Microsoft PowerPoint 2002

1. Microsoft PowerPoint 2002 Tutorial 3 – Presenting a Slide Show New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

2. Combine slides from existing presentations • Existing slides can be combined with new slides to create new, updated presentations. • You might need to change the style of the older slides to fit the new purpose of the presentation. • Inserting existing slides saves time and effort. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

3. Existing slides will be inserted into this presentation This figure shows a presentation that is going to have two slides from an existing presentation inserted into it. The existing slides will be inserted between the current slides 2 and 3. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

4. Insert slides from another presentation • To create a new presentation using slides from an older presentation, start PowerPoint and select the Blank Presentation option, or open an existing presentation. • To insert the slides from the older presentation, select Slides from Files on the Insert menu to open the Slide Finder dialog box. • You might have to browse your directories to locate the older presentation • Insert the entire presentation or only selected slides • Click the Insert and Close buttons to return to the new presentation. • When you save the new presentation, the slides you selected will be included New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

5. The Slide Finder dialog box The Slide Finder dialog box is used to locate an existing presentation. It will display the slides currently in that presentation so you can select some or all to copy to the new presentation. In this case, slides 2 and 3 will be copied to the other presentation. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

6. Slides copied from an existing presentation to this one This figure shows the same presentation seen in a previous slide after two slides from another presentation have been copied into it. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

7. Create a custom design template • A design template contains a color scheme, background, and attributes and format for text. • You can also create your own template. • Select a standard color scheme or create your own • Create a custom background using a gradient fill, where one color blends to another, or a texture, such as parchment or canvas • View the Slide Master to modify the font and text alignment used in all the slides New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

8. The Slide Design Task Pane You can select an existing PowerPoint slide design scheme from the Slide Design Task Pane and then modify it. To do so, click on one of the schemes to select it, and then click the Edit Color Scheme link at the bottom of the Task Pane. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

9. The Title Text Color dialog box This dialog box shows a color palette from which you can choose a new color for the text in the Title placeholder. This dialog box opens when you select the object to change, and then click the Change Color button in the Edit Color Scheme dialog box. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

10. The Fill Effects dialog box This figure displays the process of creating a background with a gradient fill from the Fill Effects dialog box. You access the Fill Effects dialog box by selecting Background from the Format menu and then selecting Fill Effects from the drop down list. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

11. Modify placeholder fonts You can also change the fonts used in slide placeholders when creating a custom design template. This figure shows a master slide that has had two fonts applied to it. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

12. Change bullet styles This figure shows the Bullets and Numbering dialog box. In this case, the current bullet style is shown as being selected, but the arrow indicates that the style below it is going to be selected and used in the custom design template. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

13. A slide with the modified fonts and bullets This figure shows a slide after new fonts and bullet styles were selected and applied. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

14. Save the custom design template • When the presentation format portrays the look you want, save it as a design template. • To save the design template: • Click the File menu • Click the Save As option • Specify a name for the template and then select the file type Design Template • PowerPoint will automatically select the Templates folder as the storage location, enabling you to select it as a template for future presentations. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

15. Apply graphics images to slides • Quality graphics and appropriate sound effects can add interest for the audience. • Poor choices can ruin a slide presentation, regardless of the quality of the design or content. • Scanned images, such as photographs or logos, can be inserted and sized like any picture. • Digital cameras or graphics software applications can be used to create images to add to a slide. • Images are inserted by clicking the Insert Picture button on the Drawing toolbar, and then locating the image using the Insert Picture dialog box. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

16. A slide with a graphic inserted This figure shows a slide after an image has been inserted into the slide. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

17. Add sound and/or video clips to slides • Video and sound clips can also be added to a slide to spice up the presentation: • Click the Insert menu and then click Movies and Sounds • You can then select Movie from File or Sound from File to select the type of clip you want to add • Movies and sounds can be inserted to play automatically, or at the presenter's request. • Sound files are usually wave (.wav) or MIDI (.mid) files. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

18. A slide with a video and audio clip This figure shows a slide after a movie clip and a sound clip have been added. Video clip. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

19. Add a textured background • A textured background can be added to a presentation to provide a very striking appearance to the presentation. • PowerPoint comes with several pre-formatted textures that can be selected to spice up any presentation. • To add a textured background to a specific slide, select the slide, click the Format menu, and click the Background option to open the Background dialog box. • Click the Background fill list arrow in that dialog box, and select Fill Effects to open the Fill Effects dialog box. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

20. Apply a texture to a slide • In the Fill Effects dialog box, click on the Texture tab to display the textures provided by PowerPoint. • Select the texture you want to use and click the OK button. • When you return to the Background dialog box, click the Apply button to add the selected texture to your selected slide. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

21. The Texture tab of the Fill Effects dialog box The Texture tab shows the textures supplied by PowerPoint. Click on one to select it, and then click the OK button to return to the previous dialog box. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

22. A slide with a textured background This figure shows the slide with the selected background texture applied. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

23. Create a graph and an organization chart • Graphs and charts present complicated information in a easy-to-understand format. • PowerPoint provides a special slide layout for a slide with text and a chart. • When you double-click on the chart placeholder, PowerPoint will insert a sample graph and display a datasheet. • The datasheet, which looks similar to an Excel spreadsheet, enables you to add data and labels. • An organization chart is a diagram, made up of boxes and lines that represent the hierarchy of positions within a company or organization. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

24. A datasheet and its graph In this figure you can see the relationship between the parts of the datasheet and their positions on the graph. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

25. The Chart Type dialog box You can select a different type of chart in the Chart Type dialog box. When you select a chart type from the left hand pane, the right hand side of the dialog box will display various sub types that can be selected. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

26. A slide with an organization chart This figure displays the placeholder information for creating an organization chart. Subordinate levels or additional workers at existing levels can easily be added. An organization chart is also created from a special slide layout with placeholder information. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

27. A completed organization chart This slide shows a completed organization chart. It is easy to add new levels and show relationships between levels using PowerPoint features. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

28. Apply slide transitions to a presentation • One way to liven up a presentation is to add special effects such as slide transitions. • Slide transitions change the way one slide appears on the screen to replace the current slide. • Slides can fade in and out, or slide in from one side of the screen, or many other possible effects. • You can select several or all of the slides when you choose a transition to apply. • From slide sorter view, click the Transition button to display the Slide Transition Task Pane, and then select the effect you want to apply to the selected slides. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

29. Use animation effects on slides • Animation can be used to make text or images appear in some pre-determined sequence to grab the audience's attention. • To apply animation, you use the Custom Animation Task pane. • If you apply more than one special effect to a slide, you might need to adjust the order in which the events occur. • Take care not to overdue these effects. An audience can grow weary if the effects are used to excess. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

30. The Custom Animation Task Pane You can select any object on a slide and use the Custom Animation Task Pane to apply some animation effect to it. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

31. Change the animation sequence If multiple objects are animated, as shown here, you can also use this pane to change the order in which they appear on the slide by selecting the object and then using the Re-Order up and down buttons at the bottom of the pane. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3

32. Prepare a presentation to run on another computer • PowerPoint Viewer is an application you can save to disk and install on other computers. • Viewer enables you to view, but not modify, a slide presentation on computers without PowerPoint. • To prepare your slide presentation to "travel" to another computer, run the Pack and Go Wizard. It will prepare as many disks as necessary to hold the PowerPoint Viewer files and a copy of the presentation. • Embed the fonts in the presentation so they will be available regardless if the computer you use to view the presentation has the fonts installed. New Perspectives on Microsoft PowerPoint 2002 Tutorial 3