Public Education Information Management System (PEIMS)

Public Education Information Management System (PEIMS) PEIMS General Session 2019-2020 Harlingen CISD

Purpose • PEIMS Data is used for: • TEA Standard Reports • Texas Accountability System • Demographics • College & Career Military Ready indicators • First Financial Accountability rating • TEA Data Resources & Research • Texas Student Data System (TSDS) • Early Childhood Data Submission (ECDS) KG and PK • Class Roster • Residential Facility (RF) Tracker – Special Education • Budget Process • Audits • External and Internal • Grant Applications • Export Files –ex. Tango, iStation, CLI Engage, Fitness Gram

Data Submissions • Fall - Student Data & Finance Budget • Student accountability group • Mid Year – District’s Actual expenditures • Kindergarten Assessment Data – changing for 2019-2020 • SPPI 14 Submission – new • Class Roster Submission – new • Prekindergarten Assessment Data – changing for 2019-2020 • Resident Facilities RF Tracker –new Special Education • Summer – Attendance, Course Completion, Contact Hours for CATE and Special Education, Discipline • Extended Year – Summer Programs (Bilingual, Special Education, Dual Credit)

District’s Responsibility • Data Integrity: • To submit current, complete, and accurate data • Validate and edit the data • Correct and process data in a timely manner • Submit a ‘fatal-free’ file to TEA on or before the required due date • Requires Superintendent’s signature -approves accuracy and authenticity of data • Keep student data confidential and secure • Keep user’s accounts secure • No sharing and saving user account information • Maintain district’s password policy

Campus Responsibility

Student Information • Student Enrollment • PK-eligibility and funding -change • Basic Demographic Information • Graduates & Leavers • New WD codes • Special Programs Participation • Bilingual/ESL- new data elements • Funding implications • Migrant • CATE • Special Education-changes • Title 1 • 504, Intervention Strategy • Dyslexia – new elements • Program of Study - new • Course Completion (1st – 12th grade) • Dual Enrollment Reporting-new • Attendance • Discipline - changes • Summer Programs Participation • Census Code – new • Campus Enrollment Type-new • Student CTE Certificates and Certifications (level 1 and 2) –new • Home Language Date-new • Beginning with new 2019-2020 KG,PK, EE

Staff Information • Basic Demographic Information • Employment - Days & Percent • Salary Amounts • Salary Funding Source • Staff Responsibilities • Contractual Instructional Services • CTE teachers • World Languages teachers

Organization Information • Budget Amounts • Actual Expenses • Campuses • Shared Arrangements Services

Additional Information • PID – Person Identification Database for Students and Staff • PET – PID Enrollment Tracking • Student enrollments and withdrawals • File submitted weekly • TREx – Texas Records Exchange System • Electronic data transfers to other schools • Fill requests within 10 days • Transcripts • AskTed – • Campus information (address, student enrollment, principal, campus type, cyber security contact)

PEIMS Process The district has ONE opportunity to resubmit PEIMS Imperative we meet dealines

PEIMS Harlingen CISD Deadlines

How can we help? • Answer PEIMS questions • Beginning of Year Trainings (early August) • eSchoolPLUS • Attendance • Community Eligibility Program (CEP) • Leaver • Discipline • TREx • Provide training for campus staff • Review PEIMS reports • IDs Search for Students to help reduce leavers • TEA PEIMS Website • https://www.texasstudentdatasystem.org/

Thank you 427.3486 Perform_outcomes@hcisd.org helpdesk@hcisd.org

Public Education Information Management System (PEIMS)