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Keep Your Money in Your Mission

Keep Your Money in Your Mission. Teaching. Learning. Research. What Would You Do With $83-Million?. At the University of Maryland …. A: Go with a commercial package (SAP) to replace legacy COBOL systems, as one of our CIC colleagues did …

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Keep Your Money in Your Mission

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  1. Keep Your Money in Your Mission Teaching. Learning. Research.

  2. What Would You Do With $83-Million?

  3. At the University of Maryland …. • A:Go with a commercial package (SAP) to replace legacy COBOL systems, as one of our CIC colleagues did … • B:Upgrade a ~$100-million installation of Peoplesoft from the 1990s, as another of our CIC colleagues plans to do … • C:Add another $80 million and seek to implement the PeopleSoft suite from scratch as another large, public, flagship research university “out West” is doing … • Or …

  4. Or … D: Be smart! Implement Kuali … And use the savings to: • Buy a Building & establish MarylandCyberPlaza AND … • Buy a supercomputer (~200+Tflops/>6500 cores + 1PB storage and equip a Visualization facility) and fund its next three life-cycle upgrades AND … • Provide staffing support for those resources for 5 years AND … • Add staff (for 5 years) to an improved Center for Teaching Excellence to support the increase in blended and online learning including 'buy-out' for approximately 200 course loads for faculty AND … • Have money left over to build a credible data warehouse with new analytical tools!

  5. Evidence! 6500 cores/220Tflops; 1PB storage & Viz resources Coming online February 2014 1000 square meters of data center; 500KVA power & requisite cooling Coming online December 2013 15,000 square meters for cyberplaza, containing 2500sm raised floor and a 3000KVA power & requisite cooling and office space for 300 plus labs and conference facilities Being pursued now – maybe 2015?

  6. Kuali @ University of Maryland

  7. UMD Kuali/ERP Strategy Briefing Kuali is one part of the overall strategy called Enterprise Modernization Aligned to IT Strategic Plan Recommendation 6, Action Item 6.4: “ … champion the pursuit of open or community source solutions for enterprise level use . . .”

  8. Enterprise Modernization – Buy, Borrow, Build Scheduling & Degree Audit Grad School Application PHR-ARS Integration ✔ Student Financial Aid ✔ Modernization KS Curriculum Management KS Enrollment 2.0 ✔ Undergrad Application KS Student Accounts Receivable Commercial/ Purchased (COTS) Kuali Financials KS Enrollment 1.0 ✔ Open Source/ Community Source ELMS Refresh Custom 2011 2012 2013 2014 2015 2016 Time

  9. Kuali Financials: Status • Implementation underway, nearing completion • Configuring software • Building interfaces • Modernizing reports and forms • Schedule • Go live in January 2014 • Investment • ~$9 Million Through ‘Go-Live’ • Vendor contract support, hardware and support software • Phase-II improvements and production support costs through 2014 to add ~$3.5-million more • $100K additional commitment to Kuali for user interface enhancements ($25K each VPA&F & VPIT for next 2 years)

  10. Kuali Student: Status • Implementation • Curriculum Management in production • Future Product Delivery Schedule • Student Accounts available end of 2013 • Implementations add ~1-year • Enrollment Phases 1 and 2 currently in development, available 2016 • Implementations add ~1-year • Investment • $6.0 Million* projected cost includes: • Developers, consultants, travel, contributions for Student Accounts development • Actual final cost dependent on decisions pending for Kuali Financial Aid strategy • ~$1.9-million expended to-date

  11. Other Kuali Initiatives at UMD • Rice: Fundamental “Middleware” for all Kuali applications • Includes Identity Management, Service Bus, Rapid App Development Framework, Document Mgmt, Workflow Services • OLE: Open Library Environment • Community Program • Growing international interest • Evaluation release available in Spring, 2013 • Local Implementation • Dependencies with KFS • Testable version in late 2013 or early 2014 • Coeus: Research Administration • Dependencies with KFS • Implementation planning underway

  12. The Kuali Community AAU Schools in Kuali CIC Schools bold and Italicized

  13. Maryland’s Involvement with Kuali *Maryland donated PHR Data model and doc to “seed” program VPIT Voss Elected to the Kuali Foundation Board by community vote; 2012-2015

  14. Kuali In the Broader Context

  15. The Broader Discussion – Administrative IT • Across US Higher Ed, >$5 billion will be spent this decade on Administrative IT (AdminIT) • Functional obsolescence and loss of vendor support contribute to the need to replace soon to be 20-year-old systems • Some institutions (~10%) still have ‘Pre-Y2K systems’ and are facing catastrophic failures (like UMD) • There is a focus on “IT Spending” but IT spending is done in support of functions across the institution – not just in or for the IT organization • Change the narrative from “reducing IT costs” to “reducing the costs of administration and its attendant IT costs”

  16. The Broader Discussion – Administrative IT • Two factors contribute to the high cost of AdminIT • Obvious: Vendor costs (The Model) • Oblique: Costs of modifications/customizations due to perceived needs for ‘special’ value-adds at each institution (The Snowflake) • Critical National Question: How can colleges and universities find ways to significantly reduce the cost of administration and the attendant IT spending that supports it? • Where is the value? • EDUCAUSE early engagements in this area indicate CIOs feel it is less in the transaction processing systems and more in the data and the resulting analysis of that data • Yet … most of the money is spent in transaction processing!

  17. Why Buy Software You Already Own?

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