, and external systems interfaces • MS 2 deliverables were presented on-time and are currently under review

  8. Milestones (cont.) • MS 2 – Activities Recap • Nine JAD sessions • Wide range of Participants • Confirmed RFO business requirements • Expanded the detail and identified additional requirements within scope • Processed 17 requests for information from Vendor for use in detail design

  9. Milestones (cont.) • MS 2 – Activities Recap • Design Documents for: • System Overview • Data Conversion • Systems Interface • User Interface/Mapping • Restrictions Management • Routing • Re-Route Identification • Report Generation • Database Design documents for GIS, Bridge, Restrictions, Permits, Users, Saved Trips and Audit Administrative Trail

  10. PSDC Progress Demo

  11. RISKS

  12. Risk Types • Project Risks • Risks that impact the project’s ability to deliver on time, on budget and according to specs. These risks occur within the project life-cycle • Product Risks • Risks that could impact the production capability of the product (post implementation) to meet its intended performance levels and are risks associated with the Product life-cycle

  13. Identified Project Risks • Data • TxDOT’s data is lacking • Mitigation efforts include: • Involving Districts & Divisions in Project • Manual data correlation processes of disparate data • TFT • Uncertainty of ability to have needed environment for performance testing and production implementation • Mitigation efforts include: • Working closely with TSD to identify process and establish needs • Contingency planning

  14. Identified Product Risks • TFT performance levels • Production process at risk • Quarterly updates potential quagmire • Mitigation efforts include: • Working with TSD to establish appropriate support levels and sense of urgency by TFT • Contingency planning for outage periods • Minimizing quarterly process steps • Local OS/OW permit issuance (counties/cities) • Coordination of routed permits a potential nightmare • Mitigation efforts include: • Working some of the entities (Harris County, Houston, Laredo) to be involved in the process • Exploring potential TxPROS solution

  15. Budget

  16. Allocations and Proposed Acceleration • Current FY08 Allocation: $ 538,125 • Current FY09 Allocation: $ 200,000 • Pending ABR (FY08-09): (ABR for $50,000 has been submitted for FY08) (ABR for $ 212,000 will be needed for FY09) • Projected FY10 Allocation: $ 436,100 We propose accelerating schedule (and funding) to complete project and payments by EOY FY09. This would require FY09 ABR of $647,280 instead of $212,000

  17. Next Steps

  18. Planning • Planning Documents include: • Data acquisition, conversion & Integration • Infrastructure development • Application development plans • Security consideration • Testing, Training, & Marketing Plans • JAD sessions scheduled to address these topics • Implementation

  19. Next Steps (cont.) • Planning Documents also include: • Expanded WBS & WBS Dictionary • Expanded Responsibility Assignment Matrix (RAM) • Precedence Diagram & Critical Path document • Detail Work Schedule

  20. Board Expectations

  21. Q & A

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