Implementing Open Acces in Denmark

1. Implementing Open Acces in Denmark UNESCO Regional Consultationson Open Access, Berlin, 20-21. November 2013 forfatter

2. UNESCO Regional Consultationson Open Access, Berlin, 20-21. november 2013 Claus Vesterager Pedersen State of affairs: • 8 universities • 7 out of 8 universities have a green Open Access policy • Apart from 2 universities it is more of a declaration of intent, not beingstrictly mandatory • All universities do guide universitystaff in Open Access, bestpractice: http://www.openaccess.dtu.dk/english/Guide • All universities have an institutionalrepository • All university colleges have an institutionalrepository • Severalother research and educational institutions have an institutionalrepository • Universitystaffareasked to deposittheirfulltextdocuments and media products into the PURE system • Registration is mandatory • The Danish National Research Database provides access to all CRISes and gives an easy access to published Danish research, with growing focus on Open Access publications – but noincentives for OA

3. UNESCO Regional Consultations on Open Access, Berlin, 20-21. november 2013 Claus Vesterager Pedersen State of affairs: • 17 Open Access repositories in Denmark (according to ROAR 2013) • Universities • Agencies • Research Centres • (University colleges, not registeredyet in ROAR) • 42 Open Access journals in Denmark (according to DOAJ 2013) • But severaluniversitiesnowuse OJS and have built journal collections, includingolderinstitutional journals, not yetregistrered in DOAJ) • Aalborg University (6 journals) • Roskilde University (14 journals) • Copenhagen Business School (11 journals) • State and University Library, Aarhus (34 journals)

4. UNESCO Regional Consultations on Open Access, Berlin, 20-21. november 2013 Claus Vesterager Pedersen State of affairs: • 16 recommendations for Implementation of Open Access in Denmark (The Open Access Committee, 2011) • The Ministry of Science, Technologyand Innovation establishes an Open Access policy • Research councils and foundationsestablish Open Access policies • Universities and other research institutions implement and promote Open Access policies • Survey of the possibilities of coordinationbetween the bibliometric research indicator and the Open Access policies • One common national research database • Survey of the need for onerepository for small research institutions’ research publications • Danish scientificpublishers, scientific associations and science editors preparediscussionpaper on scientific journals’ transition to Open Access • Danish scientificpublishers and scietific associations preparediscussionpaper on scientificmonographs’ transition to Open Access • The Open Access Committee monitors the implementation of the Minister of Science’s Open Access strategy

5. UNESCO Regional Consultations on Open Access, Berlin, 20-21. november 2013 Claus Vesterager Pedersen State of affairs: • 16 recommendations for Implementation of Open Access in Denmark (The Open Access Committee, 2011) • Strenghthen and support information, debate and dialogue • Coordination of the Danish Open Access initiative in international forums • DEFF increasesfocus on Open Access in DEFF consortiumlicenses • Danish membership of central collaboration forums for repositories and interoperability • Establishment of a comprehensive long-term preservation service for scientificpublications • National planning of open access to and long-term preservation of primary research data • Danish membership of central international collaboration forums for handling and long-term preservation of scientific information in the widestsense

6. UNESCO Regional Consultations on Open Access, Berlin, 20-21. november 2013 Claus Vesterager Pedersen State of affairs: • 5 councils and foundations • The Danish Council for Independent Research • The Danish Council for Strategic Research • The Danish Council for Technology and Innovation • The Danish National Research Foundation • The Danish National AdvancedTechnologyFoundation have all agreed on a joint green OA policy – june 2012 (grants 2013) • Most private fundersareinterested in taking part in this joint policy

7. UNESCO Regional Consultations on Open Access, Berlin, 20-21. november 2013 Claus Vesterager Pedersen The mandate for councils and foundations: Aim • To strengthen the effect of research by ensuringfree digital access for everybody to state-financed research results • To ensurethat all scientificarticles, the quality of which has beenassured by peer review and which have beenpublished in a scientific journal, canberead and distributedwithoutanyfinancial, technical or legal restrictions Requirements • The grant holder must in connection with acceptance of an article for publication in a scientific journal seek to maintain the rights to archivean edition of the peer-reviewed and acceptedscientificarticle • If allowed, the grant holder must publish a digital version of the final, peer-reviewedscientificarticle in an institutional or subject-specificrepository

8. UNESCO Regional Consultations on Open Access, Berlin, 20-21. november 2013 Claus Vesterager Pedersen Premisses: • The individualscientistmay not be hindered in terms of publishing in the best and most prestigious journals • The mandate must not contribute to ”double-dipping”, i.e. payment of bothsubscriptionlicenses and Open Access fees • Cautiously push forward the transition to Open Access in scientificpublishing so as not to increase the aggregatedcosts or to compromise the system of peer review • Follow the essentialfocus of the EU

9. UNESCO Regional Consultations on Open Access, Berlin, 20-21. november 2013 Claus Vesterager Pedersen How to proceed the implementation with a Governmentalfocus: • At present the councils, the research institutions and the ministrydiscusshow to proceed. Several steps willbenecessary and arepossible: • Create an official national policy on green open access • Establish a national steeringcommittee on Open Access – the Irish government has had greatsuccess in doingthis • Find a technical solution for Danish journals • Support further Danish projects and implementationsthrough DEFF, the universities and theirlibraries: • Implement ORCID: the researcher ID-system • Redesign and consolidate the Danish Research Database • Develop an Open Access Barometer

10. UNESCO Regional Consultations on Open Access, Berlin, 20-21. november 2013 Claus Vesterager Pedersen A minor reservation: • The Danish research councils and foundationsarekeen on opening up the system of scientificpublishing for the benefit of national ad international researchers, private enterprises and the general public • However, it must be done on the terms of the research community, becausewe do not want to spoil the careerpath of the individual researcher or divert excessive resources from actual research into the publishingindustry And the barriers: • Still insufficient awareness of Open Access amongstindividualresearchers and university managers • Still uncertainty on Open Access models amongst researchers and university managers and still uncertainty on the funding • No universities have an Open Access fund • Still waiting for official national policy on green Open Access (recommended in 2011)

11. UNESCO Regional Consultations on Open Access, Berlin, 20-21. november 2013 Claus Vesterager Pedersen Thanks to: • Grete M. Kladakis, The Danish Council for Independent Research, Ministry of Science, Innovation and Higher Education • Mikael Elbaek, Technical Information Centre of Denmark, DTU • Anne Sandfaer, Roskilde University Library And thanks for listening!