Introduction

1. J3-TM-54828International Workshop on National Registers of Radiation SourcesVienna, Austria | 20 – 23 March 2017Maintaining of the state accounting and control of ionizing radiation sources in the Republic of Azerbaijan. THE STATE AGENCY ON NUCLEAR AND RADIOLOGICAL ACTIVITY REGULATIONS (SANRAR), MINISTRY OF EMERGENCY SITUATIONS OF THE REPUBLIC OF AZERBAIJAN RaminPashayev Head of Department on Special Permission and State registry.

2. Today the Azerbaijan Republic has no any nuclear facilities; • In Azerbaijan radioactive sources are widely used mainly in the oil and chemical industries, research and health institutions; • 80% of these sites are located within and around the Baku area; • In our country radiation technology has been increasing with the nation's economic development. There were more than 600 companies, organizations and medical facilities used radioactive sources or installations of ionizing radiation in Azerbaijan at present. It is expected that the demand for radiation technology will continue to increase. Introduction

3. Fields of use of radioactive sources

4. Agriculture Sealed sources of high activity for irradiators Fields of use of radioactive sources (cont.)

5. Fields of use of radioactive sources (cont.)

6. Examples of radioactive sources used in Azerbaijan

7. Examples of radioactive sources used in Azerbaijan (cont.)

8. Examples of radioactive sources used in Azerbaijan (cont.)

9. Creation of the Regulatory Body • In April 24, 2008 the President of the Republic of Azerbaijan signed decree on creation of an independent regulatory authority, State Agency on Nuclear and Radiological Activity Regulations (SANRAR) under the Ministry of Emergency Situations, which gives the regulatory function in considerable extent to the sole body. The funding of SANRAR receives from the state budget. • In April 3, 2009 its Statute was approved by the President of the Republic of Azerbaijan and its structures was approved by the Minister of Emergency Situations. November 1, 2013 the structure of the Agency has been modified by the Order of the Minister of Emergency Situations. • The Statute of the Agency in significant extent reflects of BSS requirements. • According to its Statute SANRAR is the executive body which ensures nuclear and radiation safety of population and territories, participating in development and implementation of the state policy on regulation of nuclear and radiological activity and also carries out state surveillance in this area. • The SANRAR may independently make a decision on granting or denying of permissions for the radiation hazardous and related activities, independently carry out of inspections and also verify implementation of regulatory requirements, decisions and opinions. The IAEA Safety Standards Series are followed by SANRAR and implemented to the extent possible.

10. Regulatory body: Roles and functions The main activities of the SANRAR are following: • Development and improvement of the legislative framework (laws, regulations, guides etc.); • Accounting and control of ionizing radiation sources, nuclear materials and facilities; • Authorization of radiation hazardous and related activities; • Supervision on implementation of the nuclear and radiation safety and security requirements as well as verification on compliance of implemented activities to the law, regulations and other rules requirements (inspection); • Application of enforcement measures; • Coordination on emergency response and preparedness; • Review and assessment.

11. Regulatory body: Organization • SANRAR has a total staff of 64 persons (19 vacant) and organized in six departments and three sectors; • The staff of the regulatory body is a mix of personnel with higher education in natural and social science, or with academic degrees. Organization of radiation safety exercises, participation in internal and external arranged courses, participation in relevant national and international meetings and workshops are common practice at the SANRAR, and sometimes further education at university level is also practiced.

12. Regulatory body: Organizational structure

13. According to the requirements of the Cabinet of Ministers Decision "On measures to strengthen control on radiation safety in the Republic of Azerbaijan" # 76 dated July 11 of 1997, all ministries, committees, companies, corporations, associations, institutions and organizations should conduct an annual inventory of radioactive substances and other ionizing radiation sources and systematically submit the annual inventory results to the Ministry of Emergency Situations no later than December 15th of each year; • The same obligations on accounting of ionizing radiation sources, radioisotope equipment and gauges and providing the relevant inventory acts to the Regulatory Body are required by the "Statute on rules for the state monitoring of environment and natural resources" approved by Decree of the Cabinet of Ministers #90, dated July 01 of 2004; • According to its Statute approved by Decree of the President of the Republic of Azerbaijan #74 dated April 03 of 2009, ensuring of improvement of oversight and control systems on nuclear and radioactive materials and other ionizing radiation sources, creating of their database and conduct of accounting and State Register was included in obligations of SANRAR. Legislative and regulatory requirements on accounting and control of IRS

14. SANRAR have been prepared and approved the forms for filling and submission of annual inventory data on nuclear materials, ionizing radiation generators, radioactive sources and radioisotope equipment's. The Forms for submitting of inventory data’s on radioactive sources: Regulatory procedures on obtaining of inventory information

15. According to this forms the following data information are required to be submitted: • Concerning to the radioactive sources: • Radionuclide (radionuclides in case of mix); • Type (sealedor unsealed); • Model; • Serial number; • Physical form (solid, liquid, powders, gaseous); • Initial activity on date of certification (according to the source passport or certificate); • Type(s) of radiation; • Manufactured country and organization; • Date of manufacture; • Date and number of import licensee; • Date of import; • Guaranteed or recommended (by manufacturer) operation life. Regulatory procedures on obtaining of inventory information (cont.)

16. Concerning to the radioisotope equipment and devices: • Name of equipment; • Model/Type; • Serial number; • Manufactured country and organization; • Date of manufacture; • Date and number of import licensee (in case of shielding consisting nuclear material); • Date of import; • Design type (stationary, mobile or portable); • Technical state (operability or defective). Regulatory procedures on obtaining of inventory information (cont.)

17. Concerning to ionizing radiation generators: • Name of equipment (destination); • Model/Type of equipment; • Serial number of equipment; • Manufacturer country and organization; • Date of produce; • Date of input into the exploitation; • Design type (stationary, mobile or portable); • Technical state (operability or defective); • Field of use/using purposes; For X-ray tube or accelerator module: • Serial number; • Manufacturer country and organization; • Technical state (operability or defective); • Date of produce; • The maximum acceleration voltage (Umax, kV); • The maximum tube current (Imaks, mA) • The maximum tube current-exposure time product (mAs), (I×texp.) maks. Regulatory procedures on obtaining of inventory information (cont.)

18. All obtained information is verified, compared with previous information and in case of non-inconsistencies entered into a created in the Agency electronic database and regularly updated; • All inventory data’s keeping at the following separately databases: • On radioactive sources and radioisotope devices; • On ionizing radiation generators; and • On nuclear materials. • The Regulatory Body carry out of periodically physical inventory of radioactive sources and other IRS during inspection procedures and verified obtained information. Regulatory procedures on obtaining of inventory information (cont.)

19. Particularly the general requirements of this Draft Law defined following: • Powers of legislative executive authorities in the field of radiation protection, nuclear safety and security: • Establishment of the State Register of ionizing radiation sources, the State Registry of nuclear material and the State registry of occupational exposure and the approval of their Statutes. • Authorities of Regulatory Body: • Maintenance of the state register of ionizing radiation sources, state register of nuclear materials and state register of occupational exposure. • Responsibilities of official permission holders: • The Regulatory Body prepared the new "Law On Radiation Protection and Nuclear Security“ which will defines the functions and responsibilities of the State Executive Authorities, Regulatory Body and Operator in consideration to the improving of the State registry on ionizing radiation sources and occupational exposure doses, management of this registry and provision of relevant information to the registry; • Maintain an inventory and keep the records of ionizing radiation sources for which they are responsible, including their location, movement, transfer, surrender to the enterprise for radioactive waste management and authorized discharges or emissions, and transmit the relevant information to the State Register on ionizing radiation sources in accordance to the established requirements; • Transmit information about occupational exposure doses to the State Registry of occupational exposure in order established by legislation, etc. Improvement of legislative framework

20. By order of the Ministry of Emergency Situations developed and in the near future will be put into operation a new electronically intranetwork information system for accounting and control of objects - Object Passport System (OPS). In this program provides the varying degrees of access for the relevant regulatory authority persons depending of their work position and working requirements. • In case of radiation-hazardous areas as an object in this system will be taken ionizing radiation sources and all other related information will be connected to this object. Also OPS will be integrated into the Geographic Information System (GIS), so that all information will be geocoded that will allow us to obtain information about the source geographical location and will facilitate to rapid assessment of the risks in case of emergencies and natural disasters. Also, the system will reduce the time to identify the source owners in case of finding of orphan sources. New electronic portal for accounting and control of IRS

21. Thank you for your attention ! Atoms For Peace Ramin Pashayev Head of Department on Special Permission and State registry E-mail: raminpashayev@gmail.com