Welcome to the webinar: Chancellor’s Office DSPS/RTI Outreach

1. Welcome to the webinar: Chancellor’s Office DSPS/RTI Outreach • Our session will begin promptly at 2:00PM • Please type questions into the Chat area. Conference will be in “Lecture Mode” Before we begin: • Connect by phone to hear the presentation and question/answer • Dial the telephone conference line: (888) 886-3951 • Enter your pass code, which is the same as the password you used to log into the session. Pass Code / PIN for the Session: 394906 • PARTICIPANT CONFERENCE FEATURES:*0 - Contact the operator for assistance.*6 - Mute/unmute your individual line. • The presentation will be archived 90 days • The PowerPoint will be available on the DSPS Division website. Technical Difficulty with seeing the presentation: • CCC Confer Client Services is available Monday through Friday between 8:00 am - 4:00 pm at 760-744-1150 ext 1537 or 1554

2. DSPS Weights and Allocation Study DSPS Coordinators Webinar May 28th, 2014

3. System Wide Context • Study Background • Goals • Timeline

4. Advisory Group

5. Study Goals Overall Goals of the Study are to… 1) Capture the relative cost of serving students in different disability categories 2) Identify costs of serving students in potentially new disability categories (Autism, ADHD, LD categorized as Other) 3) Provide data in a clear and transparent way that will ultimately inform new weights for the funding allocation formula

6. Study Goals History of Studies Determining Costs 1991 Study 2000 Study “Allocating Funds for Disabled Student Programs and Services: Disability Group Rates and Other Funding Issues” “Services to Students with Disabilities: A Study of Workload and Costs”

7. Ways of Determining Costs Cost of each Service Contact = Who provided the service and how long was the service contact

8. Ways of Determining Costs Cost to serve students with disabilities in a specific category = Sum of the cost all students with disability X Number of students

9. Study Design Historical Data • 2008-09 or 2009-10 • Pre-budget cuts • Best practices

10. FAQs Common Questions • Actual vs. Relative Costs • Undocumented time • Front desk, computer lab, test proctoring

11. Study Results: Example A Does not represent any real data, generated for illustration purposes

12. Study Results: Example B Does not represent any real data, generated for illustration purposes

13. Study Results: Example C Does not represent any real data, generated for illustration purposes

14. Study Results: Example D Examine relative differences and identify factors that contribute to these differences by type of school, and by disability category. Does not represent any real data, generated for illustration purposes

15. Timeline Timeline Estimates Simulations/ Development of Proposed Weights Winter 2014 Data Collection Summer 2014 Vetting, Feedback, Approval 2015 Consultation Counsel and BOG – after review of advisory groups and internal approval. Implementation – after all of the previous + development of new data elements, local programming, and one test data year. Development of Proposed, New DSPS Allocation formula Winter 2014 /Spring 2015 Data Analysis Fall 2014 At some point 2014 2015

16. Study Sample: Our process Our Criteria for Inclusion • Time • Staff Role • Student disability • Service provided • All contacts • Other category

17. Study Sample: Our process • Representativenessof a Final Sample • Region • Campus size • DSPS student population • District and single campus colleges • Total population of sample Our Criteria for Inclusion • Time • Staff Role • Student disability • Service provided • All contacts • Other category

18. Study Sample: Our process • Representativenessof a Final Sample • Region • Campus size • DSPS student population • District and single campus colleges • total population of sample Our Criteria for Inclusion • Time • Staff Role • Student disability • Service provided • All contacts • Other Category • Process • Surveys to all colleges • Follow-up with select colleges to • ensure a representative sample

19. Study Sample: Supporting selected colleges Support for Selected Colleges • Stipend • Coding training • Check ins • Representative sample of students • Summer data collection • Personalized data collection tool

20. Study Sampling Options • Modified Stratified Sampling for students within college Modified Stratified Sampling for colleges

21. Funding Formula Other Aspects of the Funding Formula • College Effort • 95% Guarantee • Weights • Base

22. Outreach Communication • Advisory Group Representatives • Check in at regional coordinator meetings, as needed • Update at CAPED annual conference • Follow-up webinar • Final report

23. Next Steps Where we go from here… • Select colleges • Colleges give approval to participate • Training • Data Collection • Data Analysis • Report

24. Contact information Jay Feldman 510.647.4318 jayfeldman@rti.org Laura Rasmussen Foster lrasmussen@rti.org Stacy Shaw stacyshaw@rti.org