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Managing your References. Roger Mills OULS Bio- & Environmental Sciences October 2008. What is a reference?. Now where did I see that… …it was in that red book on the third shelf down No, I found it when I was doing that Google search on chocolate ice cream…
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Managing your References Roger Mills OULS Bio- & Environmental Sciences October 2008
What is a reference? • Now where did I see that… • …it was in that red book on the third shelf down • No, I found it when I was doing that Google search on chocolate ice cream… • Or maybe Bill mentioned it in that e-mail – when was it again? • No, I remember – it was that article in Nature; must be on-line… • What was it called again? • …wish I’d written it down…
What’s your problem? • You may want to refer to – • Books • Chapters of books • Journal articles • Conference papers • Manuscripts • Personal communications • E-mails • Web sites • Pictures • ‘Born digital’ text • Data • Spreadsheets • etc
Because you can… • Impress your readers • Document your research • Argue a case • Avoid accusations of plagiarism by • Quoting relevant references accurately • As a bibliography • In footnotes or endnotes • In a consistent style • Of your choice or as required by the publisher
In the good old days You could: • Sharpen your quill and write a list • Type on an index card • Make multiple copies under different headings • Used edge-notched cards to select by subject • Use punched cards for computers to sort • …etc
Then along came PC and Mac • Put them in Word… or Excel… or Access… • Easier to manipulate, but hard work to design what you want, and even harder to reformat • So specialist software emerged • ProCite • Reference Manager • EndNote • And now • RefWorks • EndNote on the Web • Zotero
So what can reference management software do? • Store references to items in many different formats and material types • Search, select and output references in a variety of pre-determined styles, or one of your own making • Import references direct from databases like Scopus or Web of Knowledge, or library catalogues like OLIS • Search external databases from within the reference management software, and save references retrieved • Insert references into a word-processed document and format them in a particular style at the touch of a button • Store links to documents – pdf’s, images – or copies of them within database
Which product for me? • ProCite, Reference Manager and EndNote all now owned by Thomson Scientific – who also own Web of Knowledge • RefWorks owned by CSA – owners of CSA Illumina • Both allow direct export from selected databases • RefWorks is web based – access your records anywhere, so long as you are online • Others have to be installed – work without web access, so long as you have your own machine • Features very similar • RefWorks free to members of university, others c.£90 • EndNoteon the Web is free to members of university, but has limited feature set – designed to be used alongside desktop version • Zotero is a free plug-in for Firefox browser (only) – limited but growing capability
RefWorks v. EndNote Now: • A demonstration of RefWorks • Hands-on exercises to give you the feel • Some comparative screenshots from EndNote • Questions • For detailed information look out for half-day RefWorks and EndNote courses at OUCS
Creating a RefWorks account • RefWorks stores your data in an account on their servers (in USA) • Access your account online anywhere • Outside Oxford use group code ‘oxymoron’ • You can have as many accounts as you wish
Select right ‘Import Filter/Data Source’ and ‘Database’, locate .txt file to import
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