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Region D Professional and Joint Meetings March 7, 2009

Region D Professional and Joint Meetings March 7, 2009. Georgia Tech University Atlanta, GA. Professional Members Meeting March 7, 2009. Georgia Tech University Atlanta, GA. Agenda – Professional Business Mtg. Welcome and Introductions Roll Call & Quorum Certification

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Region D Professional and Joint Meetings March 7, 2009

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  1. Region DProfessional and Joint MeetingsMarch 7, 2009 Georgia Tech University Atlanta, GA

  2. Professional Members MeetingMarch 7, 2009 Georgia Tech University Atlanta, GA

  3. Agenda – Professional Business Mtg • Welcome and Introductions • Roll Call & Quorum Certification • Review & Approve Agenda • Review & Approve Region D Professional Meeting Minutes from Baltimore • Section Bylaws Update • Region D Finance Report • SWE Section Financial Security • Membership Report • MAL and LCC Update • New Sections in Chartering Process • Introduce FY10 Professional Member Candidates • Adjourn

  4. Welcome! • Society Members • Society Officers • Board of Directors • Society Committees – Members & Chairs • (Please stand to be recognized.)

  5. D001 Atlanta D001 Atlanta D002 Charlotte-Metrolina D004 Eastern NC D005 Puerto Rico D006 Smoky Mountain D007 Tampa Bay Area D008 Western Carolina D010 Birmingham D011 Central Florida D012 North Alabama Ramona Walsh Sonali Vedak Angela Berry Karen Rowell No COR registered Yolanda Childs Sandy Pettit Jennifer Wagoner Sandra Wood Tracey Whaley Yvonne Simms Roll Call (Michele O’Shaughnessy)

  6. Jennifer Bailey Judy Kersey Julianna Michna No COR registered Pimjai Hoontrakul Erica Clark Christine Buziak No COR registered Sanja Veledar Karen Herbert Melissa Lyons D013 Space Coast D013 Space Coast D014 Southeast Florida D016 Florida’s 1st Coast D018 Central Savannah River D019 Upper Cumberland D020 Northwest Florida D021 Greater Asheville D022 Chattanooga Area D049 Member-At-Large D049 Member-At-Large Roll Call (continued)

  7. D001 Atlanta D001 Atlanta D002 Charlotte-Metrolina D004 Eastern NC D005 Puerto Rico D006 Smoky Mountain D007 Tampa Bay Area D008 Western Carolina D010 Birmingham D011 Central Florida D012 North Alabama D013 Space Coast D013 Space Coast D014 Southeast Florida D016 Florida’s 1st Coast D018 Central Savannah River D019 Upper Cumberland D020 Northwest Florida D021 Greater Asheville D022 Chattanooga Area D049 Member-At-Large D049 Member-At-Large Baltimore Meeting Minutes Approval

  8. Section Bylaws Update • Fran Stuart • secretary@swe.org • Bylaws-chair@swe.org

  9. Region D Finance Report • Chris Cathcart • Chris.Cathcart@swe.org

  10. Region D Budget For Region D Budget Information Please Contact Chris Cathcart Region D Treasurer Chris.Cathcart@swe.org

  11. Region D Budget For Region D Budget Information Please Contact Chris Cathcart Region D Treasurer Chris.Cathcart@swe.org

  12. Region D Budget For Region D Budget Information Please Contact Chris Cathcart Region D Treasurer Chris.Cathcart@swe.org

  13. Account Balances For Region D Budget Information Please Contact Chris Cathcart Region D Treasurer Chris.Cathcart@swe.org

  14. Region D Proposed FY10 Budget For Region D Budget Information Please Contact Chris Cathcart Region D Treasurer Chris.Cathcart@swe.org

  15. Region D Proposed FY10 Budget For Region D Budget Information Please Contact Chris Cathcart Region D Treasurer Chris.Cathcart@swe.org

  16. Region D Proposed FY10 Budget For Region D Budget Information Please Contact Chris Cathcart Region D Treasurer Chris.Cathcart@swe.org

  17. SWE Section Financial Security • Virginia Connolly

  18. Membership Report

  19. Membership Report

  20. Members-at Large Region D Update FY09 Region Conference

  21. FY09 MAL Representatives • Karen Herbert • Melissa Lyons • Kimberly Obradovich (Alternate)

  22. MAL Activities • MAL Representatives and Officers received training at the beginning of FY09 • Semi-active group on SWE Communities

  23. New Professional Sections Chartering • Florida’s 1st Coast (reviving) • Sandhills (Fayetteville, NC) • Miami (some members currently in Southeast Florida Section) • Lowcountry (Charleston, SC) – anticipated to complete chartering process before end of FY09 • Savannah (just beginning discussions)

  24. SWE Leadership Coaching Committee Region D Update FY09 Region Conference Kimberly Obradovich

  25. Background: Section Vitality Created SWE Task Force in 2001 Goal: Provide proactive leadership coaching to sections Provide coaching at section level Support the development of section leadership and management skills Developed training modules Changed to a standing committee in FY05

  26. Why Leadership Coaching? Vitalize sections/MALs by training SWE leaders to lead Help sections/MALs run smoothly by training members on SWE topics as well as general leadership and management modules Coaches trained to instruct and consult Coaches funded to bring training to sections/MALs Assist SWE section/MAL leadership by consulting on specific issues

  27. How are we funded? Originally funded through a SWE Program Development Grant from the ExxonMobil Foundation and private donations Current funding from private donation $

  28. Vitality Assessments Section Leadership Progress Sheet Internal assessment for sections Confidential Used to prioritize individual needs Action Item: Section presidents, please complete your annual assessment.

  29. LCC and SWE Organization

  30. FY09 LCC Contacts Chair: Justina Mikals (justina.mikals@swe.org) Deputy Chairs: Suzanne Dodson, Region I Coach Karen Roth, Region E Coach Consultants Bernice Brody, PD Director & BOD Contact Trish Adamo-Clemmer, Immediate Past Chair Sally Rautio, Collegiate Leadership Coaching Committee Chair

  31. Region Leadership Coaches Region A – Esther Heller, Deb Stromberg Region B – Joy Bell Region C – Carol Bachman, Diane Doise, Sarah Kirkish Region D – Sasha Morris, Kimberly Obradovich Region E – Karen Roth Region F – Darlene Yerdon Region G – Deb MacKay Region H – Betty Leonhard, Mary Clor, Cathy Krier, Krystle Nagle Region I – Suzanne Dodson, Janis Pfingsten Region J – Terri Morse International – Jessica “Jacey” Rogers

  32. LCC Training Modules Knowledge of SWE Membership is a Contact Sport Administration & Operations Section Finances Fund Development Strategic Planning Tactical Planning Public Relations & Communications Succession Planning Leadership How to Effectively Manage Meetings Team Building Conflict Resolution Professionalism Dealing with Leadership Burnout Geographically Large Sections Committee Chair, Section Officer, and MAL Officer trainings SWE Region Programming Excellence Award, Sponsored by • Being an Inclusive Organization, FY06 • Creative Problem Solving, FY07 • Effective Communication, FY08 • Managing Different Generations, FY09

  33. Wanted: New SWE Leadership Coaches Find out more about LCC in our SWE community and through current coaches Complete an application, including: SWE experience and references Applicable skills Phone interview with the LCC Chair 2 year commitment Required attendance (some expenses reimbursed) SWE national conference SWE region conference

  34. Region D LCC Goals Visit every professional section in our region every five years Annual contact with section leaders Please respond to the questionnaire!

  35. Region D LCC – questions???

  36. Region D Candidates and FY10 Election Processes

  37. Thank You Region D Nominating Committee! • Yolanda Childs – Chair • Nancy Hunley • Ramona Walsh • Sandy Pettit

  38. Election Processes • Region Nominating Committee makes call for nominations and vets candidates for Professional Senators and open Region Offices • Collegiate Senate Transition Team makes call for nominations and vets candidates for Collegiate Senators • Region Nominating Committee makes call for and vets Collegiate Alternate Senator candidates • RCR Coordinator and Coordinator-Elect make call for RCR and RCNE candidate nominations and vet candidates

  39. Who votes? • Entire Professional membership in Region D vote for Professional Senators & Alternates • COR votes for Region D Officers • Entire Collegiate membership in Region D vote for Collegiate Senators & Alternates • Collegiate Section Presidents vote for 2 RCRs and RCNE for Region D

  40. Managing the ballots • The Society HQ Staff will manage the balloting electronically • Region D members who do not have access to electronic ballot or who choose to vote via paper ballot will be provided paper ballot • RCRs and RCNE voting has begun electronically and if a quorum of Collegiate Section Presidents is present at Region D Conference, voting will be completed here

  41. Key Dates • Nominations January 1 – February 20 • Candidate slate submitted March 1 • Voting begins April 1* • Voting concludes April 30* • Candidates notified of results May 15* *does not apply to RCR and RCNE voting

  42. FY10 Region D Candidates

  43. FY10 Elections – Candidate Introductions • Region D Professional Senator • Region D Alternate Professional Senator • Region D Secretary • Region D Treasurer • Region D Representative to National Nominating Committee • Region D Collegiate Senator • Region D Alternate Collegiate Senator

  44. Region D Senator Candidate: Christine Cathcart • Charlotte-Metrolina Section Positions Held: • Section: President, VP, Treasurer, Section Rep  • Region: Deputy Director, Treasurer, Student Region Coordinator, Leadership Coach, various chairs • National: Career Guidance Chair, SAC Counselor and Faculty Advisor Liaison, Finance Committee member, COR Mega Issues FIG Chair, Student Transition Team member Statement of Interest: • I would like to serve in this position to help establish the new role and provide a resource to the Region for future Senators.  The representation of the Region is critical for continued alignment with National goals and direction. 

  45. Region D Senator Candidate: Tracey Whaley, P.E. • Central Florida Section Positions Held: • FY 01-FY04 Rocky Mountain Section Membership Chair • FY 05 Rocky Mountain Section President • FY 06 Rocky Mountain Section Representative • FY 07 – Present Central Florida Section Discover! Chair (Outreach) • FY 08 Central Florida Section Treasurer • FY 09 Central Florida Section Representative Statement of Interest: • I believe that SWE has the ability to be ‘The Organization’ representing women in engineering. However, we haven’t developed the consensus needed to issue policy statements regarding the issues of the women in engineering and bring them to the forefront. I believe the new structure will allow the Society to develop policies that are desired by the majority of the members as well as make the Society more attractive to our corporate partners. • In addition, the new structure will allow Regions to develop their leadership and allow medium and small size companies to more effectively participate in SWE. I believe that medium and small companies are reluctant to sponsor SWE because they feel it must be at a National level. There is tremendous opportunity for Regional and Section officers to promote SWE in their areas which will give the medium to small companies a sense that their sponsorship is used effectively. • I hope to help Region D reach out to medium and small companies in our area to more effectively leverage their support for SWE and to help establish policies at the national level that will advance the Society to be known as ‘The Organization” for women in engineering.

  46. Region Alternate Senator Candidate: Pamela Androff • SWE Experience • FY09: RCMC, Region Webmaster, Region Conference Task Force, Region Conference Planning Committee, Membership Committee, GRPP Committee • FY08: RCR (Member of COR- helped develop COR bylaws amendment that was passed), Region Webmaster, Region Conference Planning Committee • FY05-FY07: Region Webmaster, 2006 Region D Conference Co-Chair • Why Region Senator Alternate? • I really enjoyed being on COR, but want to let more experienced SWE members take a stab at the Senate thing first  • I am a new employee at a small (160 person) firm; support is currently scaled-back due to economy • I’m trying to “feel out” different areas of SWE so I can determine where I’m best suited before fully committing

  47. Region D Secretary Candidate:Michele O’Shaughnessy Offices Held: 2008-2009 Region D Secretary 2008-2009 Region D Conference Planning Committee Participant 2008-2009 Central Savannah River Area Section Vice-President 2007-2009 Women in Government Committee Participant 2007-2009 Central Savannah River Area Section Membership Chair 2006-2009 Conference Program Board, Government Representative 2006-2007 Region E Membership Chair 2006-2007 Baltimore Washington Section Professional Development Vice President 2006-2007 Baltimore Washington Section Networking Lunch Chair 2003-2007 Baltimore Washington Section Membership Chair 2003-2007 Baltimore Washington Section Mailing Coordinator 2005-2006 COR Meeting Focus Interest Group 2003-2006 Baltimore Washington Section Representative to COR 2002-2003 Baltimore Washington Section Internal Communications Secretary 2001-2003 Baltimore Washington Section Member Involvement Chair 1993-1994 Worcester Polytechnic Institute (WPI) SWE Student Section Treasurer Statement of Interest: Since becoming a SWE member in 1993 as a student, I have participated in National and Regional Conferences, assisted in organizing a Girl Scout Badge Day at WPI, and held Region and Section officer, and Regional and National Committee positions. As the Region D Secretary, I would continue to strive to improve the communication of information to and between the sections. Other professional and technical societies I am a member of include the Women in Nuclear and the Health Physics Society.

  48. Region D Secretary Candidate:Annmarie Connor Positions Held: Section: FY09: Central Florida Section Vice President, FY08: Central Florida Section, COR Member, FY07: Central Florida Section COR Member, FY06: Central Florida Section Competitions Chair, FY05: Central Florida Section Competitions Chair Region: FY09: Region D Awards Chair, Region D Conference Planning Committee Member, FY08: Region D Awards Chair, Region D Conference Planning Committee Member,FY07: Region D Awards Chair, FY06: Region D Awards Chair, FY05: Region D Awards Chair National: FY09: Awards & Recognition Committee Chair, Region Conference Task Force Chair, FY08: Awards & Recognition Committee Chair, FY07: Awards & Recognition Committee Chair, FY06: Awards & Recognition Committee Chair Statement of Interest: As Secretary of the region, I will record and distribute minutes of all region meetings, notify members of all Region Meetings, maintain Region Guidelines and Procedures, and perform any other tasks assigned. I have served in fulfilling roles on both the local and society levels of SWE and in some committee roles for the Region, but have been interested for some time in serving as an officer for the region. My goal eventually is to become Governor. I feel that serving as Secretary would be a good step toward that goal; learning how the executive council functions and the annual responsibilities of the region, as well as developing my leadership skills.

  49. Region D Treasurer Candidate:Christine Cathcart Positions Held: Section: President, VP, Treasurer, Section Rep  Region: Deputy Director, Treasurer, Student Region Coordinator, Leadership Coach, various chairs National: Career Guidance Chair, SAC Counselor and Faculty Advisor Liaison, Finance Committee member, COR Mega Issues FIG Chair, Student Transition Team member Statement of Interest: Current Region D Treasurer running for re-election.

  50. Region D Representative to the National Nominating Committee Candidate: Julianna Michna Positions Held: COR Representative D014 - 2008-09 Statement of Interest: Julianna is relatively new to SWE, but has been enjoying the experience thus far.  Julianna has said "I thoroughly enjoyed my trip to National Conference in 2008.  It has inspired me to want to learn more about SWE and take on a more active role in the organization.  I believe serving on the nominating committee will allow me with this opportunity."

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