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Managing Time (and Stress) by Managing Yourself!

Managing Time (and Stress) by Managing Yourself!. Objectives. Why Time and Stress go together Learn about appropriate event control Using planners and Outlook to your advantage Discuss where we spend our time Do and Don’ts for your environment Start a game plan to move forward

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Managing Time (and Stress) by Managing Yourself!

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  1. Managing Time (and Stress) by Managing Yourself!

  2. Objectives • Why Time and Stress go together • Learn about appropriate event control • Using planners and Outlook to your advantage • Discuss where we spend our time • Do and Don’ts for your environment • Start a game plan to move forward • Commitment and follow through

  3. Benefits of Managing Time • More productivity • Fewer mistakes • Less stress headaches/better health! • More time to do a good job • More success • More time to do the things that matter the most

  4. WHAT IS TIME? • The basic Element of Time is an Event • The key to managing time then, is appropriate Event Control Finding out what you CAN CONTROL can be enlightening.

  5. Control Continuum No Control Total Control

  6. Control Continuum No Control Adapt and Move on! Line of Influence Recognize and influence! Total Control

  7. TeamMembers Parents Personal Health Mortgage Car Payments Work and layoffs CIRCLE OFINFLUENCE Kids Little League Coaching Insurance payments Doing more with less Child’s Braces Stress related illnesses

  8. “Nothing can make you feel inferior without your consent.” Eleanor Roosevelt

  9. Commitment #1 Finish and Post your Circle of Concern -Spend the next 21 days only in your Circle of Influence paying attention to your language (proactive vs reactive)

  10. Keys to using any Planner Effectively

  11. Using a Paper Planner A B A C Create your “to do” list and then prioritize it to be more productive!

  12. Outlook layout Set all Appointments first Set Tasks with priorities

  13. Monthly Calendars—great for big picture planning Weekly productivity report Site visit! Month End reports due

  14. Let’s take a live look…

  15. Commitment #2 Get one Master planning system and use it daily, weekly and monthly

  16. Control Your environment

  17. …Don’t let it control you!

  18. Commitment #3 Assess your work environment and make adjustments if necessary

  19. Pressing Problems Emergencies

  20. Handle Emergencies • Don’t drop everything • Spend only as much time as necessary • Return to your established schedule • Think about why the emergency occurred • Set a plan in place to reduce that future emergency

  21. Pressing Problems Mail, e-mail, Other people’s minor issues

  22. Common Time Wasters • Reacting instead of acting • Not thinking far enough ahead • Inadequate preparation • Reluctance to ask for help • Not knowing what the goals are

  23. Pressing Problems Mail, e-mail, Busywork Other people’s minor issues

  24. We Need To Live Above the Line Focus Manage Avoid Minimize

  25. Commitment #4 Review your own Time Matrix and vow to live “above the line” Work on reducing your “Fire-Fighting” Moments

  26. DevelopingHabits Knowledge (what to, why to) Habits Desire (want to) Skill (how to)

  27. Last commitments--- Start today, to manage yourself and model the behavior you would like to see with your staff Coach those that struggle with Time issues by sharing your ideas Sign up for Managing Time webinars, to share your success stories! Within 21 days, expect a survey on how you are doing creating new habits

  28. Changing Behavior • Hear an idea you like. 10% • Consciously decide to adopt the idea. 25% • Decide when you will do it. 40% • Plan how you will do it. 50% • Commit to someone else that you will • do it. 65% • Have a specific appointment at which • time you will report whether or not • you have done it. 95%

  29. If you think you’re leading and no one is following, you’re just out for a walk. Remember to INFLUENCE others so that they too, can “Manage their Time”

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