NEXT STEPS: I ve Applied, Now What

1. NEXT STEPS:I�ve Applied, Now What?

2. Overview Part 1: Between Application and Admission Part 2: The Offer of Admission Before Making Decision to Accept After Making Decision to Accept Part 3: Preparing for the Transition Orientation Transfer Programs/Campus Support

3. Overview Q&A Additional information: Matrix (Campus Dates and Deadlines) Resources & Websites

4. Between Application and Admission Initial acknowledgment confirms that the application was received Usually includes ID# and PIN# This is not an acceptance letter! May be via email or a regular letter (make sure to check email often for communications from the University and the campuses) UC applicants may update contact information after submitting their application at www.universityofcalifornia.edu/admissions/how-to-apply/after-you-apply/update-transfer-application/ Change contact info (address, email, phone number) Log in to individual campus admission sites for messages, follow-up steps (to-do list), and admission status University Acknowledgement

5. UC Deadlines and Supplemental Information UCs require applicants to submit an online Transfer Academic Update Form Beginning: in early January Deadline: January 31st Need UC application ID number, user name & password If the student does not know their application ID number, call the UC Application Processing Center at (800) 523-2048 All applicants are required to submit a Transfer Academic Update, even if they do not have any work planned or in progress. The Transfer Academic Update should reflect any changes from the application: Add/Drop class New course grades posted

6. UC Berkeley requires an additional step: Go to MyBerkeleyApplication web site to update records Deadline: January 31st Applicants to all UC campuses must submit official, sealed transcripts Include all colleges and high schools you have attended Photocopies of foreign transcripts are accepted for initial decision, but originals will be required. Deadline: July 15th UC Deadlines and Supplemental Information

7. Admission Decisions Notices from March through May Some may be earlier or later, depending on campus timeline, enrollment levels, and work in progress Congratulations! Now Please Read Carefully! Check for deadlines and conditions of admission Look for info on orientation sessions Mandatory at most campuses! Highly recommended for all students! Remember: All admissions are provisional. Campuses WILL cancel admission if a student fails to meet or maintain standards, or if the info provided is incomplete or inaccurate! Admissions decisions usually released by the end of AprilAdmissions decisions usually released by the end of April

8. Before Accepting the Offer Carefully Review Conditions Understand and Agree to Meet All Conditions Complete all coursework with appropriate grades Immediately report any change in courses Accurate reporting of transcript(s) If a student is possibly, unlikely, or unable to meet conditions: IMMEDIATELY CONTACT CAMPUS All campuses admit conditionally � what student must do to retain offer of admission � Conditions are explained in a specific document If unable to meet conditions, earlier notification to campus allows for possible alternative plan to retain offer of admissionAll campuses admit conditionally � what student must do to retain offer of admission � Conditions are explained in a specific document If unable to meet conditions, earlier notification to campus allows for possible alternative plan to retain offer of admission

9. Conditions of Admission Each campus sets its own specific conditions of admission. Students must carefully review each if they received more than one offer of admission. There are some similarities among conditions, but there are also differences.

10. Conditions of Admission Examples Same Submit request in writing for review if unable to meet conditions Final documents due by July 15th Different Minimum final grades required Submission of high school transcript Bullet 3 � each campus may have a different minimum for the final GPA requiredBullet 3 � each campus may have a different minimum for the final GPA required

11. Before Accepting the Offer Campus Visit � get a feel for the campus; is it a good fit? Financial Aid � compare offers; won�t be exactly the same at each campus Housing � is housing guaranteed? Compare options for transfer students Important pieces of the puzzle required to make an informed decision about accepting the offer of admission: Financial aid �If did not submit FAFSA by 3/2 ok to submit lateImportant pieces of the puzzle required to make an informed decision about accepting the offer of admission: Financial aid �If did not submit FAFSA by 3/2 ok to submit late

12. Statement of Intent to Register (SIR) Deadline: June 1st Can accept only one offer within UC system Campuses will provide a web site for SIR Requires $100 nonrefundable deposit Statement of Legal Residence (SLR) Complete online by the deadline to ensure that registration fees are properly assessed Regardless of residency status, all students should complete and submit SLR Accepting the Offer SIR � June 1st deadline is VERY important, some campuses will not accept late SIRs SIR Bullet 1. Can ONLY accept one offer from among all UC campuses � multiple acceptance what happens SIR bullet 3. Fee Deferment/Wavier --- explain difference �which campuses offer up front; or how to request --- see Matrix Speakers note about SIR: What if June 1 is on Saturday or Sunday � campus policy varies, some require submission on web by midnight regardless of day of the week, others may allow a paper SIR (not encouraged) to be postmarked by June 1 and arrive in office after. To be on the safe side, get SIR in before June 1 SLR � importance of competing�billing-- resident fees versus non-resident tuition; responding to follow-up from Residency Office Students who fall under AB540 should complete the SLRSIR � June 1st deadline is VERY important, some campuses will not accept late SIRs SIR Bullet 1. Can ONLY accept one offer from among all UC campuses � multiple acceptance what happens SIR bullet 3. Fee Deferment/Wavier --- explain difference �which campuses offer up front; or how to request --- see Matrix Speakers note about SIR: What if June 1 is on Saturday or Sunday � campus policy varies, some require submission on web by midnight regardless of day of the week, others may allow a paper SIR (not encouraged) to be postmarked by June 1 and arrive in office after. To be on the safe side, get SIR in before June 1 SLR � importance of competing�billing-- resident fees versus non-resident tuition; responding to follow-up from Residency Office Students who fall under AB540 should complete the SLR

13. Submission of Documents Deadline: July 15th Final Official Documents include: Transcripts Test Scores IGETC/Reciprocity After Accepting the Offer Deadline: July 15th (regardless of day of the week) � received in the admissions office � allowance for US postal service delivery � Transcripts may include proof of high school graduation (transcript, GED, State Proficiency Certificate) Required documents is whatever the campus requested. If a student has been denied, refer to each campus to learn about the appeal process. A student must submit new and different information for an appeal that was not already included in the original submissionDeadline: July 15th (regardless of day of the week) � received in the admissions office � allowance for US postal service delivery � Transcripts may include proof of high school graduation (transcript, GED, State Proficiency Certificate) Required documents is whatever the campus requested. If a student has been denied, refer to each campus to learn about the appeal process. A student must submit new and different information for an appeal that was not already included in the original submission

14. Failure to Submit Documents by Deadline Failure to submit required documents by deadline�what happens next? Campuses will notify students about missing documents; allow limited additional time to submit All campuses notify student either on their admissions website or by email (or both); a few campuses also send paper � Refer to Matrix All campuses notify student either on their admissions website or by email (or both); a few campuses also send paper � Refer to Matrix

15. Failure to Meet Conditions Failure to meet all conditions: Appeal for failure to meet conditions Subject to cancellation; however, all campuses allow students to request review before action is taken Submit in writing per campus instructions Helpful if student provides documentation; third-party corroboration, etc. Failure to Meet Conditions: at all campuses student would be subject to cancellation BUT, all campuses will review reasons for failure and asses appropriate action Student must submit request for consideration in writing Failure to Meet Conditions: at all campuses student would be subject to cancellation BUT, all campuses will review reasons for failure and asses appropriate action Student must submit request for consideration in writing

16. Student Responsibilities Apply for Housing: Deadlines are often in early June Some campuses may have long wait lists for specific types of housing (family housing, etc.) Consult with Financial Aid: If initial aid offer from campus is insufficient, there may be an opportunity to appeal. Obtain IGETC Certification from CCC (if needed): This is the student�s responsibility and is not automatically posted on the transcript. Contact the UC Admissions Office before enrolling in summer courses at any 4-yr college or university (including a UC campus) Reminder: UC also needs all transcripts student submitted to the CCC IGETC: - CCC does certification - Certification is not automatically posted on transcript Go to transfer center/counselor for info on how/when to request certification Enrolling in Summer Courses: - Excess units might be accumulated if attend 4-yr during summer prior to enrollment at UC - See campus specific conditions of admission for restrictions on summer enrollment (e.g. not for major prep, etc.) Reminder: UC also needs all transcripts student submitted to the CCC IGETC: - CCC does certification - Certification is not automatically posted on transcript Go to transfer center/counselor for info on how/when to request certification Enrolling in Summer Courses: - Excess units might be accumulated if attend 4-yr during summer prior to enrollment at UC - See campus specific conditions of admission for restrictions on summer enrollment (e.g. not for major prep, etc.)

17. Summer Programs at UC Some campuses provide the opportunity to attend a summer program specifically for new transfer admits. Why attend? Get a head start Learn the campus What course(s) to take? Complete remaining major requirements, and/or Campus-specific graduation requirements - Some campuses have summer programs for newly admitted transfer students � Refer to Matrix and check campus websites - Some campuses have summer programs for newly admitted transfer students � Refer to Matrix and check campus websites

18. Orientation Program Students should attend a campus orientation, if possible. Benefits of participating include: Information about enrollment for fall (fees, financial aid, university policies) Tour of campus (and sometimes housing) Meet department adviser Meet other new students Find out about Student resources & campus life Some schools offer orientation sessions for parents. Fees usually apply, but it�s worth it! Preparing for the Transition In most cases, students should contact the campus Orientation office if they are unable to attend a session Refer to Matrix for cost In most cases, students should contact the campus Orientation office if they are unable to attend a session Refer to Matrix for cost

19. Students should be aware of resources to assist them with a successful transition. Student learning centers provide: Study skills and time management courses Subject-specific study groups One-on-one tutoring Faculty and teaching assistants provide: Office hours Exam reviews Preparing for the Transition The advising structure on a University campus can be very different and more decentralized than what students are used to on a community college. Even the language is different (community college counselor=Dean�s Office advisor, department advisor, major advisor, peer advisor, etc.)The advising structure on a University campus can be very different and more decentralized than what students are used to on a community college. Even the language is different (community college counselor=Dean�s Office advisor, department advisor, major advisor, peer advisor, etc.)

20. Other campus offices are available to assist new students with social and personal issues: Transfer-specific support programs are offered for student parents, military veterans, etc. Student Health Centers provide counseling Student Life office can also assist with adjustment to the campus Preparing for the Transition

21. Make sure students adhere to all deadlines. Receiving an offer of admission is GREAT NEWS! Important for students to understand the conditions of admission Make an informed choice to say YES If you experience any academic changes from what you reported, contact each admissions office that you applied to We look forward to welcoming your students to our campuses! Summary SIR � June 1st deadline is VERY important, some campuses will not accept late SIRs Bullet 3 � Contact us the sooner the better! SIR � June 1st deadline is VERY important, some campuses will not accept late SIRs Bullet 3 � Contact us the sooner the better!

22. Questions?

23. Next Steps Matrix

24. Next Steps Matrix

25. http://www.universityofcalifornia.edu/admissions/counselors Documents include information on: Child Care for Student Parents AB540 Foster Youth Veterans Resources