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1.0 Notify Archdiocese (Dir of Admin & Finance) of intent to build

St. John the Baptist Building Process Flowchart Phase 1. = step completed. 1.1 Preliminary approval to proceed?. 4.0 Establish parish committees for construction, financing, & communications. 2.0 Communicate plan to build with the parish.

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1.0 Notify Archdiocese (Dir of Admin & Finance) of intent to build

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  1. St. John the Baptist Building Process Flowchart Phase 1 = step completed 1.1 Preliminary approval to proceed? 4.0 Establish parish committees for construction, financing, & communications 2.0 Communicate plan to build with the parish 3.0 Conduct analysis of physical plant detailing repairs/renovations that will need to occur within a 10 yr timeframe 3.1 Discuss mission/ministries in parish and how it relates to proposed project 1.0 Notify Archdiocese (Dir of Admin & Finance) of intent to build Yes Provide additional information and re-review intent to build No Building Design 5.1 Is consultant needed? 5.0 Begin preliminary building design 5.2 Send RFQ & RFP to consultants 5.3 Receive RFQ’s & RFP’s back and interview consultants 5.4 Select consultant Yes 5.5 Is a proxy needed? 5.6 Obtain proxy from Archdiocese No Yes No consultant needed for building design 5.9 Design preliminary building structure No 5.7c Hire consultant – sign contract

  2. Feasibility / Affordability Study 6.1 Is consultant needed? 6.2 Send RFQ & RFP to consultants 6.3 Receive RFQ’s & RFP’s back and interview consultants 6.0 Conduct feasibility/affordability study 6.4 Select consultant Yes 6.5 Is a proxy needed? 6.6 Obtain proxy from Archdiocese No Yes Go to step 8.0 – begin capital campaign Yes No No consultant needed for feasibility study 7.1 Approval to proceed with Capital Campaign? 7.0 Present feasibility & affordability study results to Archdiocese (Dir Admni & Finance) 6.7 Hire consultant – sign contract 6..9 Present feasibility / affordability study to parish 6..8 Complete feasibility / affordability study Make adjustments to plan per Archdiocese and re-present No

  3. Capital Campaign 8.1 Is consultant needed? 8.2 Send RFQ & RFP to consultants 8.0 Initiate capital campaign 8.3 Receive RFQ’s & RFP’s back and interview consultants 8.4 Select consultant Yes 8.5 Is a proxy needed? No 8.6 Obtain proxy from Archdiocese Yes No No consultant needed for capital campaign 9.0 Continue building design and prepare for Archdiocese Building Commission presentation 8.9 Establish building fund account at bank 8..8 Begin capital campaign 8.7c Hire consultant – sign contract

  4. Approval from Archdiocese 10.1 Approval to proceed? 10.0 Present to Archdiocesan Building Commission to seek recommendation to Archbishop for approval of building Go to step 11.0 Yes Make changes to building proposal and re-present No 11.1 Approval to proceed? 11.3 Affordable bid obtained? 11.0 Submit letter to Dir Admin & Finance requesting proxy to enter into contracts and to obtain financing 11.2 Begin project bidding process to determine builder 11.4 Direct Architect to develop construction drawings Yes Yes Direct Architect to revise drawings No Make changes and re-submit letter requesting proxy No 11.5 Work with CFC to obtain financing 11.6 Work with CFC to obtain financing Begin building structure – go to phase 2 11.7 Secure loan

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