Objectives

1. Objectives

2. Chapter 4: Customizing ParagraphsPerformance Objectives • Insert Paragraph Borders and Shading • Customize Borders and Shading • Sort Text in Paragraphs • Manipulate Tabs on the Ruler • CHECKPOINT 1 • Manipulate Tabs at the Tabs Dialog Box • Cut, Copy, and Paste Text • Use the Clipboard • Use Paste Special • CHECKPOINT 2

3. Insert Paragraph Borders and Shading • Every paragraph you create in Word is surrounded by an invisible frame. You can apply a border to that frame. • You can apply the border to a specific side of the paragraph or to all sides. • You can also customize the type of border line and add shading to fill the border. • When you add a border to a paragraph of text, the border expands and contracts as you insert or delete text from the paragraph.

4. Insert Paragraph Borders and Shading…continued To insert a paragraph border using the Borders button: • Select the desired text. • Click the Borders button arrow. • Click the desired border at the drop-down list. Borders button arrow

5. Insert Paragraph Borders and Shading…continued • If you want shading applied behind specific text, select the text, click the Shading button arrow, and then click the desired color at the drop-down gallery. • If you want shading applied behind the entire paragraph, position the insertion point in the paragraph without selecting text, click the Shading button arrow, and then click the desired color at the drop-down gallery.

6. Insert Paragraph Borders and Shading…continued To apply paragraph shading: • Select the desired text or click in the desired paragraph. • Click the Shading button arrow. • Click the desired shade in the drop-down gallery. Shading button arrow

7. Customize Borders and Shading To customize borders: • Click the Borders button arrow. • Click the Borders and Shading option at the drop-down list. • Specify the desired border, style, color, and width. • Click OK. Borders and Shading option

8. Customize Borders and Shading…continued Click the sides, top, or bottom of this preview area to insert or remove a border.

9. Customize Borders and Shading…continued To customize shading: • Click the Borders button arrow. • Click the Borders and Shading option at the drop-down list. • Click the Shading tab. • Specify the desired shading. • Click OK. Borders and Shading option

10. Customize Borders and Shading…continued Click this down-pointing arrow to display a drop-down list of shading options. If you selected text in a document, this option displays as Text. If you do not have text selected, this option displays as Paragraph.

11. Customize Borders and Shading…continued To change the borders and shading options: • Click the Borders button arrow. • Click the Borders and Shading option at the drop-down list. • Click the Borders tab. • Click the Options button. • Make the desired changes in the Borders and Shading Options dialog box. • Click OK. Borders and Shading Options dialog box

12. Sort Text in Paragraphs • You can sort text that is arranged in paragraphs alphabetically by the first character. • This character can be a number, symbol (such as $ or #), or letter. • You can type the paragraphs you want to sort at the left margin or indent them to a tab stop. • Unless you select specific paragraphs to be sorted, Word sorts the entire document.

13. Sort Text in Paragraphs…continued To sort text in paragraphs: • Select the desired paragraphs. • Click the Sort button in the Paragraph group in the Home tab. • Make any needed changes at the Sort Text dialog box. • Click OK. Sort button

14. Sort Text in Paragraphs…continued Sort Text dialog box

15. Manipulate Tabs on the Ruler • When you work with a document, Word offers a variety of default settings. • One of these defaults is a left tab set every 0.5 inch. • For some documents, these default tabs are appropriate; for others, you may want to create your own tabs. • You can set tabs on the Ruler or at the Tabs dialog box.

16. Manipulate Tabs on the Ruler…continued • Use the Ruler to set, move, and delete tabs. • The Ruler displays left tabs set every 0.5 inch. • These default tabs are indicated by tiny vertical lines along the bottom of the Ruler. • With a left tab, text aligns at the left edge of the tab. • The other types of tabs that can be set on the Ruler are center, right, decimal, and bar. • Use the Alignment button that displays at the left side of the Ruler to specify tabs.

17. Manipulate Tabs on the Ruler…continued

18. Manipulate Tabs on the Ruler…continued To set tabs on the Ruler: • Click the desired Alignment button on the Ruler. • Click the desired location on the Ruler. Alignment button

19. Manipulate Tabs on the Ruler…continued measurements

20. Manipulate Tabs on the Ruler…continued • If you change tab settings and then type tabbed text using the New Line command, Shift + Enter, the tab formatting is stored in the paragraph mark at the end of the typed text. • If you want to make changes to the tab settings for text in the columns, position the insertion point anywhere within the columns and then make the changes. • If you want to make changes to tab settings for text in columns that you created by pressing the Enter key at the end of each line, you need to select all lines of text in columns and then make the changes.

21. Manipulate Tabs on the Ruler…continued To move a tab: • Position the arrow pointer on the tab symbol on the Ruler. • Hold down the left mouse button. • Drag the symbol to the new location on the Ruler. • Release the mouse button. original tab

22. CHECKPOINT 1 • The Borders button is located in this tab. • Home • Insert • Page Layout • View • Default left tabs are set every how many inches? • 0.25” • 0.5” • 1.0” • 1.15” Answer Answer Next Question Next Question • A paragraph border displays and prints with how many points of spacing from the text to the top and bottom borders? • 1 point • 6 points • 10 points • 12 points • If you want to set a tab at a specific measurement on the Ruler, hold down this key. • Shift • Ctrl • Alt • F1 Answer Answer Next Question Next Slide

23. Manipulate Tabs at the Tabs Dialog Box To set tabs at the Tabs dialog box: • Click the Paragraph group dialog box launcher. • Click the Tabs button. • Specify tab positions, alignments, and leader options. • Click OK. Tabs button

24. Manipulate Tabs at the Tabs Dialog Box…continued Type a measurement in this text box. Choose a tab alignment with options in this section. Choose a leader symbol with options in this section.

25. Manipulate Tabs at the Tabs Dialog Box…continued leaders

26. Manipulate Tabs at the Tabs Dialog Box…continued • When you are setting tabs for typing column text, try to balance the columns on the page. • To do this, leave the same amount of space between columns and the same amount of space from the left margin to the first column and from the right margin to the end of text in the last column.

27. Cut, Copy, and Paste Text • Word offers several methods for deleting text from a document. • To delete a single character, you can use either the Delete key or the Backspace key. • To delete more than a single character, select the text and then press the Delete key on the keyboard, or click the Cut button in the Clipboard group.

28. Cut, Copy, and Paste Text…continued To move text: • Select the desired text. • Click the Cut button in the Clipboard group in the Home tab. • Position the insertion point in the desired location. • Click the Paste button in the Clipboard group in the Home tab. Cut button Paste button

29. Cut, Copy, and Paste Text…continued • You can also move selected text with a shortcut menu. • To do this, select the text and then position the insertion point inside the selected text until it turns into an arrow pointer. • Click the right mouse button and then click Cut at the shortcut menu. • Position the insertion point where you want the text inserted, click the right mouse button, and then click Paste at the shortcut menu. • Keyboard shortcuts are also available for cutting and pasting text. Use Ctrl + X to cut text and Ctrl + V to paste text.

30. Cut, Copy, and Paste Text…continued To move text with the mouse: • Select the desired text. • Position the mouse pointer in the selected text. • Hold down the left mouse button and drag to the desired location. arrow pointer

31. Cut, Copy, and Paste Text…continued • When selected text is pasted, the Paste Options button displays in the lower right corner of the text. • Click this button (or press the Ctrl key on the keyboard) and the Paste Options gallery displays as shown below. • Use options from this gallery to specify how you want information pasted in the document. Paste Options button

32. Cut, Copy, and Paste Text…continued To copy text: • Select the desired text. • Click the Copy button in the Clipboard group in the Home tab. • Position the insertion point in the desired location. • Click the Paste button in the Clipboard group in the Home tab. Copy button

33. Cut, Copy, and Paste Text…continued To use the mouse to copy text: • Select the desired text. • Point to the selected text. • Hold down the Ctrl key and then the left mouse button. • Drag to the desired location. • Release the mouse button and then the Ctrl key. arrow pointer

34. Use the Clipboard To use the Clipboard: • Click the Clipboard group dialog box launcher. • Select and copy the desired text. • Position the insertion point in the desired location. • Click the desired option in the Clipboard task pane. Clipboard group dialog box launcher

35. Use the Clipboard…continued Click this button to paste all of the Clipboard items into the document. Click this button to clear all items from the Clipboard.

36. Use Paste Special To display the Paste Special dialog box: • Click the Paste button arrow in the Clipboard group. • Click the Paste Special option at the drop-down list. Paste Special option

37. Use Paste Special…continued Paste Special dialog box

38. CHECKPOINT 2 • These are useful in material where you want to direct the reader’s eyes across the page. • leaders • borders • shading • arrows • Hold down this key when using the mouse to copy text. • F1 • Shift • Alt • Ctrl Answer Answer Next Question Next Question • The Cut button removes the selected text from the document and inserts it in this. • Trash Bin • Recycle Bin • Clipboard • Document • You can collect up to this many different items in the Clipboard. • 24 • 36 • 48 • 72 Answer Answer Next Question Next Slide