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Ohio CKI Club Treasurer Training

Ohio CKI Club Treasurer Training. Governor Tyler Milburn. 4/18/15. Treasurer Duties. Monthly Report Forms (MRFs) Membership Update Center (MUC) Developing a club b udget Tracking club finances Filing c lub taxes Fundraising General Board Member duties. Monthly Report Forms (MRFs).

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Ohio CKI Club Treasurer Training

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  1. Ohio CKI Club Treasurer Training Governor Tyler Milburn 4/18/15

  2. Treasurer Duties • Monthly Report Forms (MRFs) • Membership Update Center (MUC) • Developing a club budget • Tracking club finances • Filing club taxes • Fundraising • General Board Member duties

  3. Monthly Report Forms (MRFs) • MRFs are the main communication you will have with the district • You will use them to track your finances, as well as Eliminate donations and fundraising • See the following slides for general MRF use

  4. Monthly Report Forms (MRFs) Insert members added this month Insert Club name Insert total members Insert starting amount Insert amount for every used line Insert one revenue per line The totals will autosum

  5. Monthly Report Forms (MRFs) Add one expense per line too Insert amount for every used line Revenue totals will autosum End of month balances autosum

  6. Monthly Report Forms (MRFs) Insert any donations Insert member-hours spent fundraising Totals will autosum Insert Eliminate Donations

  7. Monthly Report Forms (MRFs) Nominate a member of the month and explain why Let us know if you have any questions or concerns!

  8. Monthly Report Forms (MRFs) Enter your name and your president’s name Insert the date you complete the MRF Select the dropdown arrow and select the checked box when completed

  9. Monthly Report Forms (MRFs) Total members will continue each month Fundraising hours and Eliminate donations continue each month too Beginning balance carries on from the previous month

  10. Membership Update Center (MUC) • Used to update your members each year and pay dues ($600 or $450 for international dues based on school size, $12/member for district dues) • Request an account and you will be able to access your club once your advisor updates the officers • See the following video for detailed instructions and a demo • https://www.youtube.com/watch?v=0tfAvudii-w

  11. Developing a club budget • Developing a budget for your club will help you and the board make sure you aren’t losing money throughout the year and allow you to determine member dues • Be sure to consider all forms of revenue (funds received from Kiwanis or your school, fundraisers, dues, etc.) and expenses (District and International dues, gas costs, reimbursements, supplies, etc.) • Look at the final difference and estimate your members next year to determine what amount you need to charge for dues • Don’t forget than your club owes either $600 or $450 in International dues as well as $12/member for District dues • Follow your budget! If you aren’t following your budget, it doesn’t do your club any good • An example budget form is provided on your Google Drive folder

  12. Tracking club finances • When your club takes in revenue or has expenses, take detailed records • These records can help you track how closely you are following your budget • They also help next year’s Treasurer develop a budget as they can see what revenue and expenses actually occur each year • You need financial records to file your club taxes!

  13. Filing club taxes • You need to file club taxes each year to retain your 501(c)(4) nonprofit status • You can find info about the 990-N e-postcard and file your taxes at this website • You’ll need your club’s tax-year records, so either contact your past treasurer or use your club’s bank records • With good finance tracking, filing club taxes is very easy, so keep your records up to date! • Your club taxes are due the 15th of the 5th month after your tax year ends (so probably on May 15th)

  14. Fundraising • Fundraising is important for raising funds for your clubs for club dues, as well as raising money for Eliminate and other organizations! • There are many types of fundraising, which most examples are applicable to certain areas or universities based on size, so look around your community, talk to your sponsoring Kiwanis club, talk to your school, and more! • See some example fundraisers in your Google Drive folder

  15. General Board Member duties • Being on the board involves helping plan events, increase membership, and more • Be sure to attend all board meetings so your officers can stay up to date on club events and club planning • Present your club budget when finalized and remind people of budgets for planning events • Work with your board members whenever they need help. You are a team!

  16. If you have any questions, feel free to contact District Secretary-Treasurer Lizzie at lizzieminotti13@gmail.com or I at milburn.3064@gmail.com

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