Welcome to Bibb County’s New Employee Human Resource Orientation

1. Welcome to Bibb County’s New Employee Human Resource Orientation

2. Certification Information

3. All teachers in a Georgia Public School must have a Georgia teaching certificate. Anyone who does not hold a Georgia Certificate must apply for one.

4. Certification is the responsibility of the certified employee.

5. The GA PSC has gone to a paperless system. They do not mail certificates or correspondence, you must set up an account with them at: MyPSC https://mypsc.gapsc.org/Home.aspx

6. This is the page that tells about the paperless system, how it works, and the reasons for it. • This page can be accessed from the GAPSC homepage at: • www.gapsc.com • Click on:

7. MyPSC Registration Page Registration Login

8. Salary Information Presented by: Kay Johnson

9. Salary Distribution • All first year teachers, or teachers coming from another state, will receive 1/13th of their annual salary in checks paid out from August 2012 – August 2013. • After your first year with the Bibb County School District, you will receive 1/12th of your annual salary in checks paid out from September 2013 – August 2014. • If you are transferring from another Georgia Public School system and will receive a check in the month of August 2012, you will receive your first Bibb County check at the end of September. This check will be 1/12th of your annual salary. • Teachers are paid on the last working day of each month.

10. Salary Distribution Continued • You will receive a regular hardcopy check for your first month with Direct Deposit going into effect with your remaining checks. • You will receive a salary compensation sheet once computer updates are complete. • Additional compensation for added responsibilities such as Coaching Supplements, Extended Day or Extended Year will not be processed until the necessary paperwork has been submitted to Human Resources by the respective supervisor (i.e. Athletic Director or Principal).

11. Experience Verification • Your salary is calculated based on varies components. Teaching experience must be verified before you will be paid for it. It is your responsibility to provide this verification. This form is on the employment webpage or one can be provided to you today if needed.

12. Sick Leave Accrual • Sick leave allotment for the year is 100.11 hours with three (3) days of Personal Leave advanced to you (from sick leave) at the beginning of the school year. • Sick leave is accrued on a monthly basis at 6.34 hours per month. • You can carry over a maximum of 480 sick leave hours per year. • Sick leave can be transferred from another system in Georgia if it is from the past school year. This information must be documented on the Experience Verification Form.

13. Payroll Changes/Corrections • Changes to pay status are made by the Salary Coordinator, Kay Johnson. • A copy of any change/correction is forwarded to the Payroll department, the Benefits department, the school and the individual. • Payroll changes must be submitted to the payroll department by the 15th of the current month. All changes submitted after the 15th of the current month will be reflected on the following months paycheck.

14. Salary Questions? Contact: Kay Johnson 765-8562 kjohnson@bibb.k12.ga.us

15. Workers’ Compensation and FMLA Information Presented by: Kelly Bentley

16. Medical History Report is used for workers’ compensation purposes only. • It does not affect your job or your insurance. • It is maintained on file with our workers’ compensation coordinator. • Please write “Yes” or “No” for questions a. – w. • Please give details when answering questions. • Please sign, date and return this form with your packet.

17. Notice of Workers’ Compensation is also on file with our Workers’ Compensation Coordinator. The pink Panel of Physicians is posted at every school. • Your signature states that you do understand our workers’ compensation procedures. • You are also stating that you are aware that you must select a physician from the panel of physicians if a work related injury requires medical attention. • Medical treatment received from any physician not listed on the panel will not be paid by Bibb County BOE. • Please print your name, sign your name, date and return this form with your packet.

18. Workers’ Compensation and FMLA Questions? Contact: Kelly Bentley 779-3527 kbentley@bibb.k12.ga.us

19. Welcome to the Benefits Presentation Presented by: Cheryl Brickle Katrina Watson

20. Use this checklist to ensure all required forms are completed and returned. • Please complete all forms with the name that is on your Social Security Card. • List the name of your previous school system if transferring within Georgia. • Place a check by all optional forms you have completed and plan to enroll in. • If an optional form is not completed and returned, we will assume you do not want to enroll.

21. All employees are required to be a member of a retirement system. Many employees will become members of Teachers Retirement System. • Members currently contribute 6% of their gross salary. • Contributions are made on a before-tax basis. • In addition to employee contributions, the Board contributes a percentage of your salary. • Member contributions are refundable, plus interest if employment terminates before retirement. Refunds are subject to tax.

22. Please complete the application for TRS Membership. • You must name at least one primary beneficiary, providing all information on this individual. • Secondary beneficiary information is located on the reverse side of the form. • Previous teaching experience may be listed on the reverse side of form. • Please sign on the “Your Signature” line only.

23. Custodial, Nutrition, Transportation and Maintenance Employees contribute to Public School Employees Retirement System.

24. Health Insurance Options New Hires have 4 options for “Standard” health plans: Option 1 -Cigna HRA Option 2 -United Healthcare HRA HRA Credits → → → shown are for a full plan year of coverage (Jan 1 – Dec 31). Credits for coverage beginning after January 1 are prorated. Deductibles are the same for full or partial year coverage. Option 3 -Cigna HDHP Option 4 -United Healthcare HDHP Both plans offer Wellness visits covered at 100% and do not require co-payments at time of service.

25. Additional Health Information New Hires are eligible for: Standard HRA and Standard HDHP Plans During Open Enrollment, which begins in early October each year and lasts for approximately one month, every employee will be eligible for Wellness Plans, which offer lower rates and higher incentives. Employees will also be eligible for the HMO health plan.

26. Monthly Health RatesPremiums for semi-monthly employees will be split between both paychecks Note: $80 monthly → tobacco surcharge

27. If you are not enrolling in the State Health Insurance coverage, you must complete and return the “Declination of Health Benefit Coverage” form. • You cannot decline if you are currently enrolled or have been enrolled during the SHBP 2013 plan year. • You may enroll at a later date only if you have a family status change and make application within 31 days of that event or during Open Enrollment.

28. Complete this document if you do not wish to enroll in health coverage. You may still enroll in other benefits.

29. New Hire Health Enrollment Form You may enroll yourself and your family in health coverage. Requirements for coverage: Spouse – you must submit a copy of your certified marriage license OR a copy of pages 1 & 2 of your most recent federal tax return, signed by you and your spouse Children – you must submit a copy of each child’s certified birth certificate You may cover your children, stepchildren, or legal children until the end of the month of their 26th birthday. The children are not required to live with you or attend college full-time.

32. Cafeteria Plan Election FormComplete Front & BackSign & Date Premiums for semi-monthly employees will be split between both paychecks List at least 1 primary and 1 secondary beneficiary Spouse may be added to dental & vision. Children and step-children are eligible up to age 19 or 26 if full-time student. Step-children must live with employee 180 days per year.

33. These forms must be completed for step-children or full-time college students to be eligible for dental, vision and dependent life coverage. The forms may be downloaded at www.houze.org/bibbschools .

34. Flexible Spending Accounts (FSA) • Flexible Spending Accounts brochure explains in detail the tax-advantage of paying your out-of-pocket medical expenses and dependent care expenses with pre-tax dollars. • You have the convenience of a BankCard in lieu of filing claims. • Flexible Spending Accounts are subject to the Internal Revenue “use-it-or-lose-it” rule. • Read the brochure carefully ! • This is a great tax savings! You can set aside pre-tax money to be used for medical, dental or vision expenses. • You must use the money in the account by the end of the plan year (December 31).

35. Important FSA Information

36. Disability Plans • Premium depends on selected plan. • Locate your Annual Salary in the first column to determine the maximum amount for which you qualify. You may choose a monthly benefit lower than your maximum. • Choose Plan 1 (payable to age 65) or Plan 2 (payable for 5 years). • Choose Elimination Period - the number of days you must be out of work before you become benefit eligible. You must use sick leave before you receive the disability benefit. • Find monthly premium by following your choices on Rate Sheet. • Maternity Benefits: Paid the same as for an illness. • Pre-existing Condition: Any condition, including pregnancy, for which medical advice, care, diagnosis or treatment was recommended or received, or for which prescription drugs were taken, within 3 months before coverage begins will not be covered for 12 months. • Refer to www.houze.org/bibbschools for more details.

37. Disability Rates

38. Evidence of Insurability & Pre-Existing Limitations • If applying for 4Xs or 5Xs life insurance, ask for an Evidence of Insurability form. • Read the disability pre-existing limitations. • Your signature will confirm that you have read and understand the information.

39. Beneficiary & Signature • You are insured with Basic Life coverage. • A Primary Beneficiary MUST be named. • Employee signature is required.

40. Personal cancer and off-the-job accident insurance is available and pays in addition to your health and disability insurance. • See enclosed rate sheet. • Brochures detailing the policies are available on the website, www.houze.org/bibbschools • For more information, you may call Sandefur & Associates at 478-745-6137. • An application will be sent to you for completion.

41. Aflac Cancer andAflac “Off-the-Job” AccidentPlans

43. Confidential, short term counseling and referral service. • Employees and their dependents may use EAP. • Provided to employees at no cost to you. • Available 24 hours a day/ 7 days a week.

44. Fitness gym for employees and their dependents. • Aerobics, fitness equipment, exercise classes, weights, etc… • Monthly membership fee of $10.00 per person must be paid by payroll deduction. • You may enroll at any time.

46. Online Benefits System Benefit information is available to be viewed online on the Bibb County School District webpage: www.bibb.k12.ga.us by clicking on the “Online Benefits” link located on the main page in Employee Resources. New users will need to use the “Registration” link to create a Login ID and password. Your salary sheet will list your Employee ID number. • This application allows you to view: • Benefits • Tax Withholding • Leave Balance • Payroll Checks • Address Information • Year-to-Date Information

47. Benefit Questions? Contact: Cheryl Brickle 765-8574 cbrickle@bibb.k12.ga.us or Katrina Watson 765-8570 kcwatson@bibb.k12.ga.us