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Joint Forest Service/Licensee Working Group

B C Forest Service M F. Joint Forest Service/Licensee Working Group. ESF. ESF for Tenures Application. Under current legislation, licensees must submit reports to MoF under RESULTS and As Built Roads. They will also submit appraisals digitally

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Joint Forest Service/Licensee Working Group

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  1. B C Forest Service M F Joint Forest Service/Licensee Working Group ESF

  2. ESF for Tenures Application • Under current legislation, licensees must submit reports to MoF under RESULTS and As Built Roads. They will also submit appraisals digitally • In order for us to manage these systems, it only makes sense that we go electronic at the front end of the life cycle of our tenures

  3. Key Messages • With any new system, there will be challenges during the initial implementation stages • There are going to be issues and related problems but over time they will be over come and solutions found

  4. Key Messages Data Quality and Integrity ESF will feed the Land and Resource Data Warehouse (LRDW) Other agencies and industries will be able to conduct their business (claims/Oil & Gas) online using the same data base If we do not register the area in FTA then the area is deemed to be available for another purpose. LRDW – Public Domain

  5. ESF-FTA after June 1 • We will be working in the electronic format • No hard copy submissions are required to populate the corporate systems • However, application triggers will be required in some instances • CP application letters must be attached to ECAS (pdf). • New road permits and amendments still requires a separate application form.

  6. ESF-FTA after June 1 • Required supporting information (if required) can be submitted electronically by email. • TMS report for tenures with conflicts outlining rationale for approval • Road layout and design schedules for approval as required by section 5.1 FRR.

  7. April 1, 05 Dec 31, 05 June 1, 05 Extended May 31, 06 ESF Timelines Cutting and Road Permits Cutting and Road Permits As Built Roads RESULTS

  8. Overview of Electronic Submissions FTA exchanges specific and key pieces of data with many different applications. You can see that it is very important that the data entered in FTA needs to be complete, accurate and entered in a timely manner. Application Level CLI Client GAS ECAS Appraisals CIS Central Invoicing FTA Timber, Range, Road, Private Marks, Recreation, OGC SCS Scale Admin HBS Harvest Billing System RESULTS Silviculture General Billing System ERA/ CIMS ARM Accounts Receivable Land and Resource Data Warehouse (LRDW) Tenure Data Data Level

  9. Electronic Submission Framework Implementation Introduction

  10. Major electronic submission applications • ESF – Electronic Submission Framework • ABR – As Built Roads • FTA – Forest Tenure Administration • RESULTS – Reporting Silviculture Updates and Landstatus Tracking System • ECAS – Electronic Commerce Appraisal System • HBS – Harvest Billing System • SPAR – Seed Planning and Registry

  11. FTA RESULTS ESF “Portal” AS Built Roads ECAS HBS SPAR ESF and E-submissions

  12. ESF = XML and GML ESF is... • Designed on top of industry technology standards (XML / GML) • XML = Extensible Markup Language — language for documents that contain structured data — Attributes • GML = Geography Markup Language is a subset of XML that includes both spatial and non‑spatial properties of geo features — Linework

  13. ESF History • A 18 month implementation period for ESF, ending June 1, 2005 • Information Management Group (IMG) conducted a road show during 2003: • 20 sessions in 20 cities • 200 MoF and 200 Client/Forest attended.

  14. ESF History • Forest Investment Account (FIA) funding became a fundable activity in 2003 • More than $3 million has been spent on ESF projects for/by licensees • FME — Features Manipulation Engine: Free software for licensees upon request (166 FME licensees issued)

  15. Not Required to submit under ESF At the licensee’s option MOF may submit ESF for: • Non-major forestry licence to cut • Range Tenures • Private Marks with crown timber reserved ESF applies to all other form of agreements with no exceptions

  16. BCeID • BCeID Registration: • Government IDs given to companies to securely access BC Government internet sites • Enrolment package is sent to the company • Company identifies a profile manager • Profile manager manages IDs for their company.

  17. BCeID • Approaches to Electronic Submissions • In‑house systems and resources • Use of qualified service providers • Access for Service Providers • Consulting companies can submit on behalf of a license by using Forest Company’s BCeID account • Licensees are responsible to manage their own account (data) • http://www.for.gov.bc.ca/his/esd/bceidrequest.htm

  18. Service Providers • Service Providers are a critical component of the ESF implementation strategy, especially for smaller clients who may have very few submissions

  19. Service Providers for FTA • List of Service Providers (Request for Expression of Interest) • Integrated Woods Services Ltd. • Forsite Consultants Ltd. • Cariboo Forest Consultants Ltd. • Coast Forest Management Ltd. • Inland Timber Management Ltd. • J.S. Thrower & Associates Ltd. • Spatial Mapping Ltd. • Pacific Geo Tech Systems Ltd. • BC Network • Chartwell Consultants Ltd.

  20. Service Providers for FTA • Not Inclusive nor Exhaustive • IMG is currently reviewing list for new qualified providers who wish to be listed • Please ensure that the service providers are able to submit for As Built Roads and RESULTS before using their services • http://www.for.gov.bc.ca/his/esd/serviceproviders.htm • More Providers are currently being added to the list

  21. Issue: Data Cleanup before we move forward • There has been concerted efforts in making data cleanup a priority • Funds have been provided primarily to cleanup data • It is important to note that the focus is placed on cleanup of core and commonly shared data elements

  22. Data FixesPhase I • 04/05 — Data fix • Attributes mismatches CP 5 Block 1-1 CP 5 Block 1A

  23. Data FixesPhase II 05/06 — Data fix — all missing data (Attributes/positional) Paper Map PDF ? CP 5 Block 205 CP 5 Block 205

  24. Data FixesPhase III • 06/07 — Data fix • positional mismatches

  25. Exhibit A • Working towards improved quality of Exhibit A by: • enhancing FTA auto-generated Exhibit A • implementing Tenure Update Tools (TUT) • reviewing and updating standards

  26. Cut Block Labelling and ID for FTA and RESULTS • Cut Block Naming Convention • Cutblock ID • Up to a maximum of 10 characters – alpha numeric • no symbols, spaces • Road Naming Convention • Section ID • Up to a maximum of 10 characters - alpha numeric • No symbols, spaces

  27. Cut Block Labelling and ID for FTA and RESULTS • If traditionally the district has changed the licensee submission so that the Section ID on the exhibit A is different than on the application, there is a need to communicate these changes to licensee MUST HAPPEN • This is a communication issue with the district and the licensee

  28. Licensee Submission Process Accepted Automated Notification Validate Submission -TMS- data accuracy Send list of resolved conflicts to MOF District Contact MOF District checks land status data integrity produces Exhibit A Prepare Submission (XML) EZILINK Phoenix etc Official Notification - Legal Document - MOF District Manager or Designate Accepted Automated Notification Logon to Submission web site (ESF) Review Submission messages (ESF) Upload Submission (ESF) Accepted Rejected Automated Notification Rejected Automated Notification Rejected Automated Notification Address issues and re-submit Application approved Licensee’s are expected to perform an automated land status check prior to making formal tenure submissions using TMS -Tenure Mapping Service

  29. Issued Permits • - hard copy format with the District Manager’s or designate signature.

  30. Legislative requirements - Overview • RESULTS - Reporting • More details provided under the RESULTS section • After June 1 Woodlot Licence are required to submit annual reports by April 30, 2006 - Electronic – WARRT – Woodlot Administrative Review and Recommendation Team • As Built Roads • Under the Forest Planning and Practices Regulations, Section 86(2) and (3) and Forest Road Regulation, Section 8(3), agreement holders are required to report the previously as-built road information to the District Manager, in manner prescribed by the Minister • It has been determined that the information will be reported electronically

  31. Road Permit Clearance As Built Roads Legislative requirements - Overview • As Built Roads - ABR • The Deadline for the first submission for roads built to cover the time period April 1, 2003 to March 31, 2005 is December 1, 2005 • For more information on ABR, see the ESF website : http://www.for.gov.bc.ca/his/esf/index_abr.htm

  32. FTA and RESULTS • The June 1 deadline also applies to RESULTS: • For now, we will continue to accept paper submission until June 1 • After June 1, any RESULTS submission must be in an electronic format

  33. ESF and RESULTS Overview Overview Overview Industry, BCTS, Consultants Client Transform Website ESF Ministry Map Report FTA TMS RESULTS OP DB Op DB LRDW Attribute Spatial Copy MoF SRM

  34. Major licensees Community Forest Agreement THSPR s45-48 (code) FPPR s86 (FRPA) Woodlot licensees WLFMR s86 (Code) WLPPR s76 (FRPA) Community Salvage Licence FPPR s46.1 (FRPA) FPPR s86 (FPRA) Legislated RESULTS Reporting Requirements by ESF Submitter BC Timber Sales Report by Policy (Code) FPPR 86 (FRPA) District Manager(NRFL, FLC) FRPA 30 / FPPR s46 Report by Policy Third Party Transfers FRPA 29.1 / FRPA 94 / FPPR 86

  35. Non Replaceable Forest Licence ( NRFL)& Forestry License to Cut • If the District Manager has free growing obligation (plan, report, declare): • District Manager is the submitter • EziLink tool to create ESF submission • Minister must report free growing accomplishments as part of MOF Service Plan Reporting

  36. RESULTS Submission Types • Before June 1, 2005 • Paper Forms, maps, amendments, standards • Licensees send paper submissions to district office who forwards to service providers or entered by district staff • On-linedirectly into RESULTS • Amendments, Stocking Standards proposals, Declarations • ESF • Opening Definition, Disturbance and Activity report, Forest Cover and Declarations • RESULTS v1.5 currently in use • RESULTS v2.0 release planned May 10, 2005

  37. RESULTS Submission Types • After June 1, 2005 • On-linedirectly into RESULTS • ESF Submissions • RESULTS v2.0 release planned May 10, 2005 • RESULTS v3.0 release planned Jan 2006 • No more Paper

  38. On-Line Submission Examples • RESULTS v 1.5 (currently) • Standards proposals • Updates / corrections • Amendments / approved variation • Declarations • RESULTS v 2.0 (additional after May 10th) • Annual silviculture treatment summary • Opening amalgamations • Section 108 applications-application for relief of freegrowing obligation as a result of an event

  39. ESF Submission Types • RESULTS v 1.5 (current) • Opening definition / stocking standards ID • Disturbance activity • Silviculture activity (spatial optional) • Forest cover updates • Declarations • RESULTS v 2.0 (after May 10th) • Amendments, updates, approved variations • Annual Silviculture Treatment Summary for FRPA blocks • WTP’s as a layer • Seed transfer rule violation tracking • Automatic opening number generator

  40. ESF & RESULTS Authority versus Legally Authorized to Submit • ESF Submitter • Company Profile Manager and IMG • RESULT Update & Declaration • BCeID holder and IMG • Authorized by Agreement holder, BCTS Manager, District Manager • Licensee signing matrix • Professionally qualified, RPF • Amendments, standards proposals, declarations

  41. RESULTS Training Go to the web page for dates and registration RESULTS OVERVIEW OBLIGATION REPORTING (SUBMISSIONS) STOCKING STANDARDS RESULTS and MAPVIEW GENERATING REPORTS - BASIC GENERATING REPORTS - ADVANCED AMENDMENTS, UPDATES, and APPROVED VARIATIONS GENERATING REPORTS – PLANNING ASSISTANCE http://www.learningestore.com/bcmof For info email lhooper@forsite.ca

  42. District Manager Responsibilities in the Electronic World • No longer manually signing SP amendment approval letters • No longer manually signing stocking standard proposals • Use RESULTS InBox to • Retrieve/review then accept or reject • E-mail notification is sent to licensee • As Data Resource Managers, DM is responsible for accurate entry of data according to standards set by Data Custodian

  43. Wildlife Tree Retention • Licensees required at completion of harvesting to retain 7.0% of the total area of the cutblocks harvested in the fiscal year and 3.5% of a cutblock for blocks harvested under FRPA requirements. • Compliance reporting will use RESULTS forest cover submission areas and attributes • Wildlife tree retention areas may relate to more than one cutblock, therefore each retention area polygon must be related to a RESULTS opening. • Forest cover submissions will assign reserve polygons a Reserve type: riparian, wildlife, dispersed, other. Reserve polygons will require mapping if greater than 0.25 ha. • Forest cover submission sent to layer in the LRDW that will then be used as encumbrance in the Exhibit A report.

  44. Error messaging strategy • Improved Error Messaging for RESULTS is now available • FTA will have significantly better error messages after June 6 • The plan is to have an English descriptive error message which will be linked to a web based description of the solution

  45. Failed Submission Strategy Present Recommendation District staff are the first point of contact for failed ESF Tenures and RESULTS submissions Tenures Contact: Lindsay Scott Phone: 604-702-5703 Email: lindsay.scott@gems9.gov.bc.ca RESULTS Contact: Craig Wickland Phone: 604-702-5753 Email: craig.wickland@gems5.gov.bc.ca

  46. APPHELP • The first line of support for failed submissions is the District Contact. Most errors are data related and can be solved by district staff • Once the district contact has determined that it is a system or data related issue, they will forward problem to APPHELP • If problem is not resolved at APPHELP, then it escalates to HQ specialist • From there it escalates to Programming Contractors — VIVID/Pangaea

  47. REVIEW • Is your company ready to submit electronically after June 1? • Do you have a BCeID for your company ? • Do you know who your Profile Manager is ? • Do you know the key deadlines for ABR and RESULTS and what your company is planning to do to get ready? • Are you going to be using service providers and who are they?

  48. Chilliwack Forest District Website

  49. DCK Website Important Links • Web address- www.for.gov.bc.ca/dck/ • Link- Maps/Provincial Data Sources and Information/Land Information BC • Link- Electronic Forest Management(e-FM) Initiative • Link- Electronic Submission Framework

  50. Questions?

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