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FORMIS Implementation 2009-2012

FORMIS Implementation 2009-2012. Presenter(s): Tapio Leppänen Date: 7 January, 2012. F O R M I S Development of Management Information System for Forestry Sector. FORMIS project objective. Overall objective:

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FORMIS Implementation 2009-2012

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  1. FORMIS Implementation 2009-2012 Presenter(s): Tapio Leppänen Date: 7 January, 2012 F O R M I S Development of Management Information System for Forestry Sector

  2. FORMIS project objective Overall objective: To build a modern forest information system from central to local level to provide accurate information for decision making for forest sector at all levels. FORMIS Project Document did not specify the information systems to be built so the project started from information need assessment. Later project steering committee decided on the information systems to be built. F O R M I S | Development of Management Information System for Forestry Sector

  3. The main stages in FORMIS project implementation F O R M I S | Development of Management Information System for Forestry Sector

  4. Information Need Assessment Method Examination of regulations on forestry planning and reporting Identifying core processes of SFM in Vietnam Interviewing key people in VNFOREST and other stakeholder organisations F O R M I S | Development of Management Information System for Forestry Sector

  5. Conclusions from Information Need Assessment F O R M I S | Development of Management Information System for Forestry Sector

  6. Information System Architecture of FORMIS F O R M I S | Development of Management Information System for Forestry Sector FORMIS system is an ICT platform for many applications and databases Modern Architecture: Service Oriented Architecture (SOA) Provides solid infrastructure for sustainable development of IT systems in forestry sector Improves investment efficiency by making IT resources reusable Unified management of IT systems in a heterogeneous IT environments

  7. FORMIS Information System Architecture F O R M I S | Development of Management Information System for Forestry Sector

  8. The Nature of FORMIS FORMIS is a system that can provide access to several databases and applications Any forestry organisation or –project can develop and maintain a database or application and make it accessible through FORMIS VNFOREST owns FORMIS and decides on permissions to access F O R M I S | Development of Management Information System for Forestry Sector

  9. Forest Resource Database SystemCORE INFORMATION SYSTEMS IN FORMIS Main fuction: • Storing forest resource data in standard format from periodic inventories • Local or national level FOREST RESOURCE DATA 2010 Users: • Goverment forestry agencies • National and local level administration • Forest owners & managers • Forestry companies FOREST RESOURCE DATA 2005 Current status: • Ready for use • Data owners permission is required for sharing FOREST RESOURCE DATA 2000 F O R M I S | Development of Management Information System for Forestry Sector

  10. Forest Resource Database SystemEXAMPLE OF USE: REPORTING ON FOREST COVER CHANGE F O R M I S | Development of Management Information System for Forestry Sector

  11. Operational Forest InventoryCORE INFORMATION SYSTEMS IN FORMIS INVENTORY METHOD FOLLOWING MARD REGULATIONS Main fuction: • Data collection with web-based application • Data transfer to central cerver via internet • Inventory analysis and production of reports COMPUTER BASED SATELLITE IMAGE INTERPRETATION WEB-BASED DATA ENTRY DATA ENTRY WITH MOBILE PHONE IN THE FOREST INVENTORY ANALYSIS APPLICATION Users: • Inventory service providers • Big forest owners: companies, boards • Forestry projects Current status: • Ready for field testing by users • This is an example of the benefits from web-based inventory application FOREST RESOURCE DATA F O R M I S | Development of Management Information System for Forestry Sector

  12. Forest Monitoring SystemCORE INFORMATION SYSTEMS IN FORMIS Functions • A modern Geographic Information System (GIS) • Monitoring change in forest status in the smallest aerial unit, the forest status plot • Includes also spatial data: location, boundaries of forest AGGREGATED REPORT: COMMUNE. DICSTRICT, PROVINCE, COUNTRY CHANGE REPORT FOR FOREST OWNER Users • Forest owners and managers • State management agencies at different levels of administration • Forestry projects REPORT ON CHANGE IN FOREST STATUS PLOT Current status • Prototype completed • Beta version ready for testing on the ground • Great potential for updating for different purposes of forest reporting F O R M I S | Development of Management Information System for Forestry Sector

  13. Other Information Systems in FORMIS F O R M I S | Development of Management Information System for Forestry Sector

  14. Sharing through FORMISOperating environment WITHIN VNFOREST SUB-FPD FOREST OWNERS WITHIN MARD SUB-DOF FPD TEAM MONRE, GSO DONRE & OTHERS DA & OTHERS National level: Province level District level FOREST RESOURCE DATA IN A CENTRALISED SERVER AT PROVINCE OR AT NATIONAL LEVEL F O R M I S | Development of Management Information System for Forestry Sector

  15. Sharing Mechanisms F O R M I S | Development of Management Information System for Forestry Sector

  16. Building capacity Building competence • In total 1826 users trained • No of training courses: 27 • No of training events: 68 ICT infrastructure • Total value of investment: EUR 330 000 • Servers, 5 • 48 desktop computers and printers, 2 laptop computers • Printer, A3, 3 • GPS, 59 • 15 mobile phones for testing mobile technology • Accessories, 2 • Software, 17 • Local Area Network for VNFOREST office F O R M I S | Development of Management Information System for Forestry Sector

  17. Cross Cutting Issues F O R M I S | Development of Management Information System for Forestry Sector

  18. Lessons learnedLesson 1: procurement regulations do not support agile infomation system development Agile development • Learning during the development process • Building a prototype • Changing the plan • Software & hardware requirements are determined at the end of system design Procurement practice • Master procurement plan must be done at the beginning of the project when system requirements are not yet known • It is very difficult and time consuming to change the plan F O R M I S | Development of Management Information System for Forestry Sector

  19. Lessons learnedLesson 2: Agreeing on information standards takes longer than anticipated Overlapping mandates between organisations Conflicting working practices and regulations Agreeing on working processes, planning & reporting practices takes time F O R M I S | Development of Management Information System for Forestry Sector

  20. F O R M I SDevelopment of Management Information System for Forestry Sector F O R M I S | Development of Management Information System for Forestry Sector Supported by: Implementing Agency: Lead consultant: In consortium with:

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