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The Standardised Data Set (SDS) Project

The Australian Customs Service's SDS Project aims to harmonize international trade data in Australia and explore Single Window options for trade. The project has made progress in data collection and harmonization, and is currently developing architecture options.

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The Standardised Data Set (SDS) Project

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  1. The Standardised Data Set (SDS) ProjectJulie OlarenshawDirector SDS Project Australian Customs Service

  2. Presentation Outline • Australian Environment • Project Background • Progress to date • Data Harmonisation / Scope • SDS / Single Window Options

  3. Australian Environment • Australian environment • There are advantages to living on an island • Trade Statistics • Customs Integrated Cargo System (ICS)

  4. Background • At present there is no whole of government approach to the collection of international trade data in Australia • 2004 Review of maritime security • Whole of Government Project endorsed in 2004 • Report outcomes to Government

  5. Project Deliverables • Australian Standardised Data Set • For international trade • Developed in conjunction with relevant government agencies • Single Window • An options paper exploring possible Single Window solutions for international trade building on the Australian SDS

  6. Seal The Individual Agency Data Analysis Build & Harmonise the Australian SDS Australian SDS Delivery Governance Develop Architecture Options Options Options Cost Benefits Analysis Integrated Risk Assessment Options SDS Program of Work Jan 05 Jan 05 Feb 05 Feb 05 Mar 05 Mar 05 Apr 05 Apr 05 May 05 May 05 Jun 05 Jun 05 Jul 05 Jul 05 Aug 05 Aug 05 Sep 05 Sep 05 Oct 05 Oct 05 Standardised Data Set Standardised Data Set Agency & Agency & Seal The Seal The Industry Industry Individual Agency Data Analysis Individual Agency Data Analysis Build & Harmonise the Australian SDS Build & Harmonise the Australian SDS Australian Australian Engagement Engagement SDS SDS Project Project Initiation Initiation Single Window Business Case Single Window Business Case Delivery Delivery Governance Governance Develop Architecture Options Develop Architecture Options Methodology Methodology Options Options Options Options Development Development Socialise Socialise Prepare Prepare (Pilot) (Pilot) Compile Business Case Compile Business Case Preliminary Cost Benefits Analysis Cost Benefits Analysis Business Case Business Case Submission Government Report Integrated Risk Assessment Options Integrated Risk Assessment Options

  7. Project Governance Project Board Senior User Executive IDC:ABS,Customs,DoFA AQIS, Defence, DFAT, DIMIA, DoTRS, PM&C Customs’ Project Board Project Sponsor National Manager Project Assurance Australian SDS Customs Director Data Management Business Case Customs Director Information Standards and Harmonisation Implementation of Election Decisions Customs Internal Audit Project Management IMPC Project Management Consultant Enterprise Architecture Customs Director IT Architecture Project Management Project Director Project Manager Team Manager Team Manager Team: 1 Team: 2

  8. Project Progress • Project Plan and Governance Framework accepted • Contact made with Government Agencies & Industry • Interdepartmental Committee established • Standardised Data Set (SDS) methodology formulated • Data collection completed via questionnaire • Data matching to WCO Data Model / UNTDED • Agency & Industry Workshops conducted • International experience • Legal advice commissioned • Version 1.0 of the SDS completed • Options report for government in final stages • Website established www.customs.gov.au

  9. The Australian SDS • A set of data mapped to internationally endorsed benchmarks (WCO Model - UNTDED) for the submission of: • Import, export and transit international trade data • Cargo, conveyances and crew.

  10. Data Analysis Progress • 41 Government Agencies • 7,649 data elements collected • 275 paper forms • Electronic screens (uncounted) • Reduced to 3,993 with the elimination of “same as” elements within agencies • Harmonised to 637 in Version 1.0

  11. Data Harmonisation • 22 Agencies collect the name of the exporter • On 118 different forms • Used 212 time on those 118 forms • Described in 61 different ways • Required in 16 different formats, ranging from 20 to 300 characters in length • The Australian SDS has standardised all of these to one data element (Exporter Name) of 35 (2) characters in length.

  12. Use CaseRepresentation for Each Agency

  13. Investigating the SDS / Single Window Options

  14. Single Window Definition • UN/CEFACT Recommendation 33 A facility that allows parties involved in trade and transport to lodge standardized information and documents with a single entry point to fulfil all import, export and transit related regulatory requirements. If information is electronic, then individual data elements should only be submitted once.

  15. Benefits of a SW • Benefits for Government • Supply chain security increased • More effective and efficient deployment of resources • Correct revenue yields • Improved trader compliance • Increased accuracy of trade figures • Benefits for Industry • Reduced cost of compliance • Faster clearance and release • Predictable application and explanation of rules • Effective and efficient deployment of resources

  16. Structure and Services

  17. Australian Single Window Business Context Export Import Charges Invoice Pays Australian Exporter Australian Importer Sent Received (Supplier/ Agent) (Customer/ Agent) Goods Conveyance Carrier Forwarder Conveyance Cargo Releases Clearance Report Report Compliance Functions (For clearance of Conveyance, release of goods and collection of duties) Goods Goods Declaration Declaration Communicates Approval Functions Permit/ Permit/ Licence/ (Permissions required in order to conduct Licence/ Certificate Certificate International Trade) Statistics Single Window Domain

  18. SDS / Single Window • the SDS option explores the impact of introducing the SDS into the current environment without the implementation of a Single Window system. • which is effectively a whole of government information collection system for trade activity and a messaging system that would translate and pass information to the appropriate authority’s existing systems. • would provide a mandatory single point of submission and a single point of response for all government related international trade activities. This option provides a comprehensive view of international trade activity, an opportunity for increased integrated risk assessment and more complete statistical reporting. • seeks to maximise the use of “international” trade data. Here, export data (provided by exporters or other governments) could be used to pre-populate and validate import and transit data. This would be dependent on having a Unique Consignment Reference (UCR) or other supply chain track and trace system in place. Option D development would be in concert with B or C above. • Option A: Implement the SDS into Current Environment • Option B: Front-End with Single Window Capabilities • Option C:Fully Functional Domestic Single Window • Option D International Single Window

  19. Thank you

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