Food Assistance Division FAD

1. 1 Food Assistance Division(FAD) 1250 Maryland Avenue, S.W. Suite 400 Washington, D.C. 20024

2. 2 Food Assistance DivisionWho We Are DIRECTOR�S OFFICE (General Budget, Program Regulations, Local Regional Procurement, Cash Disbursements, etc.) NAME TELEPHONE FAX: 202-690-0251 Ron Croushorn, Director 202-720-3038 Babette Gainor, Deputy Director 202-690-2543 Brian Goggin, Deputy Director 202-720-2637 Ida Larmore, Secretary 202-720-4221 Joyce Friedenberg, Ag Economist 202-720-6734 William Whelan, Ag Economist 202-401-0157 Faye Johnson, Ag Marketing Assistant 202-720-7515 TRANSPORTATION & LOGISTICS BRANCH (Freight & Commodity Concerns, Food Aid Quality, Documentation, etc.) NAME TELEPHONE FAX: 202-690-0251 Tim Powers, Branch Chief (TDY) 202-720-6334 Amy Harding, Traffic Management Specialist 202-720-3538 Ed Roseberry, Traffic Management Specialist 202-720-0382 Jamie Fisher, Program Analyst 202-720-5620 Karen Hoag, Program Specialist 202-720-9421

3. 3 Food Assistance DivisionWho We Are SCHOOL FEEDING & HUMANITARIAN BRANCH (MCGOVERN-DOLE INTERNATIONAL FOOD FOR EDUCATION AND CHILD NUTRITION & SECTION 416(b) PROGRAMS) NAME/REGIONAL RESPONSIBILITY TELEPHONE FAX: 202-690-3078 Dorothy Feustel, Branch Chief 202-720-0150 Richard Chavez, Sr. Program Analyst-Latin America and Middle East 202-401-0100 Alessandra McCormack, Program Analyst-Asia and WFP 410-519-0845 Mark Myers, Sr. Program Analyst-Africa 202-401-0129 FOOD FOR DEVELOPMENT BRANCH (FOOD FOR PROGRESS & TITLE I PROGRAMS) NAME/REGIONAL RESPONSIBILITY TELEPHONE FAX: 202-690-0251 Judy Phillips, Branch Chief 202-720-0732 Erika Beltran, Program Analyst-Latin America 202-720-5263 Abdullah (Al) Ersoz, Program Analyst-Southern Africa 202-720-3405 Debbie Pfaff, Sr. Program Analyst, Western Africa 202-720-9434 Nicola Sakhleh, Sr. Program Analyst-Asia and Europe 202-720-4228 Bill Verzani-Eastern, Program Analyst- Africa/Middle East 202-720-5453

4. 4 SFHB and FFDBResponsibilities Review and Evaluate Proposals Develop Agreements & Amendments Review Logistics and Monetization & Financial Reports Liaison between PVO and FAS

5. 5 Subrecipients & Subagreements Subrecipient A legal entity that receives donated commodities, income, sale proceeds or other resources from a Participant for the purpose of implementing activities in the targeted country A Subrecipient may be a foreign (local) or international organization Approval FAS approval is required As you might be aware new regulations were published, and we will be using the new terminology from the regulations. For example subrecipient is comparable to Recipient Agency, Subagreements is comparable to Recipient Agency agreements and Participant is comparable to Cooperating Sponsor. What is a Subrecipient? A subrecipient is a legal entity ���.. A Subrecipient may be �. Remember that a subrecipient has to be an entity registered in country to legally operate. A PTA or community group would not be a subrecipient because they would not be legally registered organizations. Remember that approval from FAS is required before you enter into a subagreement.As you might be aware new regulations were published, and we will be using the new terminology from the regulations. For example subrecipient is comparable to Recipient Agency, Subagreements is comparable to Recipient Agency agreements and Participant is comparable to Cooperating Sponsor. What is a Subrecipient? A subrecipient is a legal entity ���.. A Subrecipient may be �. Remember that a subrecipient has to be an entity registered in country to legally operate. A PTA or community group would not be a subrecipient because they would not be legally registered organizations. Remember that approval from FAS is required before you enter into a subagreement.

6. 6 Subagreements Participants enter into a written Subagreement with each subrecipient Copies of all Subagreements must be submitted to FAS Subagreements will stipulate the responsibilities of each party Subrecipient is accountable to the Participant. Participants are responsible for monitoring the actions of their Subrecipients as necessary to ensure that donated commodities or resources are used for authorized purposes in compliance with applicable laws and regulations and the agreement and that performance goals are achieved Once you have decided to have subrecipients under your agreement, you will enter into a ��.. These subagreement will�.. It is important to note that the Subrecipient is accountable to you the Participant. Therefore, it is the Participant�s responsibility to monitor ���. Finally you must submit copies of all Subagreements to FASOnce you have decided to have subrecipients under your agreement, you will enter into a ��.. These subagreement will�.. It is important to note that the Subrecipient is accountable to you the Participant. Therefore, it is the Participant�s responsibility to monitor ���. Finally you must submit copies of all Subagreements to FAS

7. 7 Operating in Host Country Proposal must address applicant�s ability to become registered and operate in targeted country Registration methods vary throughout the world. Check for requirements in each country Contact FAS Attach� or Embassy if unaware of registration process in host country www.fas.usda.gov/scriptsw/fasfield/ovs_directory_search.asp Registration verification is required prior to Agreement signing Our next topic relates to operating in host country In your proposal you must address your ability to become registered and operate in the targeted country Remember that registration methods�.. If you are unaware of the registration procedure and need help, you may contact the FAS attache or Embassy Registration will be verified prior to signing the agreementOur next topic relates to operating in host country In your proposal you must address your ability to become registered and operate in the targeted country Remember that registration methods�.. If you are unaware of the registration procedure and need help, you may contact the FAS attache or Embassy Registration will be verified prior to signing the agreement

8. 8 Bank Accounts Participant Responsibilities Participant shall deposit all sale proceeds and income into a separate, interest-bearing account Exceptions Exceptions will only be made if the account is in a country where the laws and customs prohibit the payment of interest, or FAS determines that this requirement would constitute an undue burden Now we move on to bank Accounts. As a Participant your responsibility is to deposit all sales ��.. There are a few exceptions, and these will only be made if ����Now we move on to bank Accounts. As a Participant your responsibility is to deposit all sales ��.. There are a few exceptions, and these will only be made if ����

9. 9 Bank Accounts Supervision and disbursements An appropriate Participant official must supervise each account and must approve all disbursements from the account Full Accounting Full accounting of funds must be maintained by the Participant Supervision and disbursements of bank accounts An appropiate Participant official must ��. Full accounting: it is the Participant�s responsibility to maintain full accounting of fundsSupervision and disbursements of bank accounts An appropiate Participant official must ��. Full accounting: it is the Participant�s responsibility to maintain full accounting of funds

10. 10 Budget Management Proposed Budget Detailed budget (negotiating tool) Agreement Budget Summary Budget (legally binding) Our next topic relates to budget management, and I would like to explain the two types of budgets that we work with and that you are probably familiar with. The first one is what we will refer to as the proposed budget. The proposed budget is the initial budget that you send in when you begin agreement negotiations. This budget is used as a negotiating tool to verify and negotiate reasonable expenses. We used this detailed budget to negotiate your final summary budget also known as your Attachment �C� . The Agreement Budget or summary budget is the legally binding document attached to your agreement. This is the budget we will refer to when talking about your agreement and making any changes after signature.Our next topic relates to budget management, and I would like to explain the two types of budgets that we work with and that you are probably familiar with. The first one is what we will refer to as the proposed budget. The proposed budget is the initial budget that you send in when you begin agreement negotiations. This budget is used as a negotiating tool to verify and negotiate reasonable expenses. We used this detailed budget to negotiate your final summary budget also known as your Attachment �C� . The Agreement Budget or summary budget is the legally binding document attached to your agreement. This is the budget we will refer to when talking about your agreement and making any changes after signature.

11. 11 Changes to the Agreement Two types of changes Textual changes Budget changes Textual changes refers to changes made to the textual part of your agreement including the agreement language, plans of operation, etc. Budget Changes refers to changes in your attachment �C� Textual changes refers to changes made to the textual part of your agreement including the agreement language, plans of operation, etc. Budget Changes refers to changes in your attachment �C�

12. 12 Amendments An amendment is required when items stated in the signed agreement need to be changed Examples Geographic location Activities/projects Level of actual proceeds realized Reallocations of funds beyond the flexibility in the signed agreement The agreement must be amended BEFORE taking any action Discuss the proposed amendment with FAD staff You can e-mail a copy to the analyst

13. 13 Amendments Written amendment request A written amendment request must be submitted with Participant�s official signature Amendment request should include: A brief explanation of requested changes A revised version of the agreement text which identifies all sections that would have to be changed You will need to send an official written amendment request. This request must be submitted with the Participant�s official signatureYou will need to send an official written amendment request. This request must be submitted with the Participant�s official signature

14. 14 Budget Realignment A Budget realignment is required when adjustments in budget line items exceed $50,000 or 20 percent of total administrative budget Older agreements have less flexibility with adjustments $1,000 or 10 percent, whichever is less $5,000 or 20 percent, whichever is less $35,000 or 20 percent, whichever is less Please see your agreement for details

15. 15 Budget Realignment Instructions Instructions located at: www.fas.usda.gov/excredits/FoodAid/budget/amndinst.html Changing budget format or formulas!

16. 16 Amendments: Factors that Affect Requests Submitted in proper format Reasonable administrative increases No violation has occurred Activities still on-going Benefit to program No financial harm to CCC/FAS

17. 17 Amendments Send official request to: Director, Food Assistance Division Foreign Agricultural Service/USDA Ag. STOP 1034 1400 Independence Avenue, SW Washington, DC 20250-1034 (Preferred Address) 1250 Maryland Avenue, SW Suite 400 Washington, DC 20024 If you will sending through regular mail use 1400 By courier 1250 MD ave.If you will sending through regular mail use 1400 By courier 1250 MD ave.

18. 18 Amendments Official Amendment Amendment becomes official once signed by FAS, and Participant may implement its provisions Finally I would like to remind you that your amendment does not become official until signed by FAS, it is only then that you can go ahead and implement the provisions of the amendment.Finally I would like to remind you that your amendment does not become official until signed by FAS, it is only then that you can go ahead and implement the provisions of the amendment.

19. 19 Funds ManagementCash Advance/Reimbursement Return of Funds All forms and instructions can be found on the FAS website under McGovern-Dole and Food for Progress

20. 20 Cash Request Guidelines Cash requests should be made using the appropriate form and submitted to FAD Please be sure that all required financial reports have been submitted to FAD prior to requesting cash (advance or reimbursement) .� Reports may be submitted by email along with the cash request if reporting is not up to date. Ophelia.Johnson@fas.usda.gov PPDED@fas.usda.gov Reimbursements A participant may request the payment of CCC/FAS provided funds to reimburse it for authorized expenses These expenses must be shown as obligations on the Participant�s latest financial report

21. 21 Cash Advances McGovern-Dole and Food for Progress (new regulations) 100% of funds may be advanced All interest earned on advanced funds must be returned to CCC/FAS FAS will not approve any request for an advance if: (i) It is received earlier than 60 days after the date of a previous advance made in connection with the same agreement; or (ii) Any required reports, as specified in � 1499.13 and in the agreement, are more than six months in arrears.

22. 22 Cash Request Flow

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28. 28 Cash Advance/Reimbursement Mailing Addresses Mail the signed official cash advance/reimbursement request letter �via courier (DHL, UPS, FedEx, etc.), preferred method, to: USDA/FAS/Office of Capacity Building and Development/Food Assistance Division / Office of the Director / Attn: Faye JohnsonThe Portals Building 1250 Maryland Avenue, SW Suite 400 Washington, DC 20024 Phone: (202) 720-4221 or via U.S. Postal Service USDA/FAS/Office of Capacity Building and Development/Food Assistance Division/ Office of the Director / Attn: Faye JohnsonAg Stop1034 1400 Independence Ave, SW� Washington, DC 20050 Phone: (202) 720-4221 [If you choose to use the U.S. Postal Service, please note that mail coming into USDA can be delayed more than 30 days due to security measures.]

29. 29 Return of Funds Unobligated advances Interest Earned under McGovern-Dole Additional proceeds not authorized for use Other unspent funds Please email a �return of funds� form to FAS before sending check or wire Ophelia.Johnson@fas.usda.gov PPDED@fas.usda.gov Wire Transfer is preferred method (faster, safer, easily traceable)

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31. 31 Return of funds by wire transfer

32. 32 Return of funds by check

33. 33 Funds Management Help For additional information or assistance, please contact Faye Johnson at 202-720-7515 (OPHELIA.JOHNSON@FAS.USDA.GOV�) or the Division Office at 202-720-4221.

34. 34 Freight Forwarder Assignment Under the previous regulations, FAS participants nominated a freight forwarder for approval. As this is no longer required, the need for a participant nomination letter has been eliminated. Under the new regulations, the participant may elect to use a freight forwarder. If this is the case, the participant should provide notification to the Director�s office of their selected freight forwarder via mail, email, or fax. In addition, all freight forwarders selected must be licensed by the Federal Maritime Commission and the participant is required to provide FAD certification that the freight forwarder is compliant with section 1499.7(c) and 1599.7(c) of the new regulations. Under the previous regulations, FAS participants nominated a freight forwarder for approval. As this is no longer required, the need for a participant nomination letter has been eliminated. Under the new regulations, the participant may elect to use a freight forwarder. If this is the case, the participant should provide notification to the Director�s office of their selected freight forwarder via mail, email, or fax. In addition, all freight forwarders selected must be licensed by the Federal Maritime Commission and the participant is required to provide FAD certification that the freight forwarder is compliant with section 1499.7(c) and 1599.7(c) of the new regulations.

35. 35 Commodity Invitation The freight forwarder, on behalf of the participant, or the participant, enters commodity requests (call forward) into FARES TLB reviews the FARES call forward data and routes to KCCO KCCO prepares the commodity purchase invitation Packaged and processed commodity invitations are issued monthly Bulk commodity invitations are issued on an as-requested basis Currently, when the participant is ready to receive shipments of commodities, calls forward must be entered into the KCCO Food Aid Request Entry System. In most cases, the participant�s freight forwarder enters the call forward. TLB reviews the call forward and routes them to KCCO. KCCO prepares either a processed or bulk commodity invitation based on the calls forward which TLB reviews prior to publishing. This procedure is under review and may change when the Web-Based Supply Chain Management System becomes operational. A Schedule of International Procurements has been included in you packet. Please note those commodity invitations ending in the letter �A� are FAS invitations. The annual packaged and processed procurement schedule can be found at KCCO�s website: http://www.fsa.usda.gov/Internet/FSA_File/exp_sch_09.pdf Currently, when the participant is ready to receive shipments of commodities, calls forward must be entered into the KCCO Food Aid Request Entry System. In most cases, the participant�s freight forwarder enters the call forward. TLB reviews the call forward and routes them to KCCO. KCCO prepares either a processed or bulk commodity invitation based on the calls forward which TLB reviews prior to publishing. This procedure is under review and may change when the Web-Based Supply Chain Management System becomes operational. A Schedule of International Procurements has been included in you packet. Please note those commodity invitations ending in the letter �A� are FAS invitations. The annual packaged and processed procurement schedule can be found at KCCO�s website: http://www.fsa.usda.gov/Internet/FSA_File/exp_sch_09.pdf

36. 36 Freight Invitation Options for freight contracting under the new regulations USDA will issue FAR compliant freight invitations The participant, in accordance with the process specified in the agreement, will acquire freight All freight contracts must meet cargo preference requirements A change in freight contracting practices will take place under the new regulations. Either USDA will issue a FAR compliant freight invitation and contract with the carrier for movement of the commodities for a particular agreement or The participant, as laid out in the agreement, will acquire freight. In either situation, all freight contracts must meet the cargo preference requirement that 75% of the cargo being contracted for is shipped on a US flag vessel. A change in freight contracting practices will take place under the new regulations. Either USDA will issue a FAR compliant freight invitation and contract with the carrier for movement of the commodities for a particular agreement or The participant, as laid out in the agreement, will acquire freight. In either situation, all freight contracts must meet the cargo preference requirement that 75% of the cargo being contracted for is shipped on a US flag vessel.

37. 37 Commodity and Freight Purchase In cases where USDA procures commodity and freight, the KCCO Commodity Operations System performs the lowest landed cost evaluation and generates an optimal solution The option to purchase other than on the lowest landed cost basis exists in the FAR FAD reviews the recommended solution and assures it is within budget levels TLB provides concurrence to KCCO to purchase commodity and freight KCCO receives commodity offers through the Electronic Bid Evaluation System. The Commodity Operations System performs the lowest landed cost evaluation identifying the lowest commodity and freight price combination and generates an �optimal solution� for FAS� review. FAD and KCCO participate in a brief meeting to determine if the optimal solution falls within the funds available for the programs and TLB confirms acceptance of the optimal solution with KCCO as appropriate. Are there any questions? Thank you. I would like to introduce who will be covering reporting requirements.KCCO receives commodity offers through the Electronic Bid Evaluation System. The Commodity Operations System performs the lowest landed cost evaluation identifying the lowest commodity and freight price combination and generates an �optimal solution� for FAS� review. FAD and KCCO participate in a brief meeting to determine if the optimal solution falls within the funds available for the programs and TLB confirms acceptance of the optimal solution with KCCO as appropriate. Are there any questions? Thank you. I would like to introduce who will be covering reporting requirements.

38. 38 Reporting Requirements(Where To Find) Agreement Rules and Regulations -7 CFR Part 1499 (Food For Progress) -7 CFR Part 1599 (McGovern-Dole) -7 CFR Part 3019 (USDA-wide) FAS Personnel

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40. 40 Reporting Tips Submit timely & accurate reports Complete all applicable sections Verify all numbers i.e. tonnages & dollars Report against objectives and indicators in the agreement Seek assistance (Program Analyst) if uncertain Respond to inquiries in a timely manner

41. 41 Reports Help To: Monitor progress against objectives and indicators in the agreement Ensure funds are being used properly and in accordance with the agreement budget Bring awareness to problems, issues, and challenges Provide a picture on how agreement is progressing Evaluate agreement at time of closeout

42. 42 New Developments Interim and Final Evaluations (New Rules and Regulations) FAS is reviewing report forms following publications of new Rules and Regulations

43. 43 Submitting Reports Please send hard copy via courier to: USDA/FAS/Office of Capacity Building and Development Director � Food Assistance Division 1250 Maryland Avenue, SW Suite 400 Washington, DC 20024  via U.S. Postal Service USDA/FAS/Office of Capacity Building and Development Director � Food Assistance Division Ag Stop1034 1400 Independence Ave, SW� Washington, DC 20050  *E mail copy to: PEBReports@fas.usda.gov

44. 44 Success Stories Food Aid improves the lives of people throughout the world, yet many do not get the chance to personally see the tremendous impact of its work or meet the individuals, families, and communities who benefit from American assistance. Food Aid Success Stories are an effort to let everyone see the impact of Food Aid�s work and meet the people whose lives it changed � it is also their effort to say �thank you� for America�s help.

45. 45 Success Stories Success Stories may include: Impact of food aid on individuals, communities, governments, etc� Number of meals served and nutritional benefits realized Beneficiaries of buildings/schools constructed Increase in productivity due to irrigation systems built Income generated Number of jobs created

46. 46 To submit a story review the Guidelines provided at the following website: http://www.fas.usda.gov/FoodAidStories/Story.aspx. Please submit the following types of stories: Success StoryProvides a detailed overview of a program, illustrated by a powerful photograph. First PersonFocuses on one person who benefited from a� program or worked with�FoodAid to create change in the community, including a background paragraph and a quote from and picture of the subject. Photo and CaptionUses a powerful photo and succinct caption to illustrate how Food Aid�is making a difference, along with two or three paragraphs of text to provide background. Success Stories

47. 47 The McGovern-Dole Congressional Report The International Food Assistance Report The U.S. Overseas Loans & Grants Report U.S. Annual Aid Review Other Reports to Congress General Public Awareness Uses of Success Stories

48. 48 Benefits of Success Stories Funding Support Appreciation Acceptance

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50. 50 A-133 Audit Discussion Overview of A-133 Audits Program participant responsibilities Helpful websites

51. 51 OMB Circular A-133 Audits Participants are required to perform an audit to assure compliance to the program agreements and regulations If a Participant provides more than $25,000 to a recipient agencies this agency must also have an audit Having an audit performed does not preclude a Cooperating Sponsor from having a review performed by Foreign Agricultural Service Compliance, Security and Emergency Planning Staff, USDA�s Office of Inspector General or the Government accounting OfficeHaving an audit performed does not preclude a Cooperating Sponsor from having a review performed by Foreign Agricultural Service Compliance, Security and Emergency Planning Staff, USDA�s Office of Inspector General or the Government accounting Office

52. 52 OMB Circular A-133 Audits All non-Federal organizations that expend $500,000 or more of Federal awards in a year are required to obtain an annual audit Organizations expending less than $500,000 in a year are exempt from the Federal audit requirements, but must make records available for review or audit This means if you expend $300,000 in funds for USDA and another $300,000 from another government agency you are required to have an OMB Circular A-133 Audit.This means if you expend $300,000 in funds for USDA and another $300,000 from another government agency you are required to have an OMB Circular A-133 Audit.

53. 53 OMB Circular A-133 Audits Participants can request funds to cover the cost of the audit in their proposal submission to the Food Assistance Division

54. 54 Responsibilities of Participant Under OMB Circular A-133 Identify Federal awards received and expended Prepare financial statements and a Schedule of Expenditures of Federal Awards Obtain an auditor

55. 55 Responsibilities of Participant Under OMB Circular A-133 Ensure completion of audit Submit the audit reporting package and Data Collection Form (form SF-SAC) to the Federal Clearinghouse within 9 months from the end of your fiscal year

56. 56 Responsibilities of Participant Under OMB Circular A-133 In addition to submitting a copy of your OMB Circular A-133 Audits to the Federal Clearing House audits, both OMB Circular A-133 and agreement audits must also be provided directly to: Ronald Croushorn Director, Food Assistance Division 1250 Maryland Ave, SW Suite 400 Washington, DC 20024

57. 57 Audit Findings Audits are reviewed for findings If a Participant has findings, ME&S will contact the participant regarding their corrective action plan If the next year audit continues to have findings or shows no improvement, ME&S may request a meeting with you and your accounting staff

58. 58 Helpful Websites http://www/whitehouse.gov/omb/circulars/a133/a133.htm http://harvester.census.gov/fac/2008SAQA/htm http://georgewbush-whitehouse.archives.gov/omb/circulars/a133_compliance/08/usda.pdf

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60. 60 Closeout Discussion Overview Agreement closeout priorities Indicators of closeout readiness Documents needed for closure Closeout process

61. 61 CLOSEOUT For Pre 2002 agreements the Monitoring and Evaluation Staff is responsible for ensuring that all documents have been provided by the Participants and closing the agreements

62. 62 CLOSEOUT For Post 2001 agreements the Food Assistance Division will work with the Participants to ensure that all relevant reports and documents have been submitted. Once the Food Assistance Division has made that determination, the agreement will be provided to the Monitoring and Evaluation Staff for closure

63. 63 CLOSEOUT An agreement is ready for closeout: activities have been completed in most cases, all commodities have been distributed, all monetization proceeds and cash provided have been spent

64. 64 CLOSEOUT Final, cumulative logistics and monetization (log/mon) report received Final, cumulative financial report received and any funds that were advanced but not spent returned to USDA

65. 65 CLOSEOUT List of equipment purchased over $5,000 and how you intend to dispose of equipment All relevant tax certification information received and accepted Copies of all relevant audits and any issues related to the agreement resolved

66. 66 M&ES�s Closeout Process M&ES prepares a written evaluation regarding each agreement closed Information to complete this evaluation is gathered from the Logistics and Monetization Report, Financial Reports, the signed agreement, and any amendments

67. 67 M&ES�s Closeout Process Once the written evaluation is completed, a closeout letter is drafted The closeout letter may inform you that you have completed all of the requirements under the agreement and USDA considers the agreement closed

68. 68 M&ES�s Closeout Process The letter may inform you that you are eligible for the CCC funds that remain from the cash grant you received and ask you to request the funds In some instances, we may determine that you need to reimburse USDA and request that you return the funds within 30 days

69. 69 Closeout Checklist The website for the closeout checklist: http://www.fas.usda.gov/excredits/FoodAid/budget/food%20for%20progress%20budgets.html

70. 70 FAS� Compliance Role in Food Aid Agreements Steven Rhodes, Director CSEPD 4/6/2009

71. 71 Compliance, Security and Emergency Planning Division (CSEPD) Staff of 13 conducting cooperator and food aid reviews, OIG/GAO liaison and security/investigations Conduct 4 to 5 Financial and Compliance Reviews annually of CCC/USDA food aid agreements (selected/random) Separate from OMB A-133 requirements

72. 72 Items for Your Radar Document, Transparent, Traceable Reporting Traceable Logistics and Monetization Reports Reasonable, procurement practices (document process) Complete final reporting (log. Mon. / Financial Reports) CCC Advances Must be in interest bearing account Account traceable to individual agreements

73. 73 Items for Your Radar (cont.) Monetization In accordance with the agreement (transparent) Demonstrate fair solicitation/sale Enforce terms of sales contract Contracting Ensure comprehensive agreement with recipient organization (subrecipient) is in place

74. 74 Damage/Loss of commodity Make reasonable effort to pursue collection (report to FAS) Settlement for less than full amount requires FAS approval Questions Regarding what/how to report? Contact FAS� Food Assistance Division Items for Your Radar (cont.)

75. 75 CSEPD Compliance Staff Beth Wong Compliance Review Officer 202-690-1041 Lawrence Chamorro, Compliance Review Spec. 202-720-0575 Jameika Henderson, Compliance Review Spec. 202-690-4097 Jennifer Duncan, Compliance Review Spec. 202-690-1154 Marianne Soliman, Compliance Review Spec. 202-720-8894 Kesha Pitt, Compliance Review Spec. 202-720-9180