Special Document Formats, Columns, Styles, & Outlines

1. Special Document Formats, Columns, Styles, & Outlines Karen G. Carter Carter Moyers School of Education

2. Objectives • To create documents enhanced by adding special formats, layouts, and styles. • To become familiar with Microsoft Word’s document formats and styles.

3. Building a Newsletter • Utilize WordArt • A feature that applies combination of decorative formatting to text, including shadows, reflections, and 3-D formats. • Click the Insert Tab • Text Group • WordArt

4. Adding Some Style ~ Shape • Clickanywhere within the Smart Art • The Format Ribbon will open • Click the Down Arrow of the Change Shape • Review all the shapesavailable • This will change the shapeof the WordArt title.

5. Adding Some Style ~ Outline • Click Shape Outline down arrow • This will change the color, width, and line style for the outline of the shape.

6. Adding Some Style ~ Fill • Click the Shape Fill down arrow • filled with the new color • Click in the Size Group • Increased in size for enhanced readability

7. Adding Some Style ~ Shadow • Click the Shadow Effects down arrow • A shadow is applied tothe perspective shadowblends the shadow toward the background. • Note: It is possible to wrap text aroundWordArt, or position it on the page in the same way that you can wrap text arounda graphic. Utilize the buttons within theArrange group to achieve the style you wishto create.

8. Adding Some Style ~ Spacing • Within in the Text Group, click the Spacing down arrow: • The Spacing featureenables you to specifyhow much space should be applied between the WordArtletters.

9. Adding Lines • Click on the Insert Tab • In the Illustrations Group, select Shapes • Click the Line button. • Position the + pointer at the insertion point, press and hold the shift key (this will provide a straight line). • Once the line is set, notice the new ribbon (Drawing Format) will appear. This ribbon provides options for color, thickness, and other effects.

10. Line Formatting • Begin on the Format Tab • Use the Shape Outline button, to change • Color • Weight

11. Inserting a Column Break • Insertion Point is Key • Ensure Layout Tab is active, click Breaks down arrow • Review list to the right forcomplete description of theBreak Gallery

12. Creating Multicolumn Docs • Insertion Point Placement (Be sure to select all the text you wish to format into columns) • Click the page Layout tab • Click the Columns, choose “3” • Note: The more columns inserted, the narrower the columns will be on the page.

13. Multicolumn Formatting • Click the page layout tab • Click the Columns, thenMore Columns • Columns Dialog box can: • Set # of columns • Width • Spacing between columns

14. Adding Pictures/Graphics • Click the Insert Tab • Click the Desired button for: • Picture, Clipart, Photo Album,Shape, SmartArt of Chart • Resize the picture/graphic by usingthe resizing handles. • Note: You must click on the picture/graphic to see the handles.

15. Text Alignment in Columns • Click the page Layout Tab • Click The Breaks button • Select Continuous Columns are usually balanced on the first page, but if the text moves to the second page, the columns may display unevenly. Columns can be balanced by inserting a continuous section break at the end of the text.

16. Adding Text Use the Find Option with the Home Ribbon to locate the sentence. Insert: Additional Text Information. Insertion point is after the sentence: It needs moderate watering.

17. Special Formatting ~ Border • Borders can be added to provide a visual cue to the viewer or to draw attention to the text. This will add a border in the Box style around the entire paragraph just inserted.

18. Special Formatting • Header Horizontal Lines • Click the Home tab • Click the Borders button arrow • Click the Horizontal Line • Format Horizontal Lines • Right-click the line • Click Format Horizontal Line • Height • Color • Alignment

19. Adding Page Color • Click the Page Layout tab • Locate the PageBackground group, click the Page Color button.

20. Color with Fill Effects • Click on the Page Layout Tab • Click the Page Color button, then Fill Effects • The Fill Effects dialog box opens • Gradient • Texture • Pattern • Picture

21. Shading a Paragraph • Locate a paragraph with the border • Ensure the insertion point is inside the paragraph • Click the Home tab, within the Paragraph Group • Click the Shading button arrow

22. Special Character Formats • Color of text can add emphasis and make the text stand out… • Simply select any text you wish to highlight • Click the Font Color button arrow • Apply any enhancement • Apply any Font Effect • Highlight Color button arrow

23. Use SmartArt Drawing Tools SmartArt is a graphical representation of information used to illustrate a process, cycle, or relationship. It can also be used to display lists of information in a professional-looking manner. SmartArt is a useful way to explain difficult concepts visually and break up the amount of text on a page.

24. Use SmartArt On the second page, place the insertion point at the bottom of the second column by clicking immediately after the period that follows the word plants.

25. Use SmartArt Drawing Tools • Click the Insert tab • Click the SmartArt • Within the SmartArt Gallery: Locate the Relationship Gallery = choose: Converging Radial Click OK

26. Use SmartArt Cont’ • Click the small arrows to display the “Type your text here”box • Click in the first bulleted level & type: • Watering Tips • Click in the second bulleted level & type: • Watering frequency varies by species • Drip watering may cause shallow roots • Deep soak plants every 1 to 4 weeks • The frequency of deep watering depends on the age of the plant

27. Formatting • Click a graphic shape • Click the Format tab • Change shape button • Change size by:

28. Formatting SmartArt • Ensure the entire SmartArt is selected (not an individual part/object) • Click Design Tab • Click the More button within the Layouts Group • Choose a SmartArt Graphic

29. Formatting SmartArt • Click the Design tab, Layouts Group, click the More button. • Click List • Click Vertical Box List

30. Formatting SmartArt • Click near the left edge of the Smart Art. (Get all of the graphic) • SmartArt Styles Group • Under 3-D, click Sunset Scene

31. Formatting SmartArt Click the Change Colors button, click the second color Colorful Range—Accent Colors 2 to 3 • Click the part of the SmartArt that contains the bulleted list. • Click the Format tab • Click the Shape Fill, click Olive Green Accent 3, lighter 40%

32. Formatting SmartArt (cont.) • In the SmartArt Styles Group, click the More button • Several Choices will appear • Be sure to use complementary colors

33. Review & Conclusion • Development of Newsletter • Formatting title, columns, text, & background • Inserted horizontal lines, borders, pictures & SmartArt • Had Fun!

34. Questions? Thank you 