Division of Federal Programs Regional Meeting

1. Division of Federal ProgramsRegional Meeting

2. ARRA FERs

3. ARRA Final Expenditure Reports IMPORTANT: **If your total Title I allocation is $500,000 or more, 1% must be budgeted for Parent Involvement (in the 3300 – Community Services line of the budget). i.e. Regular Title I allocation - $400,000 ARRA, Title I allocation - $200,000 Total Title I allocation is $600,000 *LEA must budget $6,000 (1%) in 3300-Community Services* The $6,000 can be in either the regular Title I budget or the ARRA Title I budget – OR - a combination of both.

4. PA Parent Involvement Academy 2011-12 Session

5. What is the Parent Involvement Academy? • One year training/professional development opportunity for parent/community liaisons • May be a parent, but not required. Can be a district position. • Focus is on developing effective action plans and increasing parent and community support for education.

6. Advantages • Now, more than ever, parent and community support is needed to help keep quality education programs. • The PIA is focused on providing a low cost program for districts that meet all NCLB parent requirements and is based on effective research-based practice.

7. LEA Commitment • $1000 to support the parent liaison throughout the year. LEA decides how to spend the money: • Stipend • Materials/Supplies • Parent Training • Staff Training • Principal (or designee) must be point of contact for liaison and PIA.

8. PDE Commitment • PDE will commit $1000 in curriculum and resources for a parent resource center as well as cover all travel/lodging expenses for participants

9. How to Apply • Application will be released no later than April 30, 2011 on SPAC’s website: • www.spac.k12.pa.us • LEA must submit application packet with nomination. • Due May 13, 2011 • Follow up interview will be scheduled with applicants.

10. Questions • Webinar to provide details and additional program information/overview: • April 20, 2011 • 1:00 p.m. • Email Katie Hodge (khodge@state.pa.us) to register no later than April 18, 2011.

11. Budget Cut Issues • Maintenance of Effort (MOE) • LEA must maintain 90% of local and state expenditures • If not, Title I is decreased by proportional amount • Waiver available for exceptional circumstances • Comparability • Services provided in Title I buildings with state and local funds must be comparable to non-Title I buildings

12. Rebut Supplanting presumption with budget documents • If the districts suffers a “Severe budget shortfall” it may shift activities currently being funded from state or local funds to its Title I budget. • Guidance gives no definition for “Severe budget shortfall” • The LEA should document the following: • Demonstrate that there was a reduction in the amount of non-federal funds • The district should document that the activity was slated for elimination • The district must ensure that the activity is an allowable Title I expenditure.

13. Supplement vs Supplant • Targeted Program: Supplanting is: • Spending on programs required by local, state, or federal guidelines • Spending on programs that the LEA used nonfederal funds for the previous year • Schoolwide Program: must show that funds follow the schoolwide plan • Federal Spending Guidelines • OMB Circular A-87 • Non Regulatory Guidance: Title I Fiscal Issues, February, 2008

14. Supplanting Issues • Programs/positions previously paid for with state or local funds • Must show that program/position would have been eliminated • Board approval • End of grant • Title I Funded Federal Program Coordinator • Use Extreme Caution for Education Administrators funded as FPCs • Documentation will be required • Can split time with other positions • Job description must be clear on breakdown of time • Keep time and effort documentation

15. Allowable use of Funds

16. Title IFood Expenditures for Professional Development • May use Title I funds to pay for meals and transportations during Professional Development ONLY if “the primary purpose is the dissemination of technical information.” • Food is unallowable cost when is administrative not informational or instructional information. • Food purchase is never allowable for entertainment, amusement, diversion, or social activities. • Food purchase is permitted at parent involvement events if it is a reasonable and necessary way of boosting attendance.

17. When are costs allowable? • Certain costs are always prohibited such as: • Alcohol • Entertainment • Funds for religion

18. Student Incentives/Rewards • Keep items necessary and reasonable • Keep items, nominal no monetary • Articulate the goal and the strategy in writing and measure its effectiveness • Don’t reward students with participation and attendance

19. Student Incentives/Rewards (cont.) 5) Document the funding source 6) Follow state rules 7) Avoid prohibited expenditures 8) Keep donated items in check 9) Have written policy and make sure your school staff adheres to it

20. Title I Overview/Updates

21. The Elements of a Targeted Assistance Program

22. Elements of Targeted Assistance Program • Use Title I resources to help participating children meet the state’s academic standards. • Ensure that planning for students served under Title I is incorporated into existing school planning. • Use effective methods and instructional strategies that rely on scientifically based research that strengthens the core academic program of the school. • Coordinate with and support the regular education program.

23. Elements of Targeted Assistance Program(cont’d) • Provide instruction by highly qualified teachers. • Provide opportunities for professional development using Title I and other resources to train teachers, principals, and paraprofessionals, including, if appropriate, pupil services personnel, parents and other staff. • Provide strategies to increase parental involvement, such as family literacy services. • Coordinate and integrate federal, state, and local services and programs.

24. Title I Targeted Assistance Programs • To determine if a proposed use of Title I funds is eligible in a TA program, it is helpful to consider the following: • Is the activity intended to raise student’s achievement? • Is the proposed use of funds described in the Title I application? • Is the expense “reasonable and necessary”? • Do the services and materials duplicate services or materials that otherwise be made available to Title I students or replace services and materials funded by other sources in previous years?

25. Schoolwide Program

26. Schoolwide Program:Three Core Elements • Comprehensive Needs Assessment on an yearly basis. • Comprehensive Plan • Annual Review of the SW plan’s effectiveness.

27. Schoolwide Program Requirements • 40% poverty threshold (unless waived by PDE) • One year of planning prior to implementation (unless waived by PDE) • Annual evaluation of the program effectiveness • 10 implementation components

28. Schoolwide Program Annual Review • Schoolwide schools must conduct an annual review of the Schoolwide Program • Annual Review must answer two main questions: • Was the program implemented as the SW planning team intended? • Was there improvement in student achievement, particularly for the lowest- achieving students?

29. Benefits of Schoolwide Programs • Flexibility • Coordination and Integration • Accountability • Unified goals

30. Interested in becoming a SW school? • First steps: • Send the “intent to plan a SW program” form to your regional coordinator • Submit a waiver request if the schools falls from 30%-40% poverty (free and reduce lunch) • Required application for 2011-2012 • Getting Results (latest version) • SWP template

31. Title I and Homeless Students

32. Who is Homeless? • A. means individuals who lack a fixed, regular, and adequate nighttime • residence…; and • B. includes — • i. children and youths who are sharing the housing of other persons due to loss of housing, economic hardship, or similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are • awaiting foster care placement;

33. Who is Homeless (cont.) • ii. children and youths who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings… • iii. children and youths who are living in cars, parks, public spaces, • abandoned buildings substandard housing, bus or train stations, or similar settings; and • iv. migratory children who qualify as homeless for the purposes of this subtitle because the children are living in circumstances described in clauses (i) through (iii).

34. Homeless StudentsAutomatic Eligibility • Children and youth who are homeless are automatically eligible for Title I, Part A, services, whether or not they attend a Title I school or meet the academic standards required of other children for eligibility. • This automatic eligibility acknowledges that the experience of homelessness puts children at significant risk of academic failure, regardless of their previous academic standing.

35. Mandatory Reservation of Funds • According to Title I, Part A, LEAs must reserve (or set aside) such funds as are necessary to provide comparable services to homeless children who are not attending Title I schools. [20 USC • 6313(c)(3)]

36. Suggestions for Services • After assessing the needs of homeless students, the homeless education program and Title I program staff, along with other district-level administrators, may consider funding the following: • Before-school, after-school, and/or summer programs with an educational focus Outreach services to students living in shelters, motels, and other temporary residences to help identify homeless children and youth and advise them of available school programming • Basic needs such as school uniforms, school supplies, and health-related needs • Counseling services • Teachers, aides, and tutors to provide supplemental instruction to students whose achievement is below grade level • Parental involvement programs that make a special effort to reach out to parents in homeless situations • Research-based programs that benefit highly mobile students • Data collection to assess the needs and progress of homeless and other highly mobile students

37. NonPublic

38. NonPublic Services • Reporting Nonpublic Expenditures • Instructional Costs • Line 1500 • Equals total instructional allocation in: • Non Public Involvement section • Selection of Schools step 3 • Parent Involvement Costs • Include with other PI; line 3300 • Professional Development Costs • Include with other PD; line 2270 • Summer School Costs • Include as Instructional; line 1500 • Administrative Costs • Line 2280 • Comes out of district admin; not Non Public Instructional

39. Non Public Third-party Agreements • Private Company (not an LEA or IU) • Responsibility of students remains with LEA • Should have regular visits • Evaluate program • Administrative costs must be separated in billing • Not taken out of instructional costs • Show on line 2280

40. Interdistrict Agreement • With LEA or IU • Written contract required with transfer of funds • Full allocation is transferred unless both LEAs and 3rd party agree on less • Responsibility transfers with payment • Providing LEA should share information on students and program with home LEA • Any administrative fees are budgeted separately on line 2280

41. Non Public Timeline • Nov - Dec: • Initiate contact • Interest survey • Data collection • Dec – March • Obtain student data • Start of consultation • Examine NP needs • April – June • Design final program • 3rd party contracts • Assess previous year’s program • Submit application • July – Aug • Schedule/hire teachers, students, 3rd party, facilities • Parent notification • Sept: start NP services at same time as public services

42. Title I School Improvement Grant (SIG)

43. SIG (School Improvement Grant) • Lowest performing schools vs AYP status • Schools must agree to implement one of four models • Closure • Restart • Turnaround • Transformation

44. SIG (School Improvement Grant) • 10-11 Implementation • More than $102 million over 3 years (includes ARRA funds • $50,000 - $2,000,000 per building • 58 schools • 17 LEAs (districts or charter schools) • 11-12 Implementation • More than $21 million for first year • $50,000 - $2,000,000 per building • 141 schools eligible to apply • 49 LEAs eligible to apply

45. Title I School Improvement Pennsylvania Department of Education

46. Title I School Improvement • 2010-11 Title I School Improvement • 332 Title I schools identified • 99 districts with schools identified • 2009-10 Title I School Improvement • 383 Title I schools identified • 112 districts with schools identified Pennsylvania Department of Education

47. 2010-11Title I SI “Regular” Allocations • $86,180--Schools showing math and reading progress over 3 years • $66,180--Schools showing progress in 2010 or at least maintenance for the past 3 years • $56,180--Schools showing progress or identified as Making Progress • $46,180--All other schools in SI

48. Roll Over of Unused “20% Set Asides” LEA Assurance Form Are all requirements for notification met? Is all money spent that will be required? Enter amount needed Sign and mail or fax to DFP Regional Coordinator approval Reservation of Funds adjusted accordingly ------------------------------------------------- NOTE: If SI I school has no building available for choice Regional Coordinator can exempt that set aside. Rollover Assurance Form not needed.

49. Statutory Requirements • IMPORTANT: • Parent Notification – 14 days prior SY • Letter • Website • School Choice • Supplemental Educational Services • Improvement Plans Due – July 1, 2011 • School Improvement II • Corrective Action

50. Required Format for Website List of schools available for transfer (Choice) and, if applicable, SES Approved Providers must be listed on the website.