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Planning and Budgeting for 2012-2014. Information Session. Integrated Planning and Budgeting Committee September 23 – October 4, 2012. AUC’s Five Strategic Goals. Educational Excellence Research Impact Global Experience Community Service Institutional Quality.
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Planning and Budgeting for 2012-2014 Information Session Integrated Planning and Budgeting Committee September 23 – October 4, 2012
AUC’s Five Strategic Goals • Educational Excellence • Research Impact • Global Experience • Community Service • Institutional Quality
Planning and Budgeting FY12-14 • “Transforming AUC: A Strategic Plan for Excellence 2011-2013” developed and made available on website and in hard copy. • http://www.aucegypt.edu/about/PlanBudg/Documents/TRANSFORMING_AUC_vMay2010.pdf • For each of the five strategic goals, key objectives and strategies have been identified from school/area/unit plans and planning fora.
Planning and Budgeting FY12-14 • Goal of this year’s cycle is to advance our goals and objectives, assess our progress, refresh budgets, and adjust the plan as needed. • Outcome: Updated three-year plan, 2012 budget to execute the plan, community-wide affirmation of objectives. • Need for sustainability
Planning Process: Setting Priorities • All units will be automatically allocated FY11 budgets. • Review current budgets to reallocate/ rationalize resources to achieve goals • Approved initiatives for 2011 that required only 2011 funding will be backed out for 2012 base budgets. • No cost center should submit a budget in SAP whose total is in excess of FY11 allocations, even if your unit has been invited to submit matrices. • Do not add inflation – it will be added by the budget office. • Exchange rate is $=LE5.8.
Planning Process: Setting Priorities • All units will be in one of three categories: • Steady State • FY11 budget will be rolled over to FY12 – no increase, except reallocations between cost centers. • Invited Submissions • Seven units selected for investment in FY12, based on strategic plan • Revenue-Generating • May increase budget in line with revenue retention projections.
Planning Process: Setting Priorities • Steady State: • Base budget is FY11 operating budget, automatically entered by Budget Office. • Do not add inflation – Budget Office will do that. • Budgets are capped at FY11 levels. • Units are encouraged to reallocate funds within service and supply lines and between cost centers to achieve goals. • Reallocations between cost centers must be documented in a planning matrix. • No new (add’l) capital equipment requests. Try to defer replacement. • No new staff position requests
Planning Process: Setting Priorities 2. Invited Submissions • Can submit well-documented proposals for new allocations that further AUC’s strategic goals. • May request operating, capital and personnel funds through planning matrix. • Must have strategic plan and assessment plan (on file with OIR) to be eligible. • Units invited to submit proposals: • Institutional Advancement • International student recruitment • Office of the Provost – faculty salaries and benefits • Human Resources – staff salaries and benefits • Office of Institutional Research • Office of the Core Curriculum • School of Global Affairs and Public Policy
Planning Process: Setting Priorities 3. Generators of External Revenue • Units with sources of external revenue and which generate income • External sources must cover the cost of the allocation or fall within revenue retention policy • Must submit well-documented proposals that further AUC’s strategic goals through planning matrices • Must have a strategic plan and an assessment plan (on file with OIR) to be eligible.
Planning Process: Setting Priorities • Capital Budget • Zero-based, as in previous years. • Only units invited to submit initiatives and revenue-generating units may submit requests for new equipment (through planning matrix, NOT SAP) • Requests for replacement equipment (all units) may be made through SAP. • Each dean will receive a comprehensive list of eligible assets as a guide for budget review. • Only non-functioning, mission-critical assets should be replaced. If it can be deferred to another year, please do so.
Planning Process: Setting Priorities • New Positions • May be submitted only through planning matrix, NOT SAP • Only invited units and revenue-generating units may submit new position requests • Must be related to new initiatives or production of additional revenue. • Re-classification and Promotion • Contact HR. • Overtime, part-time, seasonal employment • Base is FY11 budget
Web Interface for Planning Matrix Authorized users log on with their AUC email username and password. Comments or suggestions? Click here.
Web Interface for Planning Matrix All the units for which you are authorized to enter budget information will appear here.
Planning Process • Refresh and review your cost center’s planning priorities (top 3 is a good start) • Update your strategic and assessment plans • Brainstorm proposals for new initiatives, ways to strengthen current programs, areas that can be reduced or eliminated • ID opportunities to reallocate existing funds to support these initiatives • Adjust your budget in SAP as needed. DO NOT increase your overall budget, DO NOT add inflation. • Document adjustments and proposals through planning matrices • Submit your SAP budget and, if required, planning matrices according to timeline • Await approval, provide add’l documentation to your chair or unit director, dean, or area head as needed.
Planning Resources • Integrated Planning and Budgeting Committee • Representatives will meet with planning units to review the planning process and answer questions. • Institutional Research • Will provide data and technical assistance in planning and assessment as needed. • AUC Planning and Budgeting Central website • Located under “About AUC”, “Governance and Administration” , “Policies” on AUC’s website. • Budget memo, planning assumptions, downloadable templates, links to blog • http://www.aucegypt.edu/about/PlanBudg/Pages/Home.aspx • AUC Planning blog -- FutureTalk • For community input into activities and directions related to our six strategic goals – tell us what you think AUC should do to achieve its goals: http://aucplanning.blogspot.com/ • Budget Office • For detailed budget information and guidelines: http://budget.aucegypt.edu • planning@aucegypt.edu
Questions? • If you have any questions or need any assistance, contact us at: • planning@aucegypt.edu • All information, documents available on website, include FAQs. • For more detailed information on budgeting, go to Budget Office website, at budget.aucegypt.edu or from Planning and Budgeting Central website.
