1 / 37

Course: SU104 - Selection of Chapter Officers & Holding Chapter Meetings Instructor: Debbie Peabo

Course: SU104 - Selection of Chapter Officers & Holding Chapter Meetings Instructor: Debbie Peabody Time: SUN 1055-1140 Location: Chancellor Room Renaissance Waverly Prereq: SU103. LOCAL OFFICER ELECTIONS/ SELECTIONS. KEY POINTS.

meir
Download Presentation

Course: SU104 - Selection of Chapter Officers & Holding Chapter Meetings Instructor: Debbie Peabo

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Course: SU104 - Selection of Chapter Officers & Holding Chapter Meetings Instructor: Debbie Peabody Time: SUN 1055-1140 Location: Chancellor Room Renaissance Waverly Prereq: SU103

  2. LOCAL OFFICER ELECTIONS/SELECTIONS

  3. KEY POINTS • Officer selection is essential for local chapter success • Officers guide local members • Student officer growth contributes exponentially to chapter growth • Local officers should assume a great deal of responsibility • Advisors guide rather than be the focal point

  4. OFFICER ATTRIBUTES • Professional actions and appearance • Proper etiquette • Ability to communicate • Writing • Emails • Meeting minutes • Agendas • Letters • Public speaking • Conversations • Listening • Parliamentary procedure skills • Ability to conduct opening and closing ceremonies

  5. DETERMINE OFFICES • Number of members represented? • Will each school program area have an officer team? • Will there be one officer team for the entire school? • Will the team be representative of all programs? • Number of officers may be more or less than the suggested six.

  6. OFFICER POSITIONS • President • Vice President • Secretary • Treasurer • Parliamentarian • Reporter • Optional Vice Presidents • Class Periods • Standing Committees

  7. Presides over chapter meetings Offers unbiased opinions and judgments Able to work with others Provides encouragement Offers information Delegates tasks Working knowledge of parliamentary procedure Represents SkillsUSA in school/community functions Strong student Responsible Well-spoken Good communication skills Well-liked PRESIDENT

  8. VICE PRESIDENT • Informed enough to function in absence of president • Conducts program planning • Assists the parliamentarian and president before meetings • Supervises committees • Responsible • Good communication skills • Take/follow directions • Technical knowledge • Underclass student?

  9. SECRETARY • Assists in setting agenda for meetings • Keeps all chapter records and meeting minutes • Records chapter minutes • Counts votes at meetings • Fulfills chapter correspondence • Good attention to detail • Responsible • Follow directions • Organizational skills • Keyboarding skills

  10. TREASURER • Keeps records of income and expenses • Collects dues from members • Pays approved bills • Provides bills for annual dues • Prepares financial statements • Counts and deposits money • Presents report at chapter meetings

  11. REPORTER • Establishes and maintains media relations • Writes articles • Prepares and distributes news releases

  12. PARLIAMENTARIAN • Holds chapter authority and serves a consultant for procedural matters • Knowledge of parliamentary procedure and laws • Calls attention to incorrect use of parliamentary procedure

  13. ADDITIONAL VICE PRESIDENTS • Conducts program planning • Supervises committees • Responsible • Good communication skills • Take/follow directions • Underclass students? • Vice president for program area periods • Vice president for standing committees

  14. QUALIFICATION PROCESS • Application Form • Recommendation Form • Past SkillsUSA involvement • Interview

  15. OFFICER SELECTION PROCESS • Determine officer positions • Election by position or officer team • Qualification process • Nominations vs. individual aspirations • Interviews • Campaigning • Selection/Election Day

  16. CAMPAIGNING • Determine length of time • Where is it “legal” to campaign? • Campaign speeches

  17. INTERVIEWS • Potential Interviewers • Fellow CTSO advisors • Administrators • Counselor • Former officers • Alumni • County office personnel • Advisory Committee members • Schedule before or after school • List of questions to ask each candidate

  18. INTERVIEW QUESTIONS

  19. INTERVIEW QUESTIONS • Name five qualities that will make you a good officer and explain them. • What leadership positions have you held? • Are you willing to participate in community service projects? • Do you have any suggestions for community service projects for our chapter? • How has SkillsUSA impacted your high school career?

  20. INTERVIEW QUESTIONS • Why do you want to be an officer? • What qualities do you possess that will make you a good leader? • What are your personal goals? • What officer/leadership positions have you held in other organizations? • What program area are you enrolled? • What do you hope to contribute to this chapter? • Can you give examples of your dependability?

  21. INTERVIEW QUESTIONS • How will you handle to work load of an officer and your school work? Do you have time to commit to your role as an officer? • How would you convince someone to join SkillsUSA? • How would you reprimand/discipline a member? • How do you propose we raise money this year? • If you witnessed someone drinking alcohol at a SkillsUSA function, how would you handle it? • What are your life goals? Career pathway and interests?

  22. INTERVIEW QUESTIONS • What does SkillsUSA mean to you? • Discuss your previous experiences in extracurricular activities and sports. • What are three goals our chapter can achieve this year? • List two recruiting ideas for our chapter this year. • Tell us about something you have failed at and how you overcame the failure. • What positive skills will you bring to the officer team?

  23. INTERVIEW QUESTIONS • How long have you been a member of SkillsUSA? • Do you consider yourself a team player? Define team player. • What community service/volunteer activities have you been a participant? • What are your goals for the future? • Describe the position you are applying for? • Describe yourself in five words.

  24. ELECTION/SELECTION DAY • Before first meeting of the year • During one of the last meetings of the year • Speeches • Ballots prepared

  25. HOLDING CHAPTER MEETINGS

  26. HOLDING CHAPTER MEETINGS • Make it Fun! • Set day and time • Announce meetings • School announcements • Flyers • Outside of classrooms • At each classroom station • In class announcements • Follow the predetermined agenda • Start and end at a specified time

  27. SET THE AGENDA • Agenda meeting – mandatory attendance • Advisor, president and secretary • All officers • Use officers to brainstorm • Agenda template

  28. AGENDA TEMPLATE • Opening • Roll call • Minutes from last meeting • Reports • Business • Announcements • Program • Ceremonies • Closing ceremony • Entertainment or social activity ASK CD: Chapter 8, Resources and Templates, Sample SkillsUSA Chapter Meeting Agenda

  29. MAKING IT FUN! • Wear SkillsUSA attire • Show a slide show from previous activities • Bring a friend • Guest speakers • Offer extra credit • Field trips • Music/Dancing • Pathway/Class spotlight • Points system to earn graduation cords • Home football game tailgate party

  30. MAKING IT FUN! • Food at the end of the meeting • Games • General meeting then breakout to pathways • Drawings/Door prizes/Raffle • Social activities • Keep track of attendance for participation in: • Social activities • Competition • Drawings • Free conference attendance • Field trips

  31. TIPS FOR SUCCESSFUL MEETINGS • Make sure a meeting is needed. • Are members present? • Was a written agenda developed beforehand? • Prepare materials and set up room. • Make sure everyone has done preparations. • Post and use meeting ground rules. • Use techniques to ensure everyone participates. • Follow up, record decisionsand assign actions.

  32. COMMITTEE MEETING LEADER ROLES • Facilitator • Note-taker • Flip chart recorder • Timekeeper • Peacekeeper

  33. KEEP MEETINGS MOVING • Use open-ended questions, “Why do you have concerns?” • Direct conversation flow so everyone participates • Use flip chart or whiteboard to list ideas • Keep the group aware of goals and time frame • Generate options (brainstorm and categorize) • Record decisions and progress made • Allow conflict, intervene if group gets heated • Choose best option, put group action behind it!

  34. OFFICER ELECTION RESOURCES • ASK CD, Chapter 6: Elect and Train SkillsUSA Officers • Overview of Officer Elections and Training • Officer Candidate Filing Forms • Advisor Training Modules from SkillsUSA website – linked from ASK CD • http://www.skillsusa.org/educators/change2.shtml

  35. CHAPTER MEETING RESOURCES ASK CD • Parliamentary Procedure Reference Cards • Sample Meeting Agenda • Minute Taker Form and Sample Secretary’s Minutes • Treasurer’s Report Form and Sample Treasurer’s Report • Committee Report Form • Chapter Meeting Poster Advisor Training Modules from SkillsUSA.org – linked from ASK CD skillsusa.org/educators/change2.shtml Leveraging Your Leadership With Effective Meetings JumpStart! SkillsUSA.org skillsusa.org/educators/chapmanage4.shtml

  36. GREAT RESOURCES • SkillsUSA Leadership Handbook • Advisor’s Success Kit • Chapter 3: Establish a New SkillsUSA Chapter • Chapter 6: Elect and Train SkillsUSA Officers and Leaders • Chapter 8: Plan and Conduct SkillsUSA Meetings • Robert’s Rules of Order, Newly Revised • Parliamentary Procedure at a Glance • www.skillsusa.org

More Related