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Coordinated Review Effort

Coordinated Review Effort. Coordinated Review Effort (CRE). Coordinated Review Effort . A federally mandated accountability review of the National School Lunch Program Conducted every 5 years in public schools, private schools and residential child care institutions

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Coordinated Review Effort

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  1. Coordinated Review Effort Coordinated Review Effort (CRE)

  2. Coordinated Review Effort • A federally mandated accountability review of the National School Lunch Program • Conducted every 5 years in public schools, private schools and residential child care institutions • A standard review form is used • Examines critical and general areas of program operation – at SFA and at a designated number of schools

  3. CRE REVIEW • School selection based upon criteria stated in federal regulations • Selected from October claim (due by November 10th) • Notified of school selection, December • Superintendent and food service director notified of review details about 4 weeks prior to the review

  4. Overview of CRE Process • Entrance conference • School Food Authority (SFA) review • School level reviews • Exit conference • Report to Superintendent and School Board President

  5. SFA and School Reviews • Critical areas • General areas • State addendum

  6. Critical Areas of Review • Eligibility: free & red. price application - Direct Certification - Benefit Issuance - Updating eligibility • Accurate counting and claiming - Day of review and review period • Meal pattern compliance - Day of review and review period

  7. Critical Area Non-compliance • Requires corrective action by SFA • Requires recovery of funds • May warrant a follow-up review

  8. Follow-Up CRE: • Free and Reduced Price Meal Applications: 5% or greater error rate • Counting and Claiming: system as implemented does not yield accurate count • Meal Pattern: meals claimed for reimbursement – the required food items not available to all students

  9. SFA: General Areas • System for consolidating the claim • Monitoring responsibilities • Reporting and record keeping • Civil Rights • Benefit issuance • Verification

  10. SFA: State Addendum • Internal accounting • Billing and collections • Audit compliance • Systems management • Annual Report • Procurement • Inventories • Staffing • Policies

  11. School: General Areas • Free and reduced price process -Policy statement -Overt identification

  12. School: General Areas • Meal Patterns -Portion sizes meet the meal pattern -Variety low-fat fluid milk available -Offer vs. serve implemented correctly -Option B: 10/12 bread servings weekly, servings of fresh fruits & vegetables, dried beans, dried peas, or lentils weekly -Moderate levels of fat, sugar & salt/sodium

  13. School: General Areas • Reporting and record keeping: records maintained for 3 years + year of operation • Civil rights: poster, non-discrimination statement included on program materials, i.e., school handbooks, menus • Special dietary needs • Daily point of service documentation: method and summary reports

  14. School: State Addendum • Cash management: -Receipts for cash received -Reconciliation with bank statement -Bank reconciliation reflect two signatures -Dual signatures on checks -Petty cash • Internal controls: -Proper segregation of duties -Edit checks completed

  15. School: State Addendum • Competitive food sales • Food safety and HACCP Plans • Production records • CN labels and local recipes • Drinking water available • Adequate time for meal • Dining area and admin. practices encourage participation • Pregnant & lactating students • A la carte sales • School and community involvement in nutrition policies and practices

  16. General Area Non-compliance • Requires corrective action; however, noncompliance does not warrant a follow-up review or recovery of funds.

  17. Common CRE problems • Application, benefit issuance, and direct certification errors • Verification problems – timeframe, status change, documentation, notify household of verification outcome • Manual meal count input errors • Daily summary reports not updated • Receipting of cash collected daily • Cash collected on line (potential for overt identification) • Segregation of duties

  18. Common CRE Problems • Monitoring – recommend using OCN form, - document follow-up visits • Not enough time to eat • Competitive food sales -Minimal nutritional value -Direct competition in cafeteria -Non-compliance w/ Policy 4321.1 • Non-reimbursable meals -Inadequate monitoring of salad bars -Failure to document accurately

  19. Common CRE Problems • School negotiated snack and beverage contracts • SFA written response to corrective action time-frames (within 30 days of receipt of written CRE report) • Five whole grain servings per week • Current health department inspection (2) • Collection of outstanding bill payments

  20. Keys for a successful review • Train school staff so they know what to expect • Be prepared: review this information and organize materials needed for the CRE (school and SFA checklists, review forms, etc.) • Relax!

  21. We’re counting on you To serve the children of WV

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