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UNIT 11 Discussion Based (Tabletop) Exercises

UNIT 11 Discussion Based (Tabletop) Exercises. UNIT 11 Objectives. AT THE END OF THIS SESSION, PARTICIPANTS WILL BE ABLE TO:  Define the purposes and characteristics of a tabletop exercise Describe the 8-Exercise Design Steps as used for a tabletop exercise

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UNIT 11 Discussion Based (Tabletop) Exercises

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  1. UNIT 11 Discussion Based (Tabletop) Exercises

  2. UNIT 11Objectives • AT THE END OF THIS SESSION, PARTICIPANTS WILL BE ABLE TO:  • Define the purposes and characteristics of a tabletop exercise • Describe the 8-Exercise Design Steps as used for a tabletop exercise • Describe facilitator skills necessary to conduct a tabletop exercise

  3. TABLETOP EXERCISE Methodologies • PLENARY • Conducted in a large room or auditorium • Group players by function or responsibility • No small group discussions • Active facilitation • BREAKOUT • Divided into small groups at different tables • Players seated at separate tables according to common interests or responsibilities • Each group reports back to the reassembled plenary

  4. TABLETOP EXERCISE Categories • Basic – The complete scenario is provided to the players and remains constant • Advanced - Scenario advances through delivery of pre-scripted messages from the beginning to the end

  5. TABLETOP EXERCISE Common Features • Group problem solving • Familiarize senior officials with their responsibilities • Conduct of a specific case study • Examines personnel contingencies • Examination of group message interpretation

  6. TABLETOP EXERCISE Common Features • Participation in information sharing • Assessment of interagency coordination • Achievement of limited or specific objectives • Preparation for a more complex exercise

  7. TABLETOP EXERCISES • Informal discussion to evaluate, clarify or resolve questions of coordination & integration • Facilitated group discussion/ problem solving • Narrative, messages, or problem statements used to drive discussion

  8. TABLETOP CHARACTERISTICS • PURPOSE • Solve problems as a group • FORMAT • Discussion guided by facilitator • No simulators • No elaborate facilities or communications • EVALUATION • Observers may be present • Success measured by participant feedback, impact on policies, plans, procedures

  9. PROBLEM STATEMENTS, MESSAGES • PRESENT VERBAL PROBLEM STATEMENTS TO: • Group • Individuals, then open discussion to group • DELIVER PRESCRIPTED MESSAGES TO INDIVIDUALS, WHO COORDINATE WITH OTHERS AND RESPOND

  10. DESIGNING A TABLETOP EXERCISE • Use 8 step process, job aids • Steps 5-8 are simplified: • Only partially simulated • Little scripting • No simulators • Informal evaluation

  11. 8 DESIGN STEPS • 1. Needs Assessment • 2. Scope • 3. Purpose statement • 4. Objectives • 5. Narrative • 6. Major events/minor events • 7. Expected Actions • 8. Messages

  12. APPLYING THE DESIGN STEPS • NARRATIVE • Shorter • Printed (or in person, TV, radio) • As a whole or in parts • Discussion items • EVENTS • Closely related to the objectives • Only a few are required • Used as basis for problem statements

  13. APPLYING THE DESIGN STEPS • EXPECTED ACTIONS • List serves as a basis for developing problem statements and messages • “Actions” may be discussion that leads to change • MESSAGES • A few may suffice • May relate to major or detailed events

  14. FACILITIES AND MATERIALS • Operations Center or Conference Facility • Materials: • Emergency plans • Maps • Other references

  15. KEY ACTIONS • Set the stage • Involve everyone • Focus on in-depth problem solving

  16. FACILITATING THE EXERCISE • STRATEGIES FOR SETTING THE STAGE • Welcome • Briefing • Narrative • Ice breaker

  17. FACILITATING THE EXERCISE • STRATEGIES FOR INVOLVING EVERYONE • Organize messages • Encourage • Elicit - do not provide - solutions • Eye contact • Positive • Reinforcement • Redirect if necessary

  18. UNIT SUMMARY • Reviewed how a tabletop exercise works • Discussed facilitation guidelines • Examined how the eight design steps are applied to tabletop exercises • Developed problem statements and messages

  19. QUESTIONS?

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