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A Certified Kodak Scanning Service Bureau . A Certified Kodak Scanning Service Bureau . 100% Woman- Owned Business The North Texas Regional Certification Board (NCTRCA) Certified by the State of Texas Historically Underutilized Business (HUB)
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A Certified Kodak Scanning Service Bureau • 100% Woman- Owned Business • The North Texas Regional Certification Board (NCTRCA) • Certified by the State of Texas Historically Underutilized Business (HUB) • National Women Business Enterprise (WBE)
Your company’s information is your business…Protect it through Document Imaging & Management
Quality Control Scanning Indexing
Storage of Paper Documents • An organization that stores documents through a service averages 20 ¢ to 50 ¢ per box and up to $50 to $75 per box for retrieval. • On-site storage is also a hard-cost often overlooked. Example: $18 per square foot lease cost for office space. A single file cabinet will cost a company 1,728 per year in space cost, only. Accessibility • The ability to answer a client’s questions and email or fax supporting documents with just a click of your mouse while they are still on phone can prove to be a great customer retention tool. • Allowing multiple users accessing the same document at the same time while minimizing the risk of being misfiled can also show soft cost saving by improving the organization’s productivity. • All documents(working/archived) can be searched and retrieved in seconds from your PC from anywhere and anytime in the world via web connection.
“Time Cost” of a paper based system Scenario: • Company generates or receives 200 important paper documents per day that must be filed. • 200 documents X 6 minutes to each = 1,200 minutes daily • 60 minutes per hour = 20 man-hour per day • 20 man-hour per day X 15 per hour(inclusive of benefits & burdens) = $300 per day • $300 per day X 260 working days per year = $78,000 per year This represents only the “time cost” of a paper-based system. There are still many other hidden costs, such as; off-site storage expenses, on-site space usage, filing supplies and document distribution expenses, including overnight shipping and mailing.
