Goals

1. Goals • My goals for the web sites are: • Deployed and tested by the end of the semester • Professional • Meets client needs (users and stakeholders) • Include dynamic maps • Include spatial analysis

2. How you achieve your goals is up to you, I’m here to support and advise Never believe that a few caring people can't change the world. For, indeed, that's all who ever have. – Margaret Mead All you need is: Expertise Motivation Resources Structure

3. The 7 Habits of Highly Effective People • 1. Be Proactive • 2. Start with the end in mind • 3. Put First Things First • 4. Think Win-Win • 5. Seek First to Understand, Then to be Understood • 6. Synergize • 7. Sharpen the Saw

4. Jim’s Habits • Panic up front – when it will make a difference • Check your resources • Have backups • Don’t stay stuck (20 minutes) • Do what it takes to deliver • Find out what customers really want • Do the right thing • Model the behavior you want in others

5. Setting up Organizations for Success: Long-Term Planning • What types of products do you want to provide? • What types of data will you need? • What type of system will be required to obtain, maintain, and disseminate data? • What type of analysis and modeling will you be doing? • What software and hardware will you require? • What types of expertise do you need?

6. Setting up Projects for Success: • Find the match between what your client wants and what you can provide. • You fail if anything that is critical fails • This includes: • Schedule • Budget • Staff/Expertise • Customer-relationships • Quality • End products

7. The Tire Swing What marketing suggested What management approved What was designed What was delivered What the customer needed Alan Chapman, http://www.businessballs.com/treeswing.htm

9. Management is Complex • People & Relationships • Plans • Schedules • Budgets • Data Organization & Documentation • Products: Papers, reports, websites

10. People & Relationships • Spend enough time with: upper management, employees, sponsors, collaborators • Work toward resolving issues in a win-win manner (then document the resolutions) • Make a plan with everyone involved and keep it visible

11. Working with Others • Listen, reallylisten • What is important to them? • Divide up tasks: • Large enough for each person to make progress • Fit the task to the person • Coordinate, don’t micro manage • Check on progress: weekly to monthly

12. Resolving Conflict • Set the Scene • Gather Information • Agree to the Problem • Brainstorm Alternative Solutions • Evaluate Alternatives • Select the Best Alternative • Implement the Selected Alternative • If it does not work, go back to 2.

13. Plans • Have a plan! • Goals & Requirements • Schedule • Budget • Resources: Computers, space, software, etc. • Roles and Responsibilities

14. Goals and Requirements • Goal: • Overall objective: what will be achieved • Requirements: • End Products • Uncertainty • Metadata • Audience • Schedule • Budget constraints

15. Scheduling • Define the deliverables/products • Document the deadline • Work backwards to create the schedule • Multiply the schedule by about 2

16. Schedule • Deadline and deliverables/products • Reviews and updates • Creating documents (inc. web sites) • Analysis • Processing • Data preparation • Acquiring data • Proposal review • Proposal process

17. Mythical Man-Month • Communication and training take time • You can’t do it all yourself • Must balance: • Number of people • The right tasks

18. Tasks • Identify and assign tasks with deadlines • Best to self-select tasks • Then, split up the “other work” • Track when things are done • Adapt if problems arise • Always work together constructively • If problems persist, escalate to management (instructor) and let them manage it

19. Budgets • Every organization must balance it’s budget • Almost everything costs money: • People • Computers, software • Space, power, phone lines, networks, etc. • Data takes time to download, QA, document • Volunteers take time to train • Murphy’s law: Anything that can go wrong will

20. Data Organization & Documentation • Wait until you have some data, then define an structure for data with everyone, then enforce it! • Document: • Know what the data represents!

21. Documentation • Maintain Metadata throughout the project • Make notes in “readme.txt” files in each folder • Go back and fill in the metadata when you have time • Critical: • Sources: location and names • Accuracy, Precision, Error Rate • Who worked on it • When it was updated

22. Products • Keep track of: datasets, maps, reports, papers, etc. • Make them visible to management and sponsors • Use the web to connect with large groups, provide data

23. Additional Slides

24. Maps for • Management activities • Monitoring: wildlife, invasive species, T & E species • Visitors • Maintenance • Website

26. Data Organization • 1_Original • Oregon • OregonLambert_WGS84 • Data files • Oregon_North_NAD27 • Corvallis • 2_Working • Oregon • OregonLambert_WGS84 • 2_Final • Oregon • OregonLambert_WGS84 • Data files, maps, mxds, etc.

27. Budgets

28. Websites • Great way to provide “almost-free” data and information to the public • Must be maintained!

29. GIS Analysis • What is happening where and when? • What data do we have? • What analysis tools are available? • What is required? • Can we achieve it?

30. Multi-Use Management • Priorities: • Biodiversity • Recreation/Cultural • Agriculture & Livestock • Geology • Issues: • Economy • Political agendas • Public perception • Legal • History

31. Biodiversity • Priorities: • Maintain/restore pristine habitat • Maximize biodiversity (rare) • Disease • Management elements: • Pristine habitat • Minimal human impact • Disturbance • Pollution • Natural Fire Regimes • Natural Flood Regimes

32. Recreation • Hunting and Fishing • Native vs. non-native species • Boating: • Water skiing • Canoeing • Sailing • Snowmobiling, ATVs • Hiking, Snowshoeing and Camping • Residences

33. Recreation • Priorities: • Economy • Impact • Management Tools: • Access • Fees • Education • Regulations

34. Issues: Maintain stocks Economy Legal issues Overgrazing (grassland to mesquite) Management Tools: Fees Access Fire Agriculture and Livestock

35. Geology • Priorities: • Economy • Impact • Tools: • Licenses • Regulation • Mitigation

36. Multi-Use Management • Question: • What management activities should take place to best meet priorities? • Where? • When?

37. Management Tools • Human access and activities • Grazing, harvesting • Restoration: removal and establishment • Education • Fees & Licenses • Flood regulation • Fire • Regulations

38. Impacts • Invasive species/disease • Human impact: habitat loss/disturbance, pollution, poaching • Climate change oregoninvasivespecies.blogspot.com

39. Marine Spatial Planning • Integrating marine use spatially and temporally • Fishing • Recreation • Aesthetics • Preservation • Energy Production • Shipping • Research www.zmescience.com The Oregonian

40. Just for fun…

41. More fun…

42. Steps to managing conflict • 1.Anticipate – Take time to obtain information that can lead to conflict. • 2.Prevent – Develop strategies before the conflict occurs. • 3.Identify – If it is interpersonal or procedural, move to quickly manage it. • 4.Manage – Remember that conflict is emotional • 5.Resolve – React, without blame, and you will learn through dialogue. • From: Wikipedia