Community Facilities Unit

1. Community Facilities Unit The Future Management of 5Leisure Facilities • Welcome and introductions • Facilities within scope • Context • Broughton Pavilion • Brooklands Pavilion • Future management options • Community protections • Steering groups • The contract process • Questions or clarifications

2. Facilities within scope Woughton on the Green Playing Fields and Pavilion • 2 Artificial grass pitches • 6 Tennis courts (pending lease) • MK Dons Dome (pending lease) • 11 Football pitches • 2 Cricket tables • 1 Baseball diamond • 1 Pavilion with bar, changing rooms, meeting rooms Woughton Leisure Centre • 4 Badminton court sports hall • 1 Swimming pool • Gym • Aerobics studio • Arts / Dance space • Bar / Meeting room

3. Facilities within scope Windmill Hill Golf Centre • 18-hole golf course • Practice chipping/putting areas • 28 bay driving range (23 covered) • Clubhouse with 2 bars • Kitchen and Function room with bar • Pro Shop & repairs room Broughton Community Sports Pavilion • 2 halls, one with badminton court • Meeting rooms • Changing rooms • 2 Junior pitches • 1 Cricket table / 2 cricket net bays

4. Facilities within scope Brooklands Community Sports Pavilion • Due to open September 2015 • Sports hall with 2 badminton courts • Smaller hall with external patio area • Meeting room • Playing fields to be delivered by Places for People incl • 2 Senior pitches, 2 Junior pitches • 1 Cricket square

5. Context • Unprecedented LA budget challenges • £40m savings to be found over four years • Strategy: to generate income or potentially stop services • Core Council services: Adult & Children’s Social Care • Target is zero subsidy with a preference for an income to MKC • Investment into existing and new leisure provision • Additional/improved facilities • Ideas: fitness, soft play, etc

6. Broughton Pavilion - Background • Part of the development of community and sports facilities in the expansion of MK on the East • Developed with extensive consultation and community expectation • Currently managed by MKC with MKCE undertaking day to day management

7. Broughton: How the Project is Developing • ‘Soft opening’ of the facility following construction completion targeting groups for children and young people • Purchase of equipment as required as new groups start • Tender and appointment of Pre-School group – now full time • Parish Council base within the building enabling public access • Football Team in place and hiring the pitches • Cricket team in place and hiring the pitches (3 year plan to allow new wickets to settle)

8. Broughton: How the Project is Developing • Scouts and Brownies able to recruit new volunteers for new groups • Community Coffee Morning opened with local people running it • Holiday activities run from the facility during the school holidays • Baby Health groups operating from the centre (NCT etc) • Successful youth group operating once a week and in school holidays • CAB running surgeries (Parish funded)

9. Broughton: How the Project is Developing • Continue to maintain and increase booking levels • Ensure balance of community and commercial hiring and offer to local people is right • Enable development of the use of the sports pitches (increase Cricket/other sports?)

10. Brooklands Pavilion • Part of the development of community and sports facilities in the expansion of MK on the East • Design, development and construction at the same time as the second Primary School • value for money in construction • avoids potential health and safety issues once school is open • facility ready and open for new residents from the start (feedback from previous consultations)

11. Brooklands: Project Development • Planning permission given 10th June 2014 • Start on site expected in July • Completion Summer 2015 to be opened alongside the new Primary School • Playing fields being developed by Places for People in consultation with MKC and Parks Trust

12. Brooklands: Project Development • Proposed ‘soft opening’ of the facility following completion with expressions of interest noted as project develops • Purchase of equipment will be made as new groups start • Tender for Pre-School group to be ready to start in September 2015

13. Future Management Options for Broughton and Brooklands Pavilions Option 1 – Sell the Freehold • MKC benefit from a capital receipt • No ongoing financial contribution to the facility • No MKC controls on price, performance, programming • Only restrictive covenant to keep facility open • Attempt to set up local community steering group could deter investors • Operator would have equity to invest - controls on use will deter investors • If operator failed facility cannot be taken back by MKC

14. Future Management Options for Broughton and Brooklands Pavilions Option 2 – Community Asset Transfer • Competitive process - zero subsidy for MKC • Final decisions on transfer done through open and transparent process • Controls on price, performance, programming devolved • Restrictive covenant to keep facility open • Locally controlled; local community involvement with facility management • Take facility back if risk of failing, i.e. breach of covenant or building closed

15. Future Management Options for Broughton and Brooklands Pavilions Option 3 – Contract (lease with community protections) • Competitive bidding • Reduction in subsidy for MKC/income to the Council • MKC controls around customer care, equal opportunities • No ability to sublease, protecting programmes and access • MKC responsibility of ownership retained • Stipulated minimum staffing requirements • Ability to take site back if operator fails • A requirement for local community steering groups

16. Future Management Options for Broughton and Brooklands Pavilions Option 3 - continued • Ability to inflict financial penalties / terminate arrangement • Objectives to meet within the Sports & Active Communities Strategy • Core opening hours stipulated • Inclusive use of facilities – balanced programme • Protection of current user groups, prices, times and costs • Opportunities for capital investment working in partnership • This is the preferred option (Officers and Administration)

17. Contract with Community Protections: Highlights • A contract will be a lease with detailed service specification and community protections on price and usage • 10 year contract with a 5 year extension option (subject to performance) • Charities, leisure trusts and community/voluntary sector organisations bidding must have good experience, credit rating and track record • Fully repairing and maintenance/risk transfer • Investment programme across the portfolio: better facilities/programmes and income generation • Transfer of staff, TUPE/LA Pensions and terms & conditions

18. Contract with Community Protections: Highlights • MK Sport and Active Communities Strategy: ‘getting MK more active, more often’ • Successful and sustainable future facility management, maintenance and operation • Maximised facility use meeting local and wider community need with a balanced programme of use • Inclusive of all ages, abilities, ethnic groups and social classes • High standards of customer care • Support for resident clubs, volunteers and organisations to develop and thrive

19. Community Protections: The Assets • Council retains freehold, charitable operator has lease • Lease obligations: fully maintain, insure and invest in existing and new facilities • No ability to sub contract • Open pitch areas: not to exclude public access when not booked • No fences/gates to restrict public access to open pitches • No residential development • Grounds maintenance standards

20. Community Protections: Prices and Usage • Protected prices for facility hire and use • No more than annual inflationary increases to prices • Priority bookings to local groups • Protections for existing clubs and regular hirers • Balanced usage programme: variety of activities • Maximise usage for local and wider community

21. Management Steering Groups To steer the management and use of the facility Charitable operator accountable to group Minimum membership • Facility manager • Council’s Leisure representative • User representative • Local Parish or Community Council representative • Council Ward members • Residents and key stakeholders in the vicinity

22. Management Steering Groups Meetings: as required but not less than twice a year Terms of reference to include: • Balanced programme of use • Pricing • Repairs and maintenance • Operational management • Balance of local- and borough-wide use

23. The Contract Process The facilities will be divided into two lots Lot 1 • Windmill Hill Golf Centre; Woughton Leisure Centre; Woughton on the Green Pavilion Lot 2 • Broughton Pavilion; Brooklands Pavilion A potential tenderer may: • Bid for Lot 1, or Lot 2 • If bidding for Lot 1 must also include a bid for Lot 2

24. Consultation events at each facility Cabinet decision to tender – Autumn 2014 Tender publication – late 2014 Cabinet decision to award contract – Spring 2015 Contract starts – Autumn 2015 Contract Timetable

25. Over to You Copies of the presentations and questions and answers for these sessions can be found at: www/milton-keynes.gov.uk/leisure-tourism-culture/future-management-of-community- facilities Any comments please email: leisureservices@milton-keynes.gov.uk ANY QUESTIONS OR CLARIFICATIONS?