eRA@TU Users Group

1. eRA@TU Users Group November 30, 2011

2. eRA@TU Users Group Meeting Agenda • Agenda • Preparing for January, 2012 • Metrics • Community of Science – Ming-Hui Chou • eSirius Demo: Setting up accounts – Joanne Drew, ULAR • Known Issues • Open floor to Q&A and discussion • NSF and PD • email notifications, how much is too much and how often is too often? • Dealing with college internal deadlines • Finalize button: Who, what, where, when and how? • Supporting vs Temple Documents: Whats the difference?

3. eRA@TU UGM: Preparing for January “…This was my first grant sent from Temple and I found the process far easier and more flexible than in my previous Institution; I attribute this efficiency to the good will of the people who assisted me but also to the user-friendly software for the online management of the application. I look forward to learn more about all the possibilities of the software you have established, but just the fact that at 3.00 AM I could up-load my science was beautiful……”

4. eRA@TU UGM: Preparing for January January 2012 • eSPAF will be mandatory • All submissions will be done using PD • Exceptions to the rule • Program projects • Transfers • Non-competitive renewals* • Where opportunity specifically indicates a paper submission* • Clarifications to the rule • NSF will be treated like a non-Federal submission?** *These will be addressed in coming months ** Until NSF complies with OMB guidance

5. eRA@TU UGM: Preparing for January Resources available to you and your colleagues • Documentation website http://www.research.temple.edu/login.asp?val=era

6. eRA@TU UGM: Preparing for January Resources available: Video Tutorials and Documentation

7. eRA@TU UGM: Preparing for January Resources available: Training in a variety of flavors • Remotely via the web • Personalized webinars for your department or individuals or groups of individuals • Sessions last from 30-60 minutes • People can log in from anywhere to participate • Conference call line or chat room communications • In Person • Hands on or hands off • Personalized to your department and sponsors • Hands-on sessions from 30-60 minutes • Hands-off sessions from 60-90 minutes (depending on size of group) • One on one with faculty or administrators • Webapalooza – December 15th 9 AM to Noon • No matter what your training parameters are, there is a plan for you!

8. eRA@TU UGM: Preparing for January Resources available: After January 1st • Ongoing training through the year • Ongoing support through the year • Bi-Weekly Webinars • Webapalooza – December 15th 9 AM to Noon

9. eRA@TU UGM: Metrics • Proposals Successfully Submitted: ~ 2,000* • eSPAFS Completed and Routed: 260 • Number of Non-NIH Federal Submissions: ~ 100 - AHRQ - Air Force - Bureau of Health Professions - Agriculture/NIFA - DARPA - Defense Threat Reduction Agency - Dept of Defense - Dept of Education - Army - ONR - Dept of Energy - Dept of Justice • Number of non-Federal Proposals routed: ~ 35 * There is a story here

10. eRA@TU UGM: Community of Science • Community of Science is back • New “Pivot” to be released in January of 2012 • CoS strengths added to SPIN strengths for greater toolkit for faculty • Demo by Ming-Hui Chou

11. eRA@TU UGM: eSirius Animal Ordering • eSirius – Web-based animal ordering system • Going live in December 2011 • Protocol information fed from eRA@TU Lab Animals System • Functions • Running animal inventory counts • Import of valid protocols from eRA@TU • Key personnel can order animals • Can only order approved animals from protocol • Based on species and pain level • Export of monthly chargest sent to Banner • Demo of setting up Banner accounts – Joanne Drew, ULAR

12. eRA@TU UGM: Advisory • FedNonFederalBudget form for some Non-NIH submissions • Known bug in our software. • If you find a proposal using this form, you must submit using Adobe Forms and a paper SPAF.

13. eRA@TU UGM: Advisory • Uploading Spreadsheets. • Be sure to save your spreadsheets in either .xls or .xlsx format before uploading to eRA@TU. • Spreadsheets with macros will cause issues viewing during the routing process.

14. eRA@TU UGM: Open Forum • Discussion Agenda • NSF & PD • email notifications, how much is too much and how often is too often? • Dealing with college internal deadlines • Finalize button: Who, what, where, when and how? • Supporting vs Temple Documents: Whats the difference?

15. eRA@TU UGM: Forum NSF & PD • National Science Foundation • One of our larger potential sponsors (51 submissions last FY) • Will be able to submit system-to-system when we move to version 12.803.01, early 2012. • NSF has finally admitted they do NOT want to limit submissions to FastLane • But until that time, 2 options • Treat NSF using the NonS2S Formset • Other institutions are using this method • Manually set up a proposal to select NSF then require a minimum amount of information to complete the eSPAF, attach documents and submit for internal approval • Keep NSF on list of exemptions to electronic eSPAF and rely on data entry from hardcopy spaf and using “sneaker net” for routing • Decision will be made internal to Sponsored Programs but input is welcome. • Demo

16. eRA@TU UGM: Forum eMail Notifications • eMail Notifications • We have control over how often emails are sent for reviewing proposals • Current settings • Based on how close the deadline is.

17. eRA@TU UGM: Other Forum Topics • Dealing with college internal deadlines • How does the plan complicate the SPA deadline and school deadlines? • Finalize button: Who, what, where, when and how? • Who should complete it, when and how? • Clinical Trials and the eSPAF • Supporting vs Temple Documents: Whats the difference?

18. eRA@TU UGM: Q & A Questions/Concerns/Issues?

19. eRA@TU UGM: Next Meeting Look for the eRA Listserv for information on the next UGM meeting. Send and email to listserv@listserv.temple.edu In the body of the email enter Subscribe era yourfirstnameyourlastname