School-Day SAT ® Test Center Supervisor Training

1. School-Day SAT®Test Center Supervisor Training 2009-2010

2. Welcome to the SAT Team! • As an SAT test center supervisor for school-day testing, you make a huge contribution. Thanks to you: • Students at your school have a chance to test in familiar surroundings. • All students in your area can have access to the SAT within easy reach. • No matter what they are looking for, students can take advantage of the expanded opportunities that the SAT offers to connect to the college that’s right for them.

3. Objectives We want to make your job easier by: • Covering what you need to know to run a smooth test day from start to finish • Summarizing the information you need for training your staff • Answering your questions about administering the tests • Direct you on how to get further information and share your concerns

4. Agenda • Introduction • The Value of the SAT • What Does a Supervisor Do? • Your SAT Partners • SAT Terms • The Blue Training Folder • Preparing for Test Day • Planning Activities • Recruiting Staff • The Online Attendance Roster • Test Center Setup and Materials • Test Day Activities • Schedule and Test Materials Distribution • Student Check-in • Managing the Testing Room • Testing Room Security and Reporting • After the Exam • Reporting and Returning Materials • Wrapping Up

5. Why offer the SAT?

6. Why Offer the SAT? Primary Factors in admission decisions • Quality/Rigor of Academic Courses • Academic Performance/ Grades • Test Scores (SAT, SAT Subject Tests, AP®, etc.) Additional Factors • Extracurricular Activities • Essay(s) • Letters of Recommendation • Demonstrated Interest

7. Your Partners in Administering the SAT The College Board SAT Program Educator SAT Helpline • 1-888-SAT-HELP (728-4357) • sat.help@info.collegeboard.org Educational Testing Service (ETS) Test Administration Services (TAS): • 1-800-257-5123 • TAS@ets.org Services for Students with Disabilities (SSD): • 1-800-257-5123 option 1, or 1-609-771-7137 • ssd@info.collegeboard.org Office of Testing Integrity (OTI): • (609) 406-5430

8. Common SAT Test Day Terms • ASRF – The Associate Supervisor’s Report Form is used to account for testing materials in the testing room. • SRF – Supervisor’s Report Form used to tally used and unused materials for processing. • SIR – Supervisor’s Irregularity Report form used to report any incidences or irregularities during an administration • SSD – Services for Students with Disabilities, which oversees the approval and provision of accommodations for students who need them. Types of SSD: • Extended time – When students with documented disabilities are approved by the College Board to test with more time than the standard time allotted to the SAT. • Nonstandard administration – Testing with accommodations such as 50% extended time. • TYPE I – accommodations in the nonstandard room with pink scripts/materials. • TYPE II – accommodations with purple scripts (under the SSD Coordinator).

9. What Does a Supervisor Do? • Ahead of test day, you prepare for testing. This includes • Reviewing the school schedule and working with school administration to choose testing rooms. • Helping administration assign staff to testing roles. • Overseeing and training staff. • Receiving, reconciling, and securing testing materials. • On test day, you ensure a successful administration of the test by: • Distributing testing materials. • Ensuring a smooth admission of students. • Monitoring the center during testing and handling situations that arise. • After testing, you complete all reports and return used answer sheets and critical materials for scoring

10. The School-Day Testing Manual School Day Testing Manual, Part 1: Managing the Test Center • Security and monitoring • Working with school administration to set up testing rooms, alter test day schedule, and prepare for test day • Training staff and preparing students • Admitting students, reporting, and more

11. The School-Day Testing Manual, Continued • Part 2: In the Testing Room • Testing room policies • Timing charts • Color-coded scripts: • Standard (tan) • Nonstandard Type I (pink) • Nonstandard Type II (purple)

12. Testing Room Types • Standard – most students test in the standard rooms. • Nonstandard Type I – students with 50% extended time or extended or extra breaks test in the nonstandard room(s). • Nonstandard Type II – students with 100% extended time or accommodations requiring other materials (Braille, computer, etc.) are tested by the SSD Coordinator in the Type II room(s).

13. Using the Right Test Materials • The standard room materials are tan. • The test in the tanbook is 10 sections long and takes 3 hours 45 minutes (excluding breaks and set up time. • Always use thetanscripts with the tanbooks.

14. Using the Right Test Materials • The nonstandard room for Type I SSD students uses pink scripts and test books. • The test in the pink book is nine sections long. • For 50% extended time, the pink book test takes about 5 hours excluding breaks and setup/wrap up activities. • For Type I SSD with standard time, the pink book test takes 3 hours and 20 minutes excluding breaks and setup/wrap up activities.

15. The Supervisor’s Kit • Forms • Posters • How-to for returning materials for scoring • Tape, shipping labels and envelopes

16. In this section… We learned about: • The Value of the SAT • What Does a Supervisor Do? • Your Partners in Administering the SAT • Common SAT Test Day Terms • The Supervisor’s Kit

17. Preparing for Test Day

18. Planning activities • Estimate the number of rooms needed, based on known enrollment of eligible students. • Select and train staff. • Provide for clear communications with the school population concerning schedule changes as well as silenced bells and announcements on test day. • Post signs reminding juniors of test day. • Identify a safe and secure storage area for Test Materials

19. Staff Roles and Responsibilities

20. Associate Supervisor Responsibilities • Prepare by reading: • Part 2 of the manual, “In the Testing Room” • Tips for Preventing Security Breaches • Use the correct script (standard vs. nonstandard) • Read all instructions to test-takers verbatim. • Ensure the use of #2 pencil • Strictly time and post times for test takers on each SAT test section. • Account for used/unused test materials and prepare seating chart • Monitor test-takers to prevent security breaches. • Report irregular incidents on the SIR.

21. Testing Staff Agreement • Anyone who is related to a test-taker cannot serve as part of your staff. • Staff must agree to the terms and conditions, and signify by signing the staff agreement form prior to test day.

22. Training Your Staff Schedule a training session one to two weeks before the administration. During the training session, distribute the manuals and review the following (covered later in this training module): • General responsibilities of each position • Equipping the testing room • Maintaining security in the testing room • Timing the test and giving breaks • Calculator policies • Testing room forms and reports Note : Encourage staff to read the Irregularity chart and the scripts.

23. Accessing Your Online Attendance Roster – Logging In • The online roster has the most up-to-date information about the test takers registered at the test center. • Go to www.ets.org/supervisor • Enter your User ID, Password, and select SAT as the Testing Program • Read and check the box agreeing to the terms • Click “Sign in”

24. Main Menu • Click the drop down arrow to select the program

25. Selecting Your Admin • Click “View SAT Test Center Rosters”

26. Selecting Your Admin • Enter Test Center Number and Test date (032010) • Click “Submit”

27. Options Menu • Select Attendance Rosters • Click Submit

28. Options Menu • Select All Rostersso that you can see SSD testers as well. • Click Submit.

29. Selecting the Roster Type

30. Selecting Printer Version Select the printer version

31. Sample Printed Roster Your printed version should look like this.

32. Formatting the Roster into Excel Highlight All and Copy into Excel

33. Formatting the Roster into Excel

34. In this section… We learned about: • Staff Roles and Responsibilities • Associate Supervisor Responsibilities • Testing Staff Agreement • Training Your Staff • Accessing and printing the online roster • Formatting the online roster into Excel

35. Arranging for Test Day with School Administrators Work to arrange the following with school administrators: • Secure receipt,reconciling and storage of testing materials. • An area for test-takers to assemble before and after testing. • Silencing of bells and announcements on test day. • A later lunch period on test day. • A start time for the testing that allows for the full time for testing within the normal school day schedule. • A deadline for the start of late testing (if allowed).

36. Testing Room Requirements Testing rooms must have: • A visible, working clock • Proper lighting • Proper ventilation • Proper seating • A way to remove or cover maps, posters, charts, and other displayed instructional materials on test day.

37. How to Arrange Seating

38. Estimating the Number of Rooms • Starting with the known number of eligible students, develop an estimate of the number of rooms you’ll need. • We suggest 25 test-takers to a room. • Use large rooms if the layout will permit secure testing of large groups. • Provide separate rooms for nonstandard administrations. • Update your estimate by checking the online roster.

39. Seating Guidelines

40. Planning for Adequate Staff

41. Receiving Test Materials • You will receive an initial shipment by Friday and possibly a supplemental shipment. • Alert your receiving office that the shipment is expected and arrange to have it delivered to you as soon as it arrives. • Check and secure the materials immediately. • Contact TAS if test materials do not arrive by the Friday prior to the test date.

42. Using the Shipping Notice Requested Sample Shipping Notice

43. Making Sure You Received All Materials • Check your materials upon arrival before the exam. • Inventory them against your roster and shipping notice. • Especially note if you have enough “pink” test booklets needed for registered students in the nonstandard room. • If you do not have enough tests, contact TAS or SSD at 1-800-257-5123.

44. Securing the Test Materials • Contact Office of Testing Integrity (OTI) right away if any materials are missing. • After you check your materials, • Reseal the cartons with the tape provided • Sign your name acrossthe tapes • Store in a secure location • Check materials for tampering

45. Counting the Test Materials Test materials should be counted often! • Count them upon receipt (supervisor) • Report any discrepancy to TAS immediately • Count them when distributing materials to Associate Supervisors on test day (supervisor) • Count them after materials have been distributed to the test takers (associate supervisors) • Count them before test takers are dismissed from the testing room(associate supervisors) • Count them when preparing materials for return (supervisor)

46. In this section… We learned about: • Arranging for Test Day with School Administrators • Room Requirements, Seating, and Number of Rooms • Planning for Adequate Staff • Students with Accommodations • Receiving and Checking Test Materials • Securing the Test Materials • Counting the Test Materials

47. Break

48. Test Day Activitiesfor Supervisors

49. Recommended Test-Day Schedule

50. Counting and Distributing the Test Materials • Count test materials as you distribute them to associate supervisors. • Distribute tan books to the standard rooms. • Distribute pink books to the Type I nonstandard rooms. • The SSD coordinator handles materials for Type II nonstandard testing.