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PPT-099-01

WORKPLACE SAFETY COMMITTEE. Bureau of Workers’ Compensation PA Training for Health & Safety (PATHS). For SCHOOLS. Initial & Re-Certification Training. PPT-099-01. 1. Technical Assistance Manual. www.dli.pa.gov Click on “Individuals”

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PPT-099-01

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  1. WORKPLACE SAFETY COMMITTEE Bureau of Workers’ Compensation PA Training for Health & Safety (PATHS) For SCHOOLS • Initial & Re-Certification Training PPT-099-01 1

  2. Technical Assistance Manual www.dli.pa.gov Click on “Individuals” Click on “Workers’ Compensation” Click on “Workplace Safety Committees” – on the right hand side Click on “Workplace Safety Committee Technical Assistance Manual” PPT-099-01 2

  3. HandS Tech Manual Sample Programs found on following pages: Safety Committee Compliance Checklist 49 Sample Bylaws 51 Sample Safety Policy 54 Sample Meeting Agenda 55 Sample Meeting Minutes 56 Sample Training Documentation 57 Sample Incident Investigation Report 58-60 PPE Program Checklist 61-67 Workplace Inspection Checklist 68-74 Safety Orientation 75 PPT-099-01 3

  4. Learning Objectives Understand the role and functionality of a safety committee Understand basic hazard detection and inspection methods Understand (and apply) basic incident investigation techniques Gain basic awareness of how drug & alcohol abuse/addiction impacts the workplace PPT-099-01 4

  5. Program Purpose • Educate new committee members • Refresher training for existing members • Most important: Help prevent incidents & illnesses in the workplace! PPT-099-01 5

  6. 2010 Fiscal Code Bill • Signed into law with the FY 2010-11 budget • Requires certain school districts to form and maintain certified Workplace Safety Committees by June 30, 2011 (Previous date was December 31, 2010) • Applies only to school districts • Does not apply to Intermediate Units, vocational schools, or private schools • Does not apply to self-insured school districts PPT-099-01 6

  7. Hidden Costs of Accidents • Total Costs = Direct + Indirect Expenses • Direct (insured) = e.g. wage loss, medical • Indirect (uninsured, cost to company) = e.g. downtime, property damage, morale of injured worker and others in department, hiring, training, possible OSHA citations PPT-099-01 7

  8. Workplace Safety Committees Role and Functionality PPT-099-01 8

  9. Safety Committee Purpose • Improve safety & health in the workplace • Involve employees in the safety function • Generate ideas for improving safety & health • Improve employee/management relations • Stimulate interest among employees PPT-099-01 9

  10. Safety Committee Pitfalls • Busy supervisors can refer problems to the Committee they should solve themselves • Only a small percentage of employees participate on the Committee • Timeframe from when problem discovered to meeting may be lengthy PPT-099-01 10

  11. Safety Committee Pitfalls • Members may not be qualified to handle complex issues and may only address superficial problems • Recommendations may be expensive or time consuming and as a result may be overlooked • May create large workloads for the “management representative” if only identification of hazards occur PPT-099-01 11

  12. Safety Committee Authority • Extent should be determined and communicated to all employees; e.g.: • Empowered and endorsed by top administrators • Acts as a recommending body • Investigate incidents • Implement changes PPT-099-01 12

  13. Safety Committee Structure Single - One workplace, one committee Centralized – More than one workplace → One committee in a central location with representation for each outlying workplace location Multiple - More than one workplace → Separate individual committees at each workplace PPT-099-01 13

  14. Committee Member Composition • - Minimum of 2 employer and 2 employee representatives • Number of employer representatives CANNOT exceed number of employee representatives • Quorum = 1/2 Plus 1 Safety Committee Structure PPT-099-01 14

  15. Committee MembersEmployer – Authority to do one or more: • ▪ Select or hire an employee • ▪ Remove or terminate an employee • ▪ Direct the manner of employee performance • ▪ Control the employee • Employee – Does not possess any authority or responsibility described for the Employer • A person cannot function as both of the above Safety Committee Structure PPT-099-01 15

  16. Purpose: to detect hazards and prevent incidents& illnesses • Must have formal (documented) monthly meetings with Agenda & Minutes: • - Review & update safety training • - Develop safety work practices • - Recommend use of safety equipment/devices • - Incident report reviews • - Action items from reports & safety inspections • - Avenue for employee safety-related issues Safety Committee Function PPT-099-01 16

  17. Members’ Responsibilities • Attend meetings • Notify all employees in your area that you are their representative on the Committee • Be watchful for unsafe conditions and acts and report them • Be responsive to people’s concerns; follow up • Ask employees for safety suggestions and concerns • Discuss safety issues with employees • Offer solutions not just problems PPT-099-01 17

  18. Managements’ Responsibilities • Provide support (time, effort, money) • Resolve scheduling and personal conflicts • Provide realistic dates for correcting safety and health concerns • Support training for Committee members • Provide leadership and direction • Attend Committee meetings PPT-099-01 18

  19. Managements’ Responsibilities • Promote positive effects of Committee activities on individual basis or at group meetings • Respond to recommendations in a timely manner • Promote safety within the organization PPT-099-01 19

  20. Employees’ Responsibilities • Identify safety and health hazards • Report all unsafe conditions and practices • Make suggestions for improving workplace safety • Participate in Committee activities/initiatives • Follow safe practices/procedures • Cooperate with Committee members • Consider becoming a Committee member PPT-099-01 20

  21. Committee Chairperson • Accountable to top management • Sets the agenda • Coordinates meetings • Facilitates meetings • Ensures agenda is followed • Ensures everyone is heard PPT-099-01 21

  22. Committee Chairperson • Options: • Safety person serves as Chairperson • Management and union co-chairs • Rotating Chairperson (yearly; each meeting) PPT-099-01 22

  23. Safety Committee Certification • Can be done on-line using HandS system • Initial certification: • - After 6 months of functional committee operation • - Within 30-90 days of insurance policy renewal • Submit Form LIBC-372 • Annual re-certification: • - Within 15-90 days of insurance policy renewal • - Submit Form LIBC-372R PPT-099-01 23

  24. HandS Health and Safety Division’s online processing system PPT-099-01 24

  25. Accessing the HandS System • Go to our website • www.dli.pa.gov • Click “Individuals” • Then click “Workers’ Compensation” • 3. Then click • “HandS System” PPT-099-01 25

  26. “Review”/Audit Overview Random/Target Audits 30 day notification Opening conference Table top “on-site” audit Information verification Closing conference ◦ Issue Compliance/Non-compliance Rating (Preliminary) ◦Non-Compliance issues explained PPT-099-01 26

  27. Successful Safety Committees • Competent -- dedicated • Support goals & objectives • Demonstrate team effort • Develop mutual trust, respect & support PPT-099-01 27

  28. Objectives • Objectives should be: • Set as part of your planning process. • 2. Worded clearly. • 3. Must be realistic. • 4. Must be under the responsible person’s • influence or control. • 5. Must be assigned to someone. • 6. Completion dates must be established for each objective. PPT-099-01 28

  29. Workplace Safety Committees No! Hazard Detection and Identification Safe Storage of the Acetylene Cylinder? PPT-099-01 29

  30. Hazard Detection & Identification • The following list shows the main ways to identify hazards: • → Walkthrough Surveys • → Inspection Checklists • → Past Records • → Incident Investigations • → Consultation • → Documentation PPT-099-01 30

  31. Risk vs. Hazard Risk: Someone or something that creates or suggests a hazard. Hazard: Source of danger; chance or risk. PPT-099-01 31

  32. Purpose of Safety Inspections • Identify potential hazards so they are corrected before an injury occurs • Implement or improve safetyprograms • Increase safety awareness • Display concern for workers’ safety • Communicate safety standards of performance PPT-099-01 32

  33. Inspection vs. Audit Are you AUDITING or INSPECTING? Safety Inspections examine physical facilities – looking for unsafe conditions, unsafe acts, housekeeping issues, etc. Safety Audits examine procedures & policies PPT-099-01 33

  34. Hazard Detection & Inspection • What is a hazard? • What should I look for? • What standards do I reference? • How do I perform the inspection? • How do I document the inspection? PPT-099-01 34

  35. What is a Hazard? An act or a condition in the workplace that has the potential to cause injury, illness, or death to a person and/or damage to company property, equipment and materials PPT-099-01 35

  36. What to Look for High Hazard Areas: Equipment and operations that involve energy transfer including: chemical, mechanical, pneumatic, physical, electrical, gravitational, etc. (Unsafe Conditions) Procedures and behaviors, including: Use of protective equipment, safe operating speeds, following proper procedures, horseplay, inattentive behavior, etc. (Unsafe Acts) PPT-099-01 36

  37. Hazard Tracking Log PPT-099-01 37

  38. Standards to Reference • OSHA • - Federal Regulations (29 CFR 1910) • Available at www.osha.gov • PA Department of Labor & Industry • – www.dli.state.pa.us • PA Department of Environmental Protection • – www.depweb.state.pa.us/portal/server.pt • Other technical standards • (NFPA, ANSI, ASTM, ASME, etc.) – get help if necessary! PPT-099-01 38

  39. How to Conduct an Inspection: • Observe processes, equipment, and work locations for unsafe conditions • Obtain comments and suggestions from employees • Review Records such as training, Safety Data Sheets, Incident Reports, etc. • Formulate recommendations • Report findings to management • Follow-up for implementation PPT-099-01 39

  40. Any Problems Here? Exit/fire doors chained shut Combustibles (paper) over wired glass PPT-099-01 40

  41. What About Here? Clutter PPT-099-01 41

  42. Is this Okay? Snow around railing Steps not cleared Ice on steps NO! PPT-099-01 42

  43. What About This? How much damage and/or injury can clutter cause? PPT-099-01 43

  44. Any Issues Here? Improper lifting-could cause injury PPT-099-01 44

  45. What About Here? Individual standing on wrong side of the yellow line. Students not paying attention. PPT-099-01 45

  46. Do you see any Problems? Fire extinguisher and fire alarm blocked/obstructed Blue indicator light above fire extinguisher cabinet not lit Moving dolly stored poorly – could fall on someone PPT-099-01 46

  47. How to Document the Inspection In Writing, In Writing, In Writing! • Email…… • Checklists………. • Memorandums………. • Written inspection reports……….. Safety Inspections PPT-099-01 47

  48. Safety Inspection Checklist PPT-099-01 48

  49. Workplace Safety Committees Incident Investigation and Reporting PPT-099-01 49

  50. Incident Ratio Model 1 Death or Serious Injury Most Incident Investigations Conducted 29 Minor Injury Few Investigations Conducted Biggest percentage of injury causing potential! 300 Near Miss 3,000 Unsafe Acts, Behaviors or Conditions PPT-099-01 50

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