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Accessible Presentations

Accessible Presentations. Annette Berksan aberksan.com/a11y. Imagine. Nov. 19, 1863. Imagine?. Organizational Overview United States of America. Agenda. We are met on battlefield Dedicate portion of field Unfinished work World can never forget. Not on the Agenda. Dedicate

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Accessible Presentations

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  1. Accessible Presentations Annette Berksan aberksan.com/a11y

  2. Imagine

  3. Nov. 19, 1863

  4. Imagine?

  5. Organizational OverviewUnited States of America

  6. Agenda • We are met on battlefield • Dedicate portion of field • Unfinished work • World can never forget

  7. Not on the Agenda • Dedicate • Consecrate • Hallow this ground • World will little note nor long remember

  8. Critical Success Factors • Men are equal • Gov’t of/for/by the people

  9. ???? Holy Powerpoint, Batman! What point is Annette trying to make? Go to the next slide and find out!

  10. YOU are the presentation

  11. Today’s Agenda • Prepare • Design • Deliver • Share

  12. Audience

  13. Audience Considerations • see well or at all • hear well or at all • move well or at all • speak well or at all • understand information presented in some ways well or at all Some of you audience may not be able to:

  14. Ask Ask in advance if anyone needs an accessibility accommodation

  15. Sign Language Interpreters • Book early • More than one interpreter may be needed • Logistics • Lighting • Technical terms

  16. Captioning & Listening Devices • CART (Computer assisted real-time translation services) Assistive listening devices Audio transcripts andvideo captions

  17. Handouts • Email the presentation in advance Large print Braille

  18. Inclusive Presentation • Interpreter • Assistive Listening Device • Wheelchair Captioned Video CART Real-Time Captioning

  19. Location

  20. Venue • Room size & shape • How many seats • Stage location • Room obstructions • Accessibility of venue

  21. Seating • Theatre • Classroom • Boardroom

  22. Reserve Seating

  23. Design

  24. Font • Use san-serif fonts (Verdana) • At least 20-pt • 32-pt is better • Avoid Italics

  25. Content • No more than 6 lines of text per slide • 5 or 6 words per line • Left justify • Mixed case instead of all capitals

  26. Don’t Rely on Color Alone • Think of other ways to convey information • Parentheses to highlight negative numbers • Astericks to highlight important or required information

  27. Provide Sufficient Contrast This is blue text on a yellow background. This is red text on a green background. Black text on white is best. Always put text on a plain, solid-colored background

  28. Figures, Graphs & Tables Keep them as simple as possible

  29. Deliver

  30. Be Heard & Understood • Use a microphone • Speak clearly and at a moderate pace • Face the audience to facilitate speech-reading • Pause between slides

  31. Describe Slides Announce slide numbers, titles and transitions

  32. Describe Images Describe & provide vital information of all graphics — including tables, charts and images.

  33. Question & Answer Session • Repeat questions and comments from the audience for all to hear

  34. Share

  35. Give Each Slide a Unique Title • Instead of using (continued) in the title, use (1 of 3), (2 of 3), (3 of 3). • Accessibility Tips (1 of 3) • Accessibility Tips (2 of 3) • Accessibility Tips (3 of 3)

  36. Use Alt Text for Graphics • Use alt text on all images, charts and tables • Group multiple objects together and add alt text to the grouped object

  37. Use Standard Design • Choose standard design with accessibility in mind • You can customize standard design in Master Pages

  38. Use Standard Layouts • Use standard layout to design each slide • You can customize layouts in Master Pages

  39. Adding Content Add text and graphics with standard layout options • Don’t use text boxes • Don’t copy and paste images

  40. Customize Master Pages • For easy design, use Master Pages to set fonts and styles • Create new layouts • Use multiple designs in same deck

  41. Test Reading Order Home Tab > Drawing Tools > Arrange > Selection Pane

  42. Correct Reading Order Visual order doesn’t match the order in which a screen reader will read the slide.

  43. Questions

  44. Thanks! DARS Accessibility Team accessibility@dars.state.tx.us

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