Processing transfers

1. Processing transfers Identifying, Processing and Tracking SB1440 Students Jessica Wagoner Director of Admissions

2. General Overview CSUF Process and Procedures for SB1440 • Brief Stats on SB1440 (Associate Degree for Transfer – AAT/AST) • Identification • Transcript Alert System • Student Groups • Titan Degree Audit • New Student Communication System • New Cancellation Process • New Advising Holds • New CSU Redirection Process

3. SB1440 – CSUF Degrees • TMC: Administration of Justice = BA Criminal Justice • TMC: Anthropology = BA Anthropology • TMC: Art History = BA Art • TMC: Business = BA Business Administration: Business Economics, Entertainment and Tourism Management, Entrepreneurship, Management, Marketing, Risk Management and Insurance; BA Economics (general); BA International Business • TMC: Communication Studies = BA Communication Studies (general) • TMC: Early Childhood Education = BS Child and Adolescent Development • TMC: Elementary Teacher Education = BA Liberal Studies • TMC: English = BA English • TMC: Geography = BA Geography • TMC: Geology = BA Earth Sciences; BS Geology • TMC: History = BA History • TMC: Journalism = BA Communications • TMC: Kinesiology = BS Kinesiology • TMC: Mathematics = BA Mathematics • TMC: Music = BA Music • TMC: Philosophy = BA Philosophy • TMC: Physics = BS Physics • TMC: Political Science = BA Political Science • TMC: Psychology = BA Psychology • TMC: Sociology = BA Sociology • TMC: Spanish = BA Spanish • TMC: Studio Arts = BA Art • TMC: Theater Arts = BA Dance, BA Theatre Arts • 23 AA-T/AS-T degree programs translate to one or more program at CSUF.

4. SB 1440 Continued • Student must meet the entering GPA for the term. CSU Fullerton is impacted at the local level as well as major impacted. The cumulative GPA of a verified SB 1440 applicant will be increased by 0.1 and this ‘calculated GPA’ will be applied to the major specific minimum GPA and to any GPA used in the ranking of applicants. • Student must be in good standing at the last college or university attended (eligible to re-enroll). • Student must have earned 60 or more transferable semester units (90 or more quarter units). • Students must complete the Golden Four courses by the term deadline. • Fall deadline: no later than the end of the Spring term. • Spring deadline: no later than the end of the Summer term.

5. How are SB1440 Considered for Admissions to CSU? CSUF

6. Fall 2012 Transfer Degrees • Students who reported on their admissions application they would have AAT/AST: 2,375 • Students that submitted a verification form: 112 • Students with verified degree on transcript: 27 • Enrolled: 25

7. Spring 2013 Transfer Degrees • Students who reported on their admissions application they would have AAT/AST: 1,208 • Students that submitted a verification form: 299 • 209 Admitted • 173 Enrolled • 32 Denied • Students with verified degree on transcript: 190 • Redirected none. All were admitted.

8. Fall 2013 Transfer Degrees • Total transfer applications submitted: 22,913 • Students who reported on their admissions application they would have AAT or AST: 3,217 • Students that submitted a verification form: 595 • 270 Admitted • 253 Enrolled • 144 Denied • Students with verified degree on transcript: 231 • Redirected: 134

9. Spring 2014 Transfer Degrees • Total transfer applications submitted: 4,202 • Students who reported on their admissions application they would have ADT (AA-T or AS-T): 801 • Students that submitted a verification form: 108 • 71 Admitted • 0 Enrolled • 1 Denied • Students with verified degree on transcript: 30 • Deadline to submit verification form or transcript is November 8th

10. SB1440 Data from Fall 2012 to Spring 2014

11. Top 10 - SB1440 Community Collegesin Fall 2013 • Fullerton College • Orange Coast College • Golden West College • Santa Ana College • Santiago Canyon College • Saddleback College • Citrus College • El Camino College • Mount San Antonio College • Rio Hondo College

12. Top 10 – Degree Programsin Fall 2013 • Psychology • Sociology • Communications Studies • Criminal Justice • Kinesiology • Business • English • History • Political Science • Art

13. New CSUMentor AAT/AST Questions Step 1 Step 2

14. New CSUMentor AAT/AST Questions Step 3 Step 4

15. Identification Process Proof of a Transfer Degree being in-progress or completed can be sent to CSU Fullerton by regular mail or electronically. • Verification forms of the Transfer Degree are mailed to us from the community colleges. Verification forms vary college to college. • Electronic transcripts containing information on the Transfer Degree are electronically sent to us from various sources, e-Transcript CA, Credentials, etc…

16. March 27, 2013 e-Transcript Data Sample Completed Degree In-Progress Degree

17. How to Find SB1440 (AAT/AST) • Custom process reads EDI data (DEG/FOS segments) • Based on eTranscript California specifications • Credential schools sending via Texas SPEEDE also have started including coding.

18. Transcript Alert System Developed a process to send alert messages to Evaluators when a transcript has been posted with either an AAT/AST in-progress or completed.

19. Student Groups • Student Groups have been created in our PeopleSoft system to manage, track and monitor SB1440 (AA-T or AS-T) applicants and students. • We have created five Student Groups: • Self-Identified on Application: TRDS • In-Progress SB1440 Verification Form/Transcript: TRDG • Verified SB1440 Completed: TRDV • Incomplete SB1440: TRDN • Cancelled SB1440 Agreement: TRDC • Students will most likely be in more than one Student Group.

20. Titan Degree Audit (TDA) • In-Progress AAT/AST Verification Form/Transcript Received: TRDG • Verified AAT/ASTCompleted: TRDV • Incomplete AAT/AST : TRDN • Cancelled AAT/ASTAgreement: TRDC • TDA has been updated to use and display four of the Student Groups. • Considering adding AAT/ASTinformation to the Education page that may be used in the future instead of Student Groups.

21. TDA Examples TRDG TRDV TRDN TRDC

22. Website for SB1440 Information http://www.fullerton.edu/admissions/ProspectiveStudent/TransferDegree.asp

23. Reports • Transcript Summary Report • Using our Custom EDI process, we identify all electronic transcripts received by college and source (eTran, Credentials, Docufide, SPEEDE) • It also outputs a listing of all SB1440 transcripts received. • Report sent out electronically daily • SB1440 Summary Report • SQR report in PeopleSoft. • Gather info from Student Groups and/or education pages. • Outputs several different report views • Term Overview • Application Status • By Academic Plan • By Community College • Outputs list of students (in valid majors and invalid majors for their AAT/AST) • Provides critical statistics by term. • Helpful for monitoring and planning purposes.

24. Transcript Summary Report

25. SB1440 Report Overview Application Status

26. SB1440 Report By Plan/Major By College

27. Automatic Student Group Coding • Based on EDI processed daily, will generate logs that can be import into PeopleSoft. • PeopleSoft process will automatically code students in TRDG (In-Progress) or TRDV (Verified) based on files. • Eliminates manual work.

28. Automatic Communications • Necessary to develop a systematic and automated way to communicate. • Students need to be informed of what the SB1440 degree provides them in the way of admissions and the progress towards their degree at CSU Fullerton. • Would run based on inclusion in Student Groups. • Messages will be emailed and archived in Imaging. • Eliminates need to run queries and manually email students. • Emails would be triggered every time a student is added to a specific Student Group (TRDS, TRDG, TRDV, TRDN or TRNC). • Emails will inform students of their current status and provide detailed information about their status. • Communications Mod is in development and should be completed around December.

29. Cancellation Process • When SB1440 admitted students deviate from the plan (add minor, change major, DQ, etc.) it cancels the agreement. • Currently Records staff needs to monitor all plan adjustments. • PeopleSoft process is being developed to run daily and automatically add students to “cancelled” group as needed. • Communications will be emailed and Titan Degree Audit (TDA) will update to reflect change.

30. New Advising Holds • With the different requirements of SB1440 students, there is a need for special advising for these students. • New processing being developed will place different advising holds for students in the same major depending upon if they are an SB1440 student or not. • CSUF College of Business will be the first College to use the new advising holds. • Using the Student Groups an automated process is being developed to place the different advising holds for (aka service indicators) for their SB1440 students. • PeopleSoft process will automatically place these holds once students are matriculated.

31. New CSUMentor Redirection • Beginning Fall 2014, CSUMentor allows campuses to electronically redirect denied but CSU eligible SB1440 students. • Campus Re-Routes • Can re-route a single applicant to multiple campuses • Sending campuses can override the existing term rules of receiving campus. • Student Re-Routes • Student allowed to re-route their application one time only to a campus of their choice. • Applicants can only be re-routed to campuses to which they have not applied. • Re-Route process has several logs files to track re-rerouted students (sent, pending, failed, and received).

32. New CSUMentor Redirection • Timeline to redirect students will vary campus to campus. It should begin once campuses start denying students. • All CSU eligible students that could not be accommodated at a campus due to impaction should be redirected to another campus. • Since SB1440 became the law, CSU Fullerton has been redirecting all students that were CSU eligible, but were denied. • CSU Fullerton has redirected students to both their local campuses, if they did not apply to it, as well as several non-impacted campuses.

33. Re-Route Tool

34. Redirection Logs Sent Failed

35. Fall 2014 Admissions • As of October 20th, we have received over 11,050 applications. • 2,000 more applications from this time last year. • Some new features to the application include: • Express Application – Student completes the application once and can send to different campuses. • Submitted Database – To speed up processing, application data is being copied over to a new database for campuses to download applications and run reports. 15 minute lag time between when a student submits and when the campus receives the application. • New Authorization Code – Allows campuses to provide unique codes to specific students to allow them to either submit an application after a term has closed or to waive the application fee. • New Hidden Calculated GPA – Additional questions added to the Colleges Attended fields to collect GPA per college, units attempted and units completed. New fields used to calculated GPA. Studying the GPA this year to see if the calculated GPA is better than self-reported.

36. Impaction – Current Plan • For Fall, 2014, the current plan is to maintain the status quo. There will be one GPA cutoff for all of our majors for local area students, and a higher GPA cutoff for students who are applying from outside of our area. • Last Fall 2013, our final cut offs were as follows: • Local Transfers: 2.50 • Out of Local: 3.25 • Beginning with the Spring, 2015 term (if we are able to accept applications), the current plan is to implement an individual major impaction criteria for the sciences and Kinesiology. We anticipate considering both major prep and differential GPA requirements for the purposes of admissions.

37. CSUF Verify Process • As of Fall 2013, CSU Fullerton has implemented a new process to verify GPAs, transferrable units and Golden Four courses for all transfer students that are Auto Admitted. • All Auto Admitted Transfers will have a A20 hold on their record. • The purpose is to verify their GPA they reported on their admission application, to confirm they will have at least 60 transferrable units, and verify all Golden Four are completed with grades of “C” or higher or in progress for the correct term. • To remove the A20 hold, they must send us via email (verify@fullerton.edu) or fax (657-278-1324) copies of all their unofficial transcripts. • Students can accept their offers with the A20 hold still in place, but will not matriculate until the hold has been removed. • Over 150 transfer had their admission rescinded from the verify process. • And many more students were notified of issues early enough to correct the issues to keep their admission.

38. Summer Courses • Many of the students caught in the verify process are due to non-transferrable units. • Students think they have 60 units, but several of their courses are not transferrable (remediation Math and English courses). • If they send their unofficial transcripts early with the verify process, we can make sure they sign up for Summer work to keep their admission. • A new A21 hold is placed on students that are short units and plan to complete them over Summer. • Students with the A21 hold can matriculate, but not register until we have proof they are registered for all of their Summer units. • It is important to note, that if they do drop their Summer course(s), they will not be able to continue at CSU Fullerton the following term. They will be referred to Judicial Affairs and will have to stop out a semester to go back to community college to complete the units that were part of their admission agreement.

39. Other Admission Questions • CSU Fullerton does honor Academic Renewal as long as it is noted on the transcript. • CSU Fullerton does apply repeats when calculating the GPA if it is noted on the transcript. However, if a repeat is not noted on a transcript and it will impact their admission, we will apply the repeat in these cases. • CSU Fullerton does not count “W” grades in calculating the GPA.

40. Thank you! • Jessica Wagoner – Director of Admissions, CSU Fullerton • jwagoner@fullerton.edu Questions