Presentations Part II: Introductions, PowerPoint, and Visuals

1. Presentations Part II:Introductions, PowerPoint,and Visuals

2. Office Hours: 2:30-3:30 Wednesday (new time) • For Thursday: bring in draft of introduction; work on scope statement

3. How to Respect Your Audience Today Sandwich Introductions Plan Materials as Complement Create Strong Visuals Plan Good Content as a Team Practice and Perfect as a Team Presentations Improve Presentation Skills

4. Reflections on Expertise/Spice Design T is for Timing and Transitions E is for Energy and Engagement A is for Appearance M is for Materials Q is for Questions

5. 1. Sandwiching Introductions

6. Use your introduction slide and overview slide to your audience’s advantage [Alley, 2013]

7. Really Important Event Your title slide is your chance to engage with what your topic is and why your audience should care Ny-Ålesund Katrine Aspmo Torunn Berg Norwegian Institute for Air Research Grethe Wibetoe University of Oslo, Dept. of Chemistry June 16, 2004 [Alley, 2013]

8. Create a detailed scope slide that provides a detailed overview [Alley, 2013]

9. Engineering Communication Design Review • Tracy Wuster • Miranda Nadeau • Dr. Bob Jekyll • Robert Hyde • Karina Rabinowitz

10. Presentation outline • Introduction • Objectives • Design Concept • Conclusion

11. Design to Improve Engineering Communication Course 333t—Engineering Communications Team Monster Robert Hyde Dr. Bob Jekyll Miranda Nadeau Karina Rabinowitz Tracy Wuster Month ##, Year 2nd Year 133t—Advanced Technical Communication 3rd Year 4th Year 364/464—Senior Design

12. Our Design Process Users (Miranda) Stakeholders (Karina) Educational Design Unit Career Development Unit Spice Design Unit Robert Dr. Hyde

13. Do not waste the last slide [Alley, 2013]

14. Questions? Users (Miranda) Stakeholders (Karina) Educational Design Unit Career Development Unit Spice Design Unit Robert Dr. Hyde

15. Questions?

16. REFERENCES • [1] S. Martin. Cruel Shoes. Cat Juggler Press, etc. • [2] T. Wuster. Mark Twain, American Humorist. University of Missouri Press, 2016.

17. 2. Planning Materials • “Presentations largely stand or fall on the quality, relevance, and integrity of the content. …Audience boredom is usually a content failure, not a decoration failure.” • --“Powerpoint is Evil,” Edward Tufte. Wired Magazine (September 2003)

19. How to PowerPoint!: A Guide *Amaze your friends *Confuse your boss! *Annoy your co-workers!

20. “It continues to amaze me how many presenters read their slides to the audience. In every one of the seven surveys I have conducted this is clearly the single most annoying thing a presenter can do. Why does this happen so often? The overload of text on slides is the primary culprit. That is why the second and third most common answers in the survey on what annoys audience about bad PowerPoint presentations are related to filling the slides with text.” • -“Results of the 2015 Annoying PowerPoint survey”

21. Results of the 2015 Annoying PowerPoint survey

22. Results of the 2015 Annoying PowerPoint survey

23. Background • Consider background carefully • Minimize distractions and “cute-sy” imagery • Simple is fine

24. See what your audience sees • Simple is fine • Choose minimal designs • Do not distract from content

25. Animation is cool! • *No it is not • *It is unprofessional • *Adds unnecessary complexity • *Smart animation can be fine

27. Leads to too many words PowerPoint’s defaults run counter to how people learn Consumes valuable space Formats material poorly [Garner et al., 2009]

28. What should you start with? CONTENT Adapted from the Assertion-Evidence Method from Michael Alley at Penn State

29. Do you need visuals? What kind? CONTENT What is the requirement or norm? Will your audience benefit from visuals?

30. Avoid PowerPoint defaults Use consistent format Avoid auto formatting Use a blank slide Modify Slide Master

31. The heading is a form of sandwiching Avoid defaults Write a topic heading

32. Visual evidence is always better than bullets Avoid defaults Write a topic heading Create good visual evidence

33. But what if you do not have a visual? Avoid Defaults Write a topic heading Create good visual evidence Use bullets sparingly or use a blank screen

34. Presentation of Materials: Slides • --Consider from audience’s point of view • --Simplify message to essential information • --Be consistent with the amount of material • --Plan and revise as a team • --Reduce bullet points as much as possible

35. Slides are for your audience • --Simplify bullets • --Be consistent • --Reduce text

36. Do you need bullet points?

37. Questions on using PowerPoint

38. 3. Creating Strong Visuals

39. If bullet points are not the default, what do you do?

40. Ask if the audience needs visuals to understand your content. Plan and practice good content. Write a topic heading Create good visual evidence Use bullets sparingly or use a blank screen

41. What kinds of visuals are good for a presentation?

42. What kinds of visuals are good for your presentation?

43. Good graphics are good ethics IEEE Code of Ethics: 3. to be honest and realistic in stating claims or estimates based on available data NSPE Code of Ethics III. 1. A. Engineers shall acknowledge their errors and shall not distort or alter the facts.

44. chartjunk: graphical decoration or complexity that does not tell the viewer anything new Dollars (thousands) Months Figure 1. Graph of East and West Coast office sales.

45. Good graphics should be useful for your audience. Dollars (thousands) Months Figure 1. Graph of monthly sales totals for East and West Coast offices.

46. Provide Context Work on Clarity Monthly Sales Continue as Expected, Except for Months 8-10 Dollars (thousands) Months

47. Why use bar charts? Dollars (thousands) Months Figure 1. Bar chart of East and West Coast office sales.

48. Scale should be accurate.

49. Time for Pie? Figure 1. Pie chart showing breakdown of college costs.

50. Consider context for viewing Figure 1. Pie chart showing breakdown of college costs.