1 / 18

Draft joint PCC structure

Draft joint PCC structure. Mandatory committees Voluntary committees Summary of key points for each committee PCC members to nominate 2-3 first choices for participation as individuals PCC members to nominate 2-3 second choices for participation as individuals. PCC mandatory committees.

lindley
Download Presentation

Draft joint PCC structure

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Draft joint PCC structure • Mandatory committees • Voluntary committees • Summary of key points for each committee • PCC members to nominate 2-3 first choices for participation as individuals • PCC members to nominate 2-3 second choices for participation as individuals

  2. PCC mandatory committees Governance group Secretary Standing committee Non-worship buildings/ land/sites HR/staff Church buildings/ churchyards Health & Safety/ Risk reduction Archives/ history framework Finance Youth, children, families, older/vulnerable adults

  3. PCC voluntary committees Governance group Secretary Hambledon Issues Busbridge Issues Deanery/ Churches together Mission/finance- giving/support Evangelism, Discipleship, Small groups

  4. PCC governance group • an ‘officer group’ of the PCC - Rector and wardens • oversees the running of the PCC • sets policy of PCC governance documents • ensures sub committees meet • ensures PCC meets its requirements (e.g. PCC must meet 3 times a year) • sets agenda and decides if PCC needs to discuss item as whole or in 2 PCCs • receives sub-committee information • decides date of APCM • links with PCC secretary

  5. PCC Secretary • manages the paperwork and records of the PCC • prepares PCC and APCM meetings • publishes notices of election • submits returns and forms to Diocese • acts as link person between Diocese-PCC for statutory duties • acts as a link between Electoral Roll Officer(s) (also mandatory) and PCC

  6. Standing committee • must comprise members of the trust body [the PCC] • exists to conduct urgent decision-making business of the PCC beyond powers of individuals or groups • not an advisory group or sub-committee of the PCC but the full PCC in miniature with full powers of the PCC

  7. HR/Staff/Personnel committee • ‘staff’ applies to any contracted paid staff or unpaid volunteers • sets policy for staff reviews and documentation • ensures PCC conforms to employment law • liaises with Rector as line manager on matters of staffing • holds and reviews relevant confidential documentation such as awards and qualifications • ensures there is an up to date staff handbook • ensures Benefice Office conforms (with non-worship buildings team/H&S team) to requirements

  8. Health & Safety/Risk Reduction committee • sets policy for regular (annual?) as well as ad hoc risk assessments • ensures assessments are completed by relevant groups • takes advice from competent individuals and ensures documentation in place for records/action • informs other committees (eg staff for office or churchyard for church site checks) of requirements and works with them to ensure adherence • reviews risk documents including risk assessments

  9. Finance Committee • 2 treasurers meet on short term finance policy • 2 treasurers meet with Rector, Associate and wardens for shared oversight of long-term finance policy • works with others to set long term forecasts/trends • sets policy on expenditure • sets annual budget and submits to PCC • sets delegated authority on levels of annual expenditure by sub-committees • oversees and approves (with other sub-groups) all requests for funding within the church (e.g. services) • monitors expenditure • ensures finances and planning for finances are never in deficit • ensures stewardship and legacies are addressed by the church • ensures financial returns completed/audits undertaken as required

  10. Youth, children, families, older/vulnerable adults safeguarding committee • oversees strategy for future priorities (working with Rector/staff especially staff member for older people and Youth Director for children) • monitors safeguarding and ensures processes in place • acts (through safeguarding officer) as link point between PCC and Diocese • ensures paperwork related to areas is maintained, reviewed and up to date, in particular CRB clearance, checks and protocols for child/vulnerable protection reporting • receives reports from Y-C-F-O/V people activity and reports summary of this to PCC • ensures work in this area is on-going through the work of others

  11. Archives/history framework committee • sets policy for which documents/information is collected, how and where stored • takes advice on legislation and ensures this is acted on • works with staff to ensure current records of church are developed for future use • ensures that records of documentation are kept and known • ensures protocols in place so documents are indexed and accessible

  12. Church buildings/churchyards committee • sets policy for churchyard use, access and maintenance • ensures safety (liaises with H&S team) • ensures that each church has a church and churchyard action team • ensures that church buildings are maintained and safe • ensures that plans are in place for equipment maintenance/development

  13. Non-worship buildings/land/sites committee • ensures sites relating to staff, staff housing and office conform to requirements • ensures they are kept in good order • ensures inspections are carried out • ensures planning in place for renewal/development/upkeep • ensures financial aspects taken into account

  14. Hambledon issues committee • deals with issues specific to Hambledon that are not regulatory but require discussion and input from Hambledon PCC members

  15. Busbridge issues committee • deals with issues specific to Busbridge that are not regulatory but require discussion and input from Busbridge PCC members

  16. Deanery/churches together committee • sets policy for engagement with wider church in area/Diocese • ensures that Busbridge and Hambledon have a voice in such areas

  17. Evangelism, Discipleship, Small groups committee • sets governance policy of church for small groups, evangelism, discipleship • receives reports from relevant church members and groups on activity and reports summary of this to PCC • ensures that EDS is on-going in the church through the work of others • answers queries of PCC on EDS • working with Rector/staff, sets priorities for EDS strategy

  18. Mission, finance-giving, support committee • sets policy for mission giving • liaises with mission giving team by receiving reports for PCC of mission giving activity • reports summary of such to PCC • acts as link with Diocese in mission element of parish share

More Related