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WESSEX Database (Deep Dive)

WESSEX Database (Deep Dive). Mike Cloutier WESSEX Responsible Officer. Data organization Roles Meetings Documents Upcoming Changes. Data organization. Districts Schools Clubs Volunteers Users Host Families Students. Roles. District Admin Counselor

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WESSEX Database (Deep Dive)

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  1. WESSEX Database (Deep Dive) Mike Cloutier WESSEX Responsible Officer

  2. Data organization • Roles • Meetings • Documents • Upcoming Changes

  3. Data organization • Districts • Schools • Clubs • Volunteers • Users • Host Families • Students

  4. Roles • District Admin • Counselor • District Abuse Prevention Coordinator • Club YE Chair • Trainers • Inbound Coordinator • Outbound Coordinator • RO/ARO • Short Term Coordinator

  5. Meetings • Counselor • Student • Host Family • Other Meetings • District YEO • Inbound Coordinator • Outbound Coordinator • RO/ARO • Short Term Coordinator

  6. Documents • Doc Type • PDF and JPG preferred • Optimization • Meta-data • District • Club • Entity Type • Document Type

  7. Upcoming Changes • Automated Update of VAF Completion • Once upload VAF, Interview and Reference Checks • Red flag if any document is missing • Date sensitive records • Reference Checks • NSOR Check • Automated Host Family Completion • Once upload App, Interview, five individual photos • Red flag if any document is missing • Red flag if not two home visits by different Rotarians • Student Insurance • Defaults to District (if entered) but saved locally • Student Training • Moved from single field to a list showing all training, not just most recent

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