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January – March 2011/12 Fourth Quarter Financial Report

January – March 2011/12 Fourth Quarter Financial Report. Civilian Secretariat for Police. Presentation to Portfolio Committee on Police (18 th September 2012). VISION AND MISSION. Vision A transformed & accountable Police Service that reflects the values of our developmental State Mission

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January – March 2011/12 Fourth Quarter Financial Report

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  1. January – March 2011/12 Fourth Quarter Financial Report Civilian Secretariat for Police Presentation to Portfolio Committee on Police (18th September 2012)

  2. VISION AND MISSION Vision A transformed & accountable Police Service that reflects the values of our developmental State Mission To provide efficient and effective civilian oversight over the SAPS & enhance the role of the Minister of Police.

  3. INTRODUCTION • The Secretariat is for the first time looking at proper planning process & budget spending • Lack of staff capacity in terms of training before M & E visits, had its operational expenditure spent only in the last quarter • The result in slow capacitating of Secretariat related to the approved organogram, led to new staff to be trained, reorganization & streamlining of programmes • Under spending over the last two years was reduced significantly • Over spending in Corporate Services (HR) were mainly related to posts advertised • Under spending in M & E were due to delayed tender process of data base • Despite all these, the Secretariat were still able to spent its total budget evenly

  4. ORGANISATIONAL OVERVIEW The following are the key programmes: • Administration • Police & Research • Monitoring & Evaluation • Partnerships

  5. 2011/12 BUDGET ALLOCATION

  6. Monthly Expenditure January – March 2012

  7. OFFICE OF SECRETARY OF POLICE • Purpose of the programme: The purpose of the programme is to ensure that staff of the Civilian Secretariat for Police are supported to operate in a conducive work environment and ensure improved service delivery • The Office of the Secretary as of 31 March 2012 consisted of the following: • The Secretary of Police (DDG) and PA • Director Strategic Management • Assistant Director: Information • Senior Administration Officer • Senior Admin Clerk

  8. 2011/12 BUDGET ALLOCATION & EXPENDITURE

  9. EXPLANATION FOR OVER/UNDER EXPENDITURE • The following resulted in over spending this quarter: • Funds budgeted for planning was only spent in the last quarter • Budget for legislation related to enactment of Secretariat Bill in December 2011 spent in last quarter • Late charges related to Forensic trip • Restructuring of the Office of the Secretary

  10. CHIEF DIRECTORATE: PARTNERSHIP Purpose: The purpose of the programme is to mobilize role-players, stakeholders and other partners in the fight against crime Sub – Programmes • Civil Society Partnerships • Intergovernmental Partnerships • Community Outreach Programmes • Community Safety Forums • Crime Prevention Private-Public partnerships

  11. 2011/12 BUDGET ALLOCATION & EXPENDITURE

  12. EXPLANATION FOR OVER/UNDER EXPENDITURE • Changes in project execution and expenditure were significant in the fourth quarter of the financial year which was effected due to the following: • Stock theft strategy was replaced by the macro rural safety strategy, which meant a change in planning/project execution • CPF workshop to prepare CPF Guidelines took place in 2nd & 3rd Quarters • CSF Training programme procurement process delayed • Targets for public participation engagements were exceeded during the third quarter

  13. CHIEF DIRECTORATE: POLICY AND RESEARCH Purpose: The purpose of the programme is to provide quality research, policy & legislative advice to the Secretary • Sub – Programmes • Policy and Research • Legislation

  14. 2011/12 BUDGET ALLOCATION & EXPENDITURE

  15. EXPLANATION FOR OVER/UNDER EXPENDITURE • The over spending was due to the following reasons: • Budget funds was spent on the legislation process. • Budget funds was spent on the Small Business Robbery Strategy. This project was transferred from the Partnership unit to Policy unit • Budget funds on fieldwork for basic training was spent • Capacitating of Policy unit only started to take effect in 3rd Quarter • Budget spent on a book detection system and accessories for the Resource Centre. This system was purchased in the third quarter but payment was made in the last quarter

  16. CHIEF DIRECTORATE: MONITORING AND EVALUATION • Purpose: To provide efficient and effective oversight over the SAPS through monitoring and evaluation • Sub – Programmes • Service Delivery and Performance Audit • Policy Compliance • Provincial Coordination

  17. 2011/12 BUDGET ALLOCATION & EXPENDITURE

  18. EXPLANATION FOR OVER/UNDER EXPENDITURE • Monitoring & Evaluation Chief Directorate under spent due to SITA not developing the database because of capacity constraints within SITA. • Terms of Reference for an open tender process in 2012/13 Financial Year have been developed

  19. CORPORATESERVICES • Purpose: To provide efficient and effective administrative and financial support services to the Secretariat • Sub – Programmes • Finance • Human Resources • Supply Chain • Auxiliary Services

  20. 2011/12 BUDGET ALLOCATION & EXPENDITURE

  21. EXPLANATION FOR OVER/UNDER EXPENDITURE • The over expenditure were a result of: • Advertisements for the bulk of posts that were for the new organogram • Training that took place in the third quarter and fourth Quarter were paid • Appointment of new staff

  22. THANK YOU ENKOSI DANKIE

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