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May 18, 2017

DEP Environmental Education Grants Program Grantee Orientation Webinar Dial-in number for audio: 1-650-479-3208 Access code:  648 994 542 WebEx Technical Support: 1-866-229-3239. May 18, 2017. Tom Wolf, Governor. Patrick McDonnell, Acting Secretary.

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May 18, 2017

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  1. DEP Environmental Education Grants ProgramGrantee Orientation WebinarDial-in number for audio: 1-650-479-3208Access code:  648 994 542WebEx Technical Support: 1-866-229-3239 May 18, 2017 Tom Wolf, Governor Patrick McDonnell, Acting Secretary

  2. Received 204 applications - $2.9 millionFunded 79 projects nearly $1.2 million26 general grants53 mini grants31 environmental justice projects Congratulations!

  3. Timeline • May 26, 2017 • Submit scope of work and budget • July 1, 2017 • Grant start date • December 15, 2017 • General grant progress report • June 30, 2018 • Mini-grants complete. No time extensions • General grant progress report • July 15, 2018 • Mini-grant final report • December 15, 2018 • General grant progress report • June 30, 2019 • General grants complete. No time extensions • July 15, 2019 • General grant final report

  4. Overview • General Grants • Up to $50,000 for two-year project • July 1, 2017 – June 30, 2019 • Large scale regional or statewide initiatives • 20% match requirement • Reimbursement program only • Funds must be spent in budgeted fiscal year; cannot “roll over” funds • Progress reports required every six months • Final report due July 15, 2019

  5. Overview • Mini Grants • Up to $3,000 for a one-year project • July 1, 2017 – June 30, 2018 • Any size project eligible—i.e. school field trip • Match not required • Eligible for advanced payment • Email request letter • Final report only – July 15, 2018

  6. Next Steps • Email Grants Center proper contact for grant agreement • Use “Legal Signatures” file for help • Name, title and email address • Resolution/by-laws • Email Scope of Work/Benchmarks and Detailed Budget Sheet

  7. Flow Chart

  8. Grant Agreement The authorized signatories will receive an e-mail notifying them that the Grant Agreement is available for review/signature.

  9. Grant Agreement To log on to the system to review and sign the Grant Agreement, you will need a valid account.

  10. Grant Agreement 2. 1. The grant agreement documents and any additional information for your review will be attached. After review, you (or your designee) may electronically sign the grant agreement. There is a Legal Disclaimer regarding electronic signature that you must check. Once signed, the agreement will move on to the next signatory. 3.

  11. Grant Agreement Need assistance?(800) 379-7448ra-dcedcs@state.pa.usCustomer service

  12. Scope of Work Benchmarks Benchmark Deliverables • General Grants • Mini-Grants • Samples

  13. Scope of Work Benchmarks—Mini Grants • Each benchmark must contain: • Project Activity - from grant’s timeline. Be specific! • Supporting Materials- materials that document each activity. Will be submitted with final report.

  14. Scope of Work Benchmarks—General Grants • Project Activity • Supporting Materials- materials that document each activity. Will be submitted with progress and/or final report. Project Activity Supporting Materials

  15. Subcontractors

  16. Detailed Budget Sheet • Key Points • Include ID number • Grants Center email • Single Application ID#  • Check ineligible expenses • 35 percent “cap” • Salaries and benefits • Contractual salaries and benefits • Grants Manual, page 20 • Teacher stipends/substitutes ($100 per day) • Promotional items • Cameras, lodging, food, etc. • Whole Numbers • Activity Letters • Unit costs, quantities

  17. Detailed Budget Sheet Match Meets 35% cap Activity letters Unit costs and quantities

  18. Reports • What to submit? • Reimbursement request • Report form • Benchmark deliverables from scope of work • Where to submit? • DEP Environmental Education and Information Center only • When?

  19. Reports

  20. Changes • Changes • Budget Changes • Major and minor • Staff changes Reminders • General grantees – funds must be expended in budgeted year; no roll overs • No time extensions given • Returning funds to the EE Fund

  21. Questions?

  22. “If a child is to keep alive his inborn sense of wonder, he needs at least one adult who can share it, rediscovering with him the joy, excitement and mystery of the world we live in” -- Rachel Carson Ann Devine adevine@pa.gov

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